36C26019Q0387-001.docx

36C26019Q0387 X X X 648-3690162-5104-856700-2542 0100501X3 See CONTINUATION Page crystal.parris@va.gov.

The VA Contracting POC is Crystal Parris at Notice of SDVOSB Set-Aside, Page , applies.

4th Option Period: 15 May 2023 - 14 May 2024 3rd Option Period: 15 May 2022 - 14 May 2023 2nd Option Period: 15 May 2021 - 14 May 2022 1st Option Period: 15 May 2020 - 14 May 2021 Base Year: Date of Award - 14 May 2020 The Period of Performance is as follows:

instructions on pages 41 - 43 Offerors shall throughly review the quote preparation in accordance with the attached performance work statement.

Portland Medical Center - Vermont Hills Family Life Center The Contractor shall provide Janitorial Services for the VA See CONTINUATION Page Austin TX 78714-9971 PO Box 149971 Financial Services Center

FMS-VA-2(101)

Department of Veterans Affairs

DuPont WA 98327 1495 Wilmington Drive, Suite 360 Network Contracting Office 20 Department of Veterans Affairs 36C260 DuPont WA 98327 1495 Wilmington Drive, Suite 360 See Section B.2 Delivery Schedule Network Contracting Office 20 Department of Veterans Affairs 36C260 X N/A X Net 30 Days $18 Million 561720 X X DuPont WA 98327 1495 Wilmington Drive, Suite 360 Network Contracting Office 20 Department of Veterans Affairs 36C260

9:00 AM PDT

05-09-2019 253-888-4923 Crystal Parris 04-24-2019 36C26019Q0387 648-19-1-5104-0004

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

STANDARD FORM 1449

INFORMATION CALL:

7. FOR SOLICITATION

Prescribed by GSA - FAR (48 CFR) 53.212

PREVIOUS EDITION IS NOT USABLE

(REV. 2/2012)

AUTHORIZED FOR LOCAL REPRODUCTION

31c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 30c. DATE SIGNED 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30a. SIGNATURE OF OFFEROR/CONTRACTOR

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

DATED ________________________________. YOUR OFFER ON SOLICITATION

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

ARE NOT ATTACHED

ARE

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE NOT ATTACHED.

ARE

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

25. ACCOUNTING AND APPROPRIATION DATA

(Use Reverse and/or Attach Additional Sheets as Necessary)

AMOUNT

UNIT PRICE

UNIT

QUANTITY

SCHEDULE OF SUPPLIES/SERVICES

ITEM NO.

24.

23.

22.

21.

20.

19.

SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

FAX:

PHONE:

DUNS+4:

DUNS:

TELEPHONE NO.

CODE

18a. PAYMENT WILL BE MADE BY

FACILITY CODE

CODE

17a. CONTRACTOR/OFFEROR

CODE

16. ADMINISTERED BY

CODE

15. DELIVER TO

RFP

IFB

RFQ

14. METHOD OF SOLICITATION

13b. RATING

DPAS (15 CFR 700)

RATED ORDER UNDER

13a. THIS CONTRACT IS A

12. DISCOUNT TERMS

SEE SCHEDULE

MARKED

TION UNLESS BLOCK IS

11. DELIVERY FOR FOB DESTINA-

SIZE STANDARD:

NAICS:

8(A)

EDWOSB

SMALL BUSINESS PROGRAM

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

WOMEN-OWNED SMALL BUSINESS

SMALL BUSINESS

VETERAN-OWNED

SERVICE-DISABLED

BUSINESS

HUBZONE SMALL

SMALL BUSINESS

% FOR:

SET ASIDE:

UNRESTRICTED OR

10. THIS ACQUISITION IS

CODE

9. ISSUED BY

TIME

8. OFFER DUE DATE/LOCAL

b. TELEPHONE NO. (No Collect Calls)

a. NAME

6. SOLICITATION ISSUE DATE

5. SOLICITATION NUMBER

4. ORDER NO.

3. AWARD/EFFECTIVE DATE

2. CONTRACT NO.

1. REQUISITION NO.

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To be Determined

b. GOVERNMENT: Contracting Officer 36C260 Department of Veterans Affairs Network Contracting Office 20 1495 Wilmington Drive, Suite 360 DuPont WA 98327

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X]

52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

BASE YEAR: DATE OF AWARD – 14 MAY 2020

OPTION PERIOD ONE (1): 15 MAY 2020 – 14 MAY 2021

OPTION PERIOD TWO (2): 15 MAY 2021 – 14 MAY 2022

OPTION PERIOD THREE (2): 15 MAY 2022 – 14 MAY 2023

OPTION YEAR FOUR (4): 15 MAY 2023 – 14 MAY 2024

TOTAL CONTRACT AMOUNT OVER BASE AND ALL OPTION PERIODS: $_______________

Page 1 of Page 1 of

B.3 PERFORMANCE WORK STATEMENT

1. Contract Title: Janitorial Services for the Child Care Center

2. General Information: This is a non-personnel services contract to provide Janitorial Services for the Veteran Affairs Portland Healthcare System – Vermont Hills Family Life Center. The Government shall not exercise any supervision or control over the contract service providers performing the service herein. Such contract service providers shall be accountable solely to the contractor, who in turn is responsible to the Government.

3. Description of Services: The Contractor shall provide all personnel, equipment, supplies, tools, supervision, and other and non-personal services necessary to ensure that janitorial services are performed at the Vermont Hills Family Life Center as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

4. Background: This is a new requested service. This service is required because the Veteran Affairs Portland Healthcare System is lacking the necessary staff to facilitate the appropriate cleaning of the Vermont Hills Family Life Center. Because this is a Child Care Center, it is critical that the infection control requirements are met daily.

5. Period of Performance: The period of performance shall be for a base year plus four (4) one-year option periods.

6. Specific Tasks:

6.1 Offices, Entrances, Conference Rooms, Hallways, Common Areas:

a) Dust horizontal surfaces - Desk, Credenza, Counter, and File cabinet tops daily

b) Spot clean horizontal surfaces for removal of coffee rings and spillage daily

c) All doors, handles, windows cleaned and disinfected daily

d) Internal glass partitions cleaned of fingerprints and smudges daily

e) Doors and Walls cleaned of fingerprints and smudges daily

f) Empty all waste paper receptacles and replace waste receptacle liners daily

g) Clean and disinfect trash receptacles as needed, but no less thank 1X per month

h) Disinfect all telephone receivers and dust phone bases daily

i) Disinfect light switches, light switch plate covers, and door handles daily

j) Clean and sanitize drinking fountains daily

k) Polish all drinking fountains and sinks daily

l) High dusting – air vents, tops of doors, door frames, ceiling corners weekly

m) Low dusting – front and sides of desks, legs of chairs, tables, and chair bases weekly

n) Furniture – vacuum fabric and wipe down other surfaces to remove dust and lint 2X per month

o) Vacuum, sweep or dust mop all hard surface floors daily

6.2 Non-Carpeted Floors (Hard Floors: Ceramic, Resilient Tile (VCT) and Concrete).

Thoroughly mop all hard surface floors daily. Maintain hard floors free of grit, soil, dust, scuff and heel marks, stains, spills, debris, litter and other foreign matter by effective routine cleaning. Accomplish cleaning by the most appropriate method (vacuum, sweep, dust mop, damp mop, spot clean and machine scrub, etc.) and with cleaning solutions if applicable, for the specific floor type. After cleaning, ensure floor surfaces to include grout have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Clean baseboards, corners, and wall/floor edges once a month. Move chairs, trash receptacles, and other easily moveable items to maintain floors underneath these items and return them to their original and proper positions after cleaning.

6.3 Carpeted Floors.

Maintain carpets free of soil, dirt, debris, litter and other foreign matter by performing wall to wall vacuuming of the carpeted areas daily and removing spots and small spills from carpets daily. Detail vacuum carpet edges and corners along walls and partitions and dust all baseboards once monthly.

a) Both “installed” carpeted areas in the Infant and the Toddler areas to be appropriately cleaned (extracted) twice per month

b) All interior “throw” carpets to be appropriately cleaned (extracted) once per month.

6.4 Child Restrooms and Staff Restrooms:

a) Clean and disinfect counter tops, wash basins, toilets, toilet seats and urinals daily

b) Clean and disinfect all dispensers, fixtures, and mirrors daily

c) Empty trash receptacles daily

d) Empty sanitary napkin receptacle and disinfect daily

e) Spot clean partition tile and walls daily

f) Restock hand soap and paper products daily

g) Disinfect partition handles, door handles, and light switches daily

h) Clean and sanitize outside surfaces of dispensers and trash receptacles daily

i) Polish all dispensers, fixtures, and mirrors daily

j) Sweep and thoroughly mop floor with germicidal solution daily

k) Clean and disinfect restroom partitions and walls around toilets and urinals daily

l) High dust – tops of partitions, air vents, mirror frames, and tops of doors daily

6.6 Break Areas:

a) Counters, and table tops cleaned with approved disinfectant daily

b) Fronts of counters and chairs cleaned daily

c) Sinks cleaned with approved disinfectant daily

d) Wipe down outside of refrigerator and microwave 2X per week

e) Inside of microwave cleaned 1X per week

f) Trash removed daily, receptacle cleaned as needed

g) Coffee machines turned off

h) Sink thoroughly scoured using liquid cleanser daily

i) Table bases and chair legs cleaned 1X per month

6.7 Child Care Areas (Infant, 2.5 - 3-year, toddler, general area and outside play area):

a) Dust horizontal surfaces daily

b) Clean and disinfect all toys and furniture in play areas with food grade child safe disinfectant daily

c) Spot clean horizontal surfaces for removal of soil daily with food grade child safe disinfectant

d) All doors, handles, windows cleaned and disinfected daily

e) Internal glass partitions cleaned of fingerprints and smudges daily

f) Walls cleaned of fingerprints and smudges daily

g) Empty all waste paper receptacles and replace waste receptacle liners daily

h) Clean and disinfect trash receptacles as needed, but no less thank 1X per month

i) Clean and disinfect all frequently touched surfaces on outside play equipment daily

6.8 Immunizations.

All contractor employees assigned to clean the Child Care Center shall be free of communicable diseases, to include tuberculosis, prior to entering the facility. The Contractor shall be responsible for providing certification that all of its employees meet these requirements. Employee immunizations (including cost and scheduling) are the responsibility of the Contractor. Applicable immunizations include:

6.9 Required Documentation.

Provide a summary listing of all Contractor employees to work at the Child Care Center. Listing shall include name, position, dates of background check and certification of immunization requirements compliance. In the event that a Contractor employee is replaced, even temporarily, the replacement shall meet all requirements as set forth prior to beginning work. Failure to fulfill these requirements, in sufficient time to replace an employee shall not relieve the Contractor of its responsibilities in accordance with this PWS. Failure to provide these statements will prohibit Contractor employee entrance into the Child Care Center. The Contractor shall update the listing as necessary and provide a current copy to the Contract Officer’s Representative (COR). The Contractor shall submit both a negative test report for each employee (as provided by either the Public Health Department or employee’s doctor) and current immunizations records to the Child Care Center Director prior to the employee starting work, as well as one week prior to the start of each option year.

6.10 Contract Employee interaction.

Physical contact between Contractor employees and children shall not be allowed and all Contractor employees shall not be alone with children unsupervised.

6.11 Cleaning, Disinfecting and Sanitizing Solutions.

Store all disinfecting, cleaning, and sanitizing solutions in their original, labeled containers (with the exception of bleach water solution). Store bleach water solution in a non-brand container clearly labeled as “BLEACH WATER”. Keep all cleaning solutions out of children’s reach at all times.

6.12 Cleaning Products Approval.

Provide a list of all cleaning products to be used in the Child Care Center to the COR to ensure that they are suitable for use in a child care environment.

NOTE: Any new cleaning supplies added during the contract performance will need COR approval before being used. The Contractor shall be responsible for the proper disposal of all its cleaning supplies. Cleaning products containing warnings that they may not be used in areas occupied by children will not be used. Chemical air fresheners are not permitted. All chemicals and other potentially dangerous products (except bleach water solution) and cleaning supplies must be stored in their original, labeled containers in locked areas inaccessible to children.

6.13 Cleaning Equipment/Materials/Supplies: The Contractor shall provide all cleaning chemicals, equipment and tools needed to meet the specific tasks, and shall ensure all items used are kept secure from inadvertent access by VA employees or Veterans receiving care at the CBOC. All cleaning and disinfecting chemicals shall be EPA Registered Hospital Disinfectants, see https://www.epa.gov/pesticide-registration/selected-epa-registered-disinfectants. Use of the listed EPA-registered products consistent with the product labeling complies with the Occupational Safety and Health Administration‘s requirements for Occupational Exposure to blood borne Pathogens (29 CFR 1910). Primarily, antimicrobial products effective against M. tuberculosis, Hepatitis C virus, Norovirus, MDRO organisms such as MRSA, VRE, and C. difficile. Ensure that all trash, mops, brooms, and cleaning buckets are inaccessible to children.

6.14 Safety Data Sheet (SDS).

This shall be provided for each cleaning chemical and Contractor employees shall be trained by the Contractor on the proper use and disposal of each item. All cleaning supplies shall be non-flammable. The cleaning inventory supply list shall contain the following information:

· Product Name

· Manufacturer

· Item use

· Disposal procedures if material remains after usage

· Storage material

6.15 Hazardous Material Identification.

SDS documents are required per the Federal Code of Regulations: 40 CFR Part 302 and the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by the Government as potentially hazardous and requiring safety controls. You can find this information at: http://www.gsa.gov/portal/mediaId/206235/fileName/FED-STD-313E.action and http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title40/40cfr302_main_02.tpl. SDS documents must be submitted by the Contractor upon contract award. Failure to provide SDS documents when requested could result in the Contractor being considered non-responsive and result in further action as appropriate.

6.16 Safety.

The contractor shall at all times, exercise care and caution in performing the duties described in the PWS so as not to cause injury to themselves or other persons. The contractor shall perform the assigned tasks and duties in a safe manner in accordance with the Occupational Safety & Health Administration (OSHA) in 29 CFR 1910.1200 (https://www.osha.gov/employers/index.html). The contractor shall be responsible for any damage to Government and/or personal staff property. All damage by the Contractor shall be repaired or replaced by the Contractor at no additional cost to the Government. The Contractor shall be responsible for ensuring all equipment, tools, and supplies used in the performance of a contract resulting from this solicitation meet necessary safety requirements and employees have full working knowledge of their use.

6.17 Dress and Appearance.

All Contractor employees shall wear proper identification badges or other identifying apparel while on the premises. All Contractor employees will be presentable and dressed in a manner that promotes a positive VA image.

6.18 Key Control.

The Contractor shall establish and implement methods to ensure all keys and/or access cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR any occurrences of lost or duplicated keys. In the event keys (other than master keys) are lost or duplicated, the Contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from payment(s) due the Contractor.

6.19 Schedules.

The Contractor shall submit an annual schedule for performance of services as described in the PWS to the COR for acceptance.

6.20 Phase-Out Plan.

To ensure a smooth transition in the change of work effort, The Contractor shall develop a Phase-Out Plan. Upon expiration of this contract, a successor (either the Government or another Contractor) may continue these services. The successor will require assistance from the incumbent Contractor, which shall give its best efforts and cooperation to accept an orderly and efficient transition. The Phase-Out Plan shall include the requirement for the incumbent Contractor to retain sufficient management personnel at the contract site for 14 days after completion of the contract at no additional cost to the Government. The Phase-Out Plan shall include provisions for incumbent Contractor actions to assist and coordinate with the successor in the changeover of all functions as appropriate.

6.21 Service Summary.

The contract service requirements are summarized in the Performance Objectives that relate directly to mission essential items. The Performance Threshold briefly describes the minimally acceptable levels of service for each requirement. The Service Summary and the Contractor’s Quality Control Plan provide information on contract requirements, the expected levels of Contractor performance and the expected methods of Government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions – Commercial Items, will be used to remedy all deficiencies. See Service Summary table below.

Table 1 – Service Summary

6.22 Quality Control.

The Contractor shall develop and maintain a quality control program to ensure janitorial services are performed in accordance with commonly accepted commercial practices and services as identified in this PWS. Develop and implement procedures to identify and prevent non-performance and continual repeat of defective services. As a minimum, develop quality control procedures addressing the areas identified in the table above.

6.23 Quality Control Plan (QCP).

A written QCP shall be submitted to the Contracting Officer (CO) per instructions in the requirement solicitation. The QCP shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and correction of deficiencies as required.

6.24 Quality Assurance.

The COR shall inspect and evaluate the Contractor’s performance to ensure services are IAW requirements set forth in this PWS. The COR shall be responsible for initially receiving, validating, and recording customer complaints. When the Contractor’s performance is deemed unacceptable, the COR will notify the Contractor’s Quality Control Representative. The service shall be re-performed by the Contractor at no additional cost to the Government and re-inspected by the COR. When a Performance Threshold has not been met, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

6.25 Performance Assessment/Periodic Surveillance.

This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s incorporated Cleaning Frequency Schedule (CFS). Periodic surveillances and validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. The CFS or modified version thereof shall be used for COR scheduled inspections and results documentation. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification IAW Table 1. Exceeding the performance threshold for any of these performance objectives in any one month period shall result in further action as appropriate. All remedies shall be rendered IAW FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items.

6.26 Performance Assessment/Customer Complaints.

The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement between the COR and the Contractor. Validated customer complaints shall result in corrective action by the Contractor IAW Table 1. Exceeding the performance threshold for performance objectives in any one month period shall result in further action as appropriate. All remedies shall be rendered IAW FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items.

7. Hours of Operation: The Contractor is responsible for conducting business AFTER hours, no earlier than 6:30pm, Monday – Friday. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

8. Federal Holidays: The Contractor is not required to perform services on the following Federal holidays as stated below:

9. Security Requirement: All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM’s e-QIP Questionnaire. The Contractor is required to fulfill all security requirements. The Contractor employees, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days.

10. Invoicing: The Contractor shall then send the official invoice electronically per electronic invoicing procedure:

An itemized invoice shall accompany each service order from the Contractor. This invoice must show item number, description, quantity, unit, unit price, and totals for each design (advanced and basic) used.

All invoices shall include contract number, purchase/delivery order number and detail of services provided. The itemized invoices submitted for payment through On-Line Certification System (OLCS) shall include the contract number, purchase/delivery order number and detail of services provided. All invoices will be submitted in accordance with these instructions.

VA uses a third-party invoicing provider named Tungsten to provide us with electronic invoices. Please register with Tungsten so you can submit your invoice electronically to us for processing as it is a federal mandate. Contractor will need to go to the Tungsten website http://www.tungsten-network.com/uk/en/ for the registration process. Please provide to Tungsten the VA’s Tungsten Buyer Number AAA544240062.

Invoices will be electronically submitted to the Tungsten website at http://www.tungsten-network.com/uk/en/ Tungsten direct vendor support number is 877-489-6135 for VA contracts.

The VA-FSC pays all associated transaction fees for VA orders. During Implementation (technical set-up) Tungsten will confirm your Tax Payer ID Number with the VA-FSC. This process can take up to 5 business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment. In order to successfully submit an invoice to VA-FSC please review “How to Create an Invoice” within the how to guides. All invoices submitted through Tungsten to the VA-FSC should mirror your current submission of Invoice, with the following items required. Clarification of additional requirements should be confirmed with your Certifying Official (your CO or buyer). The VA-FSC requires specific information in compliance with the Prompt Pay Act and Business Requirements.

1. Your firm’s Tax Payer ID Number (TIN)

2. Your firm’s “Remit Address” information

3. The VA Purchase Order (PO) number

4. Your firm’s contact information: (Personal Name, Email, and Phone)

5. Your VA point of contact information: (Personal Name, Email, and Phone)

6. The Period of Performance dates (Beginning and Ending)

7. All discount information if applicable (Percent and Date Terms)

For additional information, please contact:

Tungsten Support Phone: 1-877-489-6135 Website: http://www.tungsten-network.com/uk/en/

Department of Veterans Affairs Financial Service Center Phone: 1-877-353-9791 Email: vafscched@va.gov

11. Option to Extend Services: In accordance with FAR Clause 52.217-8, Option to Extend Services, the contract may be extended, at the Government’s sole discretion, for a period of up to six (6) months, exercisable in increments of not less than one (1) month.

The prices applicable during the short-term extension(s) shall be the price(s) applicable during the immediately succeeding option period if there is one (for example, CLIN 1001 subject only to any adjustment required by the Service Contract Act). If there is no immediately succeeding option period, the price(s) shall be the price(s) applicable during the immediately preceding contract period, subject only to any adjustment required by the Service Contract Act.

The extension(s) may be exercised by the Government IAW FAR Clause 52.217-8, provided that the CO has given notice of the Government’s intent to exercise the extension at least 7 calendar days before this contract is to expire. A notice will be provided for each separate extension.

For requirements items, the prices applicable during the short-term extension(s) shall be the prices applicable during the immediately succeeding option period, if there is one. If there is no succeeding option period, the prices shall be the prices applicable during the immediately preceding contract period.

The cost ceiling(s), base fee(s), and award fee(s) during the short-term option(s) shall be the pro rata portion of the costs and fees applicable to the immediately succeeding option period, if there is one. If there is no succeeding option period, the cost ceiling(s) and fee(s) shall be the pro rata portion of the costs and fees for the immediately preceding contract period.

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SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR 52.233-1, Disputes Alternate I (May 2014) FAR 52.232-39, Unenforceability of Unauthorized Obligations

(End of Addendum)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/ (End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the contract expiration date.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of the contract expiration date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired—

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

(c) In the performance of this contract, the Contractor shall—

(1) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(2) Submit this report no later than—

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

(End of Clause)

C.6 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (JAN 1997)

(a) "Hazardous material," as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract.

(c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No. 313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered nonresponsible and ineligible for award.

(e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No. 313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government's rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to—

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials;

(ii) Obtain medical treatment for those affected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with subparagraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

(End of Clause)

C.7 52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (MAY 2011)

(a) Definitions. As used in this clause— "Toxic chemical" means a chemical or chemical category listed in 40 CFR 372.65.

(b) Federal facilities are required to comply with the provisions of the Emergency Planning and Community Right-to-Know Act of 1986 (EPCRA) (42 U.S.C. 11001-11050), and the Pollution Prevention Act of 1990 (PPA) (42 U.S.C. 13101-13109).

(c) The Contractor shall provide all information needed by the Federal facility to comply with the following:

(1) The emergency planning reporting requirements of Section 302 of EPCRA.

(2) The emergency notice requirements of Section 304 of EPCRA.

(3) The list of Material Safety Data Sheets, required by Section 311 of EPCRA.

(4) The emergency and hazardous chemical inventory forms of Section 312 of EPCRA.

(5) The toxic chemical release inventory of Section 313 of EPCRA, which includes the reduction and recycling information required by Section 6607 of PPA.

(6) The toxic chemical and hazardous substance release and use reduction goals of section 2(e) of Executive Order 13423 and of Executive Order 13514.

(End of Clause) C.8 52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN SERVICE AND CONSTRUCTION CONTRACTS (AUG 2018)

(a) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired—

(1) Competitively within a timeframe providing for compliance with the contract performance schedule;

(2) Meeting contract performance requirements; or

(3) At a reasonable price.

(b) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

(End of Clause)

C.9 MANDATORY WRITTEN DISCLOSURES

Mandatory written disclosures required by FAR clause 52.203-13 to the Department of Veterans Affairs, Office of Inspector General (OIG) must be made electronically through the VA OIG Hotline at http://www.va.gov/oig/contacts/hotline.asp and clicking on "FAR clause 52.203-13 Reporting." If you experience difficulty accessing the website, call the Hotline at 1-800-488-8244 for further instructions.

(End of Disclosures)

C.10 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

C.11 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests.