36C25926Q0874 0002.docx
DOCX document 18 KB Posted
- Attached to
- 6520--Hufreidy Dental Equipment - Expedited Response Requested! Amendment 002 - Norman CBOC
- Solicitation number
- 36C25926Q0874
About this file
This is Amendment 002 to a combined synopsis/solicitation and Request for Quote (RFQ) for HuFriedy dental equipment issued by the Department of Veterans Affairs Network Contracting Office 19 (VISN 19) in Denver, Colorado. The solicitation number is 36C25926Q0874, and this amendment posts official Questions and Answers to clarify procurement requirements. The RFQ contains 112 numbered line items specified in a controlling pricing spreadsheet that offerors must quote; the salient-characteristics section should not be used as the basis for pricing. The procurement is a firm-fixed-price contract for HuFriedy brand-name products only with no equivalent products permitted. Offerors must be Service Disabled Veteran Owned Small Business (SDVOSB) certified entities, and the nonmanufacturer rule waiver applies under NAICS code 339114. A single consolidated OEM authorization letter from HuFriedy is acceptable to cover all quoted line items and all participating distributors. Partial or staggered deliveries are acceptable provided all items are delivered by October 30, 2026, to 50 NE 42nd Street, Oklahoma City, OK 73105.
Quote responses must be submitted via email to shanta.harrison@va.gov by 10:00 AM Mountain Time on Monday, September 23, 2026 (extended from the original September 21 deadline), with a 4 MB email size limit; multiple consecutively numbered emails are permitted if necessary. All freight and delivery charges must be incorporated into individual line-item prices rather than shown separately. One consolidated technical literature package covering the entire product family is acceptable provided all pertinent information is clear and organized. The contracting office point of contact is Shanta Harrison, Contracting Specialist, at (303) 712-5719, and the place of performance is VA Oklahoma City health care facility at 921 Northeast 13th Street, Oklahoma City, OK 73104-5007.
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Other files
| File | Type | Posted |
|---|---|---|
| P03 - AP3048 - Hufreidy Dental_Under SAT_Redacted.pdf | ||
| 36C25926Q0874 0001.docx | DOCX document | |
| 36C25926Q0874.docx | DOCX document | |
| RFQ PRICING SPREADSHEET.xlsx | XLSX spreadsheet |
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Text version
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| Hufreidy Dental Equipment - Expedited Response Requested! Amendment 002 - Norman CBOC |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0874 |
| RESPONSE DATE/TIME/ZONE |
| 09-23-2026 10:00 am MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 6520 |
| NAICS CODE* |
| 339114 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Shanta Harrison Contracting Specialist shanta.harrison@va.gov
(303) 712-5719 Not Accepted
PLACE OF PERFORMANCE
| ADDRESS |
| VA Oklahoma City health care |
921 Northeast 13th Street
Oklahoma City, OK 73104-5007
| POSTAL CODE |
| 73104-5007 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
AMENDMENT 0002
36C25926Q0874 - Hufreidy Dental Equipment
The purpose for this amendment is as follows:
1. Post Questions and Answers (Q&A)
Questions and Answers (Q&A) Please note: Questions posted here have been included as originally received (i.e., format, phrasing, spelling, etc.)
1. Controlling item list: The RFQ Pricing Spreadsheet contains 112 numbered line items. Please confirm that this spreadsheet is the complete and controlling list of products, quantities, and manufacturer part numbers to be priced.
Answer: Please proceed with line items and quantities as listed in the Pricing Spreadsheet.
2. The salient-characteristics section appears to contain more entries than the 112 lines included in the Pricing Spreadsheet. Please confirm whether offerors should quote only the 112 spreadsheet lines or include any additional items.
Answer: Please proceed with line items and quantities as listed in the Pricing Spreadsheet.
3. Duplicate manufacturer part number: HuFriedy manufacturer part number FAFX74N appears on both Line 0080 and Line 0112. Please confirm whether both lines are intentional and whether the stated quantities should be quoted separately.
Answer: Both lines are intentional, and may be combined, or quoted separately.
4. Brand-name requirement: Is this procurement HuFriedy brand-name only, or will the VA consider equivalent products? If equivalent products are permitted, please identify the documentation and evaluation criteria required to demonstrate equivalency.
Answer: This is a HuFriedy Brand Name requirement. See attached Brand Name Sole Source Justification.
5. Applicable SDVOSB certification clause: The solicitation references VAAR 852.219-76, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products. Another section appears to reference VAAR 852.219-75, which applies to services and construction. Please confirm that VAAR 852.219-76 is the correct certification for this supply procurement.
Answer: VAAR 852.219-76 is the correct certification for this supply procurement. VAAR 852.219-75 was included by mistake, and should be disregarded.
6. Nonmanufacturer Rule: Must the SDVOSB offeror provide products manufactured by a domestic small-business manufacturer, or has SBA issued an applicable class or individual waiver of the Nonmanufacturer Rule for the products included in this requirement?
Answer: NAICS code (339114) has a nonmanufacturer waiver (87 Fed. Reg. 31292)
7. OEM authorization letter: Will one consolidated authorization letter from HuFriedy covering EETECH LLC and all quoted line items satisfy the OEM authorization requirement, or is additional documentation required from the distributor?
Answer: One OEM letter will be sufficient.
8. Partial deliveries: Will the VA accept partial or staggered deliveries as products become available, provided all items are delivered within the required performance period?
Answer: Partial deliveries will be acceptable.
9. Required delivery date: Please confirm the final required delivery date or maximum acceptable delivery lead time after receipt of order.
Answer: At the latest, 10/30/2026, delivered to 50 NE 42nd ST OKC, OK 73105
10. Email size limitation: Because the solicitation limits quotation emails to 4 MB, may offerors submit the quotation package through multiple consecutively numbered emails, such as “Email 1 of 3,” “Email 2 of 3,” and “Email 3 of 3”?
Answer: Multiple emails, appropriately labeled and sequenced may be submitted if necessary.
11. May one consolidated HuFriedy catalog or technical-literature package be submitted for the product family, or must a separate cut sheet be provided for every line item?
Answer: One technical literature package will be acceptable, as long as it contains all pertinent information, and information is clear and organized.
12. Freight pricing: Please confirm that all freight and delivery charges must be incorporated into the individual line-item prices and should not be shown as a separate freight line.
Answer: Freight and delivery should be incorporated into the line item pricing.
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
See attached document: P03 - AP3048 - Hufreidy Dental_Under SAT_Redacted.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
Page 1 of
Amendment to a Previous Combined Solicitation
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