36C25926Q0703.docx

SUBJECT*

666 FIRE AND SMOKE DAMPER REPAIR SERVICES

GENERAL INFORMATION

Sheridan VAMC

1898 Fort Road

Sheridan

WY

COUNTRY

CONTACT INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Kenneth Finchum kenneth.finchum@va.gov 303-712-5746

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

FIRE AND SMOKE DAMPER REPAIR SERVICES Sheridan VAMC

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

SUBJECT* 666 FIRE AND SMOKE DAMPER REPAIR SERVICES

GENERAL INFORMATION

Combined

Synopsis/Solicitation

Notice

Required Field Combined

Synopsis/Solicitation

Notice Page of

Page 1 of CONTRACTING OFFICE’S ZIP CODE* SOLICITATION NUMBER* RESPONSE DATE/TIME/ZONE ARCHIVE

RECOVERY ACT FUNDS SET-ASIDE

PRODUCT SERVICE CODE* NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

80111 36C25926Q0703

08/12/2026 08:00AM EST NEW YORK, USA

15 DAYS AFTER RESPONCE DATE

NO SDVOSBC J012

541350 Department of Veterans Affairs Network Contracting Office NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Contracting Officer Kenneth Finchum kenneth.finchum@va.gov

Page 1 of

Page 1 of

ADDRESS

PLACE OF PERFORMANCE

Department of Veterans Affairs Sheridan VAMC 1898 Fort Road Sheridan, WY 82801-8320 Sheridan County

DESCRIPTION

Request for Quote (RFQ) #: 36C25926Q0703

666 FIRE AND SMOKE DAMPER REPAIR SERVICES

For Sheridan VAMC

(i) This is a combined synopsis/solicita tion for commercial products or commercial services prepa red in accordance with Revolutiona ry FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicita tion. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00pm MST August 10, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be a answered officially through an amendment to the solicitation.

** Quotes are to be provided to kenneth.finchum@va.gov no later than 08:00am EST, August 12, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (a nd any a authorized amendment’s) reach the designated office before the deadline specified in the solicita tion. This RFQ shall be completed in its entirety, and signed a nd da ted, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), a nd the solicita tion number is 36C25926Q0703. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation documents a nd incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025.

(iv) The North American Industrial Classification tion System (NAICS) code for this procurement is 541350 FIRE AND SMOKE DAMPER REPAIR SERVICES with a business size standard of $11.5 million This solicitation is 100% set-aside for service-disabled veteran owned small businesses (SDVOSB).

(v) List of Line Items;

(i) List of Line Items;

SUB-TOTAL

Base-Grand Total

Department of Veterans Affairs Sheridan VAMC 1898 Fort Road Sheridan, WY 82801-8320 Sheridan County

STATEMENT OF WORK

SECTION 1 - GENERAL: DAMPER REPAIRS

1.1 This statement of work is for performance of repair services for correction of smoke and fire damper deficiencies as identified in reports from the February 2026 inspections conducted by Remedi8. This request is also meant to allow for a contract modification for the correction of deficiencies found during the course of work associated with this contract. Many of our dampers were not accessible for testing during the February 2026 inspection. Therefore, once access is gained, it’s our intent that all subsequent deficiencies need to be repaired with this contract work leaving Sheridan VAMC with no existing deficiencies once this period of performance is complete. Requested services are in support of the Sheridan VA Medical Center. The contractor shall provide appropriate personnel for these duties at the Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY.

a. Hours of work are defined as Monday through Friday from 7:30 a.m. to 4:00 p.m., excluding Federal holidays or as otherwise arranged with the Contracting Officer Representative (COR).

b. The eleven holidays observed by the Federal Government are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day, and any other day declared by the President of the United States to be a national holiday.

1.2 Background: The Sheridan VA Healthcare System (SVAHCS) conducted inspections of fire, smoke and combination dampers during the week of 16 February 2026. The inspections resulted in five (5) buildings with a combined total of twenty-four (24) dampers which were non-compliant. The buildings that pertain to this SOW and require repairs are Buildings 4,6,9,64 and 71.

1.1

1.3 Objective #1: Perform damper repairs, modification and re-inspection of deficient dampers already identified to accomplish compliance with National Fire Protection Association (NFPA) and The Joint Commission (TJC) standards.

1.4 Objective #2: Provide repair estimates for any newly identified deficiencies which may not have been discovered during the February 2026 inspections for various reasons.

1.4.1 This could be for inspections of previously obstructed dampers which when access is gained may reveal undiscovered deficiencies which need correction.

1.4.2 This also covers any damper deficiency discovered within the buildings pertaining to this SOW. Any modification to an Heating, Ventilation and Air-Conditioning (HVAC) system can reveal previously undiscovered problems or create new ones within the system being tested. Repair estimates should be provided for these areas as well.

1.5 This contract period of performance should be for a term of 240-days from contract award for the completion of ALL repairs to include already identified deficiencies, as well as any newly discovered deficiencies discovered during initial repairs.

1.6 The POP identified above is to allow for the extreme possibility of a contract modification need due to other deficiencies being found in untested areas, as well as the delays still being experienced which stem from the covid-19 pandemic.

SECTION 2 – REQUESTED SERVICES:

2.1 Contractor shall provide services, equipment, staff, and tools necessary to repair, inspect and test smoke and fire dampers in the below identified buildings at the Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY 82801. All services shall be in accordance with TJC and NFPA 80, 90A, 101 and 105, and any other applicable NFPA standards. Contractor will include documentation of all repaired devices and must identify as a minimum which includes date repaired, inspected, unique device identification, device location, status following repair (pass or fail), the type and quantity of devices repaired/retested in each building. This is a base year, one-time contract with no option years. The tenets below were taken from the inspection and deficiency reports. Numbers in parenthesis are number of reported deficiencies for each building requiring correction. Buildings included are: 4 (10), 6 (5), 9 (3), 64 (3) and 71 (3).

2.2 Repair and re-test deficient dampers located in each of the identified buildings

2.3 Remove and reset fusible links on Dampers, to verify dampers full closure and if necessary, replace any fusible link that is compromised (Per NFPA code).

2.4 Clear each damper of any debris that would impede damper operation.

2.5 Coordinate with safety Office and local fire department if needed to place the fire alarm system in test mode for any testing of devices.

2.6 Manually activate actuators on electric and pneumatic smoke and/or combination dampers to verify proper operation of the damper.

2.7 If there’s no existing access to an identified damper, installation of a damper access hatch/door will be required, damper tested and a quote for any found deficiency will be provided so a contract modification can be accomplished.

2.8 If decommission of a damper on the deficiency report is identified, decommission the damper and mark the damper location and repair report as decommissioned.

2.9 Place new Repairs labels on all dampers to confirm each item is inspected and identified with a pass or fail indication

2.10 Follow guidance as directed in section 1 and supply COR with estimates for all discovered subsequent repairs so a contract modification can be completed for repair of ALL deficiencies.

SECTION 3 - SPECIAL CONDITIONS:

3.1 Any assigned Contractor personnel must be able to pass and maintain a background clearance investigation for obtaining a Government-issued identification badge.

3.2 Provide and maintain documentation, reports, and records of Repairs and testing in hard copy and electronic format to better assist the customer with record keeping (doc.x and xls).

3.3 Provide qualified, certified and experienced technicians for all Repairs and testing.

3.4 Coordinate Repairs and testing with the appropriate VAMC Personnel.

3.5 Ensure to notify all facility personnel where testing is to be performed.

3.6 Perform the testing during normal hours (7:30am to 4pm, Monday through Friday). Hours may be adjusted with approval of Safety Office prior to scheduling.

3.7 Follow-up on completion of any work subcontracted to ensure work is done as required in a timely manner.

3.8 Provide guidance and knowledge to aid in Sheridan VAMC meeting requirements as set forth by NFPA and TJC during the term of this contract.

3.9 Ensure only authorized personnel are performing work associated with this contract. This applies to any work sub-contracted because of this award.

SECTION 4 - GOVERNMENT FURNISHED DATA:

4.1 Building plans and Operation and Maintenance manuals will be available for review.

SECTION 5 – RESPONSIBILITIES:

5.1 Government Authorized Individuals:

Contracting Officer's Representatives (CORs) will be appointed for individual projects under this Agreement. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(l) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted CO is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the CO in writing if the COR has taken an action (or fails to act) or issues directions (written or oral) that the contractor considers exceeding the above limitations.

The contractor shall provide the CO with information on copies of all correspondence to the COR.

SECTION 6 - CONFIDENTIALITY AND NONDISCLOSURE:

6.1 Standard mandatory language for all task orders.

SECTION 7 - CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

7.1 Contractors will be required to obtain a contractor badge and wear it while performing work on VAMC property.

7.2 Notify VA Safety Office if access is needed to a controlled area requiring escort.

SECTION 8 - CONTRACTOR REGISTRATION:

8.1 The contractor must have current registration through System for Award Management (SAM), https://www.uscontractorregistration.com/

SECTION 9 – PRICING BREAK DOWN:

9.1 Cost of Repairs per damper tested. $0.00/Damper Repairs, $0.00 fuel/Admin charge. Total estimated cost $.00

****************************END OF SOW****************************

Description 666 FIRE AND SMOKE DAMPER REPAIR SERVICES

(vi) Services, please see Attachment 1 - PWS.

Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at the Department of Veterans Affairs The contractor shall provide appropriate personnel for these duties at the Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY.

(vii)

(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

(a) Any awa rd made as a result of this solicita tion will be made on an All or Nothing Ba sis.

(b) State if quoted items are available a nd priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Awa rd Schedule (MAS) contract, or VA-wide Acquisition Contra ct.

(c) If the acquisition is set-aside for SDVOSB's their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND awa rd, or will be considered non -responsive, a nd will NOT be considered for awa rd.

Combined

Synopsis/Solicitation

Notice

Combined

Synopsis/Solicitation

Notice Page of

(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(g) ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Price; (III) Past Performance; and (IV) Completion of VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

Volume I - Technical capability or quality to meet the Government requirement.

The offeror shall submit its quote demonstrating how it meets the requirements of the performance work statement (SOW) and solicitation, to include the cleaning plan and Quality plan (see SOW). Offeror shall include insurance certification, and company’s authorized personnel list, as needed.

Volume II – Price Price - The offeror shall complete the pricing schedule attached (see Attachment 2 – Price Schedule). The offeror shall price the base and all option year line items.

Volume III – Past Performance Offerors shall provide a maximum of three (3) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not providing CPARS evaluation past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent past performance is defined as not more than five years from the RFQ release date of this solicitation.

Volume IV – VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

The offeror shall complete the provision VAAR 852 -219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

Offeror must list any/all subcontractors (and their size standard IAW NAICS 561720) if they will be utilized for this requirement AND what they will be performing. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state “No Subcontractors will be used for this requirement” in the response.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor I. Technical capability or quality offered to meet the Government requirement Factor II. Price Factor III. Past Performance

Factor IV. VA Notice of Limitations on Subcontracting – Certificate of Compliance

(c) Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor I. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor II. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the service offered to the Government requirement, as stated in Factor 1 shall not be selected regardless of price.

Factor III. Past Performance: The Government will evaluate on how well the offeror’s identified performance relates to the requirement procured under the PWS for this procurement to determine relevancy. How well the offeror performed on identified contracts shall be used to assess performance confidence.

Factor IV. VA Notice of Limitations on Subcontracting – Certificate of Compliance: The Government will review the returned document for completion and signature of offeror. If document is not returned, completed and/or signed by offeror it may result in disqualification for consideration of offer.

If offeror does not provide all volumes as outlined in RFO 52.212 -1 Instructions, the offeror may be considered non-responsive.

(d) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s)

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212 -4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

(xi) The following RFO clauses are incorporated by reference:

Applicable (X)

with Alt I

Contractors Debarred, Suspended, or Proposed for Debarment Statute

Responsibility Matters Statute

52.219-6 with Alt I

52.219-9

52.219-9 with Alt II

52.219-9 with Alt III

52.219-9 with Alt IV

52.222-35

52.222-36

Relations Act

EO

52.222-50

Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements Other

Designated Items Statute

52.223-9

Hydrofluorocarbons Statute

52.224-3

52.225-1

52.225-3

52.225-3 with Alt III Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III Statute

52.225-3 with Alt IV

Supporting a Diplomatic or Consular Mission outside the United States Other

United States Statute

Area Statute

Driving

EO

Services Statute

Services Statute

Management Statute

Award Management Statute

52.240-91

52.240-92

52.247-64

Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I Statute

52.247-64

Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II Statute

(xii) Additional contract requirements or terms and conditions: 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items: VAAR Clauses are incorporated by reference as follows:

VAAR 852.203-

Commercial Advertising (MAY 2018)

VAAR 852.219-

VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses. (JAN 2023) (DEVIATION)

VAAR 852.232-

Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.246-

Rejected Goods (OCT 2018)

VAAR 852.222-

Compliance with Executive Order 13899. (DEVIATION) (APR 2025)

VAAR Provisions are incorporated as follows:

VAAR 852.233-

Protest Content/Alternative Dispute Resolution (OCT 2018)

VAAR 852.233-

Alternate Protest Procedure (OCT 2018)

RFO 52.252-1 Solicitation Provisions Incorporated by Reference

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following RFO provisions are to be incorporated by reference:

Certain Federal Transactions Statute

Internal Confidentiality Agreements or Statements-Representation Statute

52.204-7

Products E.O.

52.222-90 Security Prohibitions and Exclusions Representations and Certifications Addressing DEI Discrimination by Federal Contractors.

Statute

EX O

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to kenneth.finchum@va.gov by 08:00am EST, August 12, 2026.

(xv) Name and email of the individual to contact for information regarding the solicitation:

Kenneth Finchum kenneth.finchum@va.gov

See attached document: Attachment 1 - SOW See attached document: Attachment 2 - VHA Directive 7717 D 2023-06-13 See attached document: Attachment 3 - VA Notice of Limitations on Subcontracting.

See attached document: Attachment 4 - Quality Assurance Surveillance Plan (QASP)

STATEMENT OF WORK

SECTION 1 - GENERAL: DAMPER REPAIRS

1.1 This statement of work is for performance of repair services for correction of smoke and fire damper deficiencies as identified in reports from the February 2026 inspections conducted by Remedi8. This request is also meant to allow for a contract modification for the correction of deficiencies found during the course of work associated with this contract. Many of our dampers were not accessible for testing during the February 2026 inspection. Therefore, once access is gained, it’s our intent that all subsequent deficiencies need to be repaired with this contract work leaving Sheridan VAMC with no existing deficiencies once this period of performance is complete. Requested services are in support of the Sheridan VA Medical Center. The contractor shall provide appropriate personnel for these duties at the Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY.

a. Hours of work are defined as Monday through Friday from 7:30 a.m. to 4:00 p.m., excluding Federal holidays or as otherwise arranged with the Contracting Officer Representative (COR).

b. The eleven holidays observed by the Federal Government are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day, and any other day declared by the President of the United States to be a national holiday.

1.2 Background: The Sheridan VA Healthcare System (SVAHCS) conducted inspections of fire, smoke and combination dampers during the week of 16 February 2026. The inspections resulted in five (5) buildings with a combined total of twenty-four (24) dampers which were non-compliant. The buildings that pertain to this SOW and require repairs are Buildings 4,6,9,64 and 71.

1.2

1.3 Objective #1: Perform damper repairs, modification and re-inspection of deficient dampers already identified to accomplish compliance with National Fire Protection Association (NFPA) and The Joint Commission (TJC) standards.

1.4 Objective #2: Provide repair estimates for any newly identified deficiencies which may not have been discovered during the February 2026 inspections for various reasons.

1.4.1 This could be for inspections of previously obstructed dampers which when access is gained may reveal undiscovered deficiencies which need correction.

1.4.2 This also covers any damper deficiency discovered within the buildings pertaining to this SOW. Any modification to an Heating, Ventilation and Air-Conditioning (HVAC) system can reveal previously undiscovered problems or create new ones within the system being tested. Repair estimates should be provided for these areas as well.

1.5 This contract period of performance should be for a term of 240-days from contract award for the completion of ALL repairs to include already identified deficiencies, as well as any newly discovered deficiencies discovered during initial repairs.

1.6 The POP identified above is to allow for the extreme possibility of a contract modification need due to other deficiencies being found in untested areas, as well as the delays still being experienced which stem from the covid-19 pandemic.

SECTION 2 – REQUESTED SERVICES:

2.1 Contractor shall provide services, equipment, staff, and tools necessary to repair, inspect and test smoke and fire dampers in the below identified buildings at the Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY 82801. All services shall be in accordance with TJC and NFPA 80, 90A, 101 and 105, and any other applicable NFPA standards. Contractor will include documentation of all repaired devices and must identify as a minimum which includes date repaired, inspected, unique device identification, device location, status following repair (pass or fail), the type and quantity of devices repaired/retested in each building. This is a base year, one-time contract with no option years. The tenets below were taken from the inspection and deficiency reports. Numbers in parenthesis are number of reported deficiencies for each building requiring correction. Buildings included are: 4 (10), 6 (5), 9 (3), 64 (3) and 71 (3).

2.2 Repair and re-test deficient dampers located in each of the identified buildings

2.3 Remove and reset fusible links on Dampers, to verify dampers full closure and if necessary, replace any fusible link that is compromised (Per NFPA code).

2.4 Clear each damper of any debris that would impede damper operation.

2.5 Coordinate with safety Office and local fire department if needed to place the fire alarm system in test mode for any testing of devices.

2.6 Manually activate actuators on electric and pneumatic smoke and/or combination dampers to verify proper operation of the damper.

2.7 If there’s no existing access to an identified damper, installation of a damper access hatch/door will be required, damper tested and a quote for any found deficiency will be provided so a contract modification can be accomplished.

2.8 If decommission of a damper on the deficiency report is identified, decommission the damper and mark the damper location and repair report as decommissioned.

2.9 Place new Repairs labels on all dampers to confirm each item is inspected and identified with a pass or fail indication

2.10 Follow guidance as directed in section 1 and supply COR with estimates for all discovered subsequent repairs so a contract modification can be completed for repair of ALL deficiencies.

SECTION 3 - SPECIAL CONDITIONS:

3.1 Any assigned Contractor personnel must be able to pass and maintain a background clearance investigation for obtaining a Government-issued identification badge.

3.2 Provide and maintain documentation, reports, and records of Repairs and testing in hard copy and electronic format to better assist the customer with record keeping (doc.x and xls).

3.3 Provide qualified, certified and experienced technicians for all Repairs and testing.

3.4 Coordinate Repairs and testing with the appropriate VAMC Personnel.

3.5 Ensure to notify all facility personnel where testing is to be performed.

3.6 Perform the testing during normal hours (7:30am to 4pm, Monday through Friday). Hours may be adjusted with approval of Safety Office prior to scheduling.

3.7 Follow-up on completion of any work subcontracted to ensure work is done as required in a timely manner.

3.8 Provide guidance and knowledge to aid in Sheridan VAMC meeting requirements as set forth by NFPA and TJC during the term of this contract.

3.9 Ensure only authorized personnel are performing work associated with this contract. This applies to any work sub-contracted because of this award.

SECTION 4 - GOVERNMENT FURNISHED DATA:

4.1 Building plans and Operation and Maintenance manuals will be available for review.

SECTION 5 – RESPONSIBILITIES:

5.1 Government Authorized Individuals:

Contracting Officer's Representatives (CORs) will be appointed for individual projects under this Agreement. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(l) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted CO is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the CO in writing if the COR has taken an action (or fails to act) or issues directions (written or oral) that the contractor considers exceeding the above limitations.

The contractor shall provide the CO with information on copies of all correspondence to the COR.

SECTION 6 - CONFIDENTIALITY AND NONDISCLOSURE:

6.1 Standard mandatory language for all task orders.

SECTION 7 - CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

7.1 Contractors will be required to obtain a contractor badge and wear it while performing work on VAMC property.

7.2 Notify VA Safety Office if access is needed to a controlled area requiring escort.

SECTION 8 - CONTRACTOR REGISTRATION:

8.1 The contractor must have current registration through System for Award Management (SAM), https://www.uscontractorregistration.com/

SECTION 9 – PRICING BREAK DOWN:

9.1 Cost of Repairs per damper tested. $0.00/Damper Repairs, $0.00 fuel/Admin charge. Total estimated cost $0.00 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [X ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) □ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: _________________________________

Printed Title of Signee: ________________________________

Signature: ______________________________________________

Date: ___________________________________________________

Company Name and Address: _______________________________

(End of clause)

See attached document: VHA Directive 7717 D 2023-06-13.

Quality Assurance Surveillance Plan (QASP) Damper Repair Services Sheridan VA Health Care System Sheridan WY

QUALITY ASSURANCE

The Government will evaluate the Contractor’s performance using on-site observation and may, at the Government’s discretion, inspect each task to verify conformance and acceptance prior to payment.

QUALITY ASSURANCE SURVEILLANCE PLAN

The Government will periodically evaluate the contractor’s performance in accordance with the following Quality Assurance Surveillance Plan.

Performance Objective Performance Threshold

Basic Required Services: Report to Sheridan VAMC within the requested period of performance with all required support equipment, supplies and sufficient qualified personnel as to correct deficiencies as identified in PWS.

Timeliness: Report to Sheridan VAMC within the specified timeframe in accordance with the awarded contract and as scheduled with the contract COR. A 90% Acceptable Quality Level is established to allow for circumstances beyond vendor control. If circumstances arise affecting timeliness, coordination is required with the COR.

Communication/Coordination: Remain in contact with COR to coordinate work so the disruption in the hospital environment is minimized.

Environmental Hazard Control: Dust creation in patient care areas must be strictly controlled to ensure the safety of our staff, patients and visitors.

Equipment & Tool Control: Control of equipment and tools is required at all times. Ladders, equipment and tools are prohibited from being left unattended in any area accessible by patients. They must be in-use, under observation or secured in a locked area at all times. Storage areas will be provided while on-site.

SURVEILLANCE

The COR will monitor, observe, and communicate with the vendor and relay any deficiencies or problems to the Contracting Officer for correction.

STANDARD

The standard is the completion of all factors listed above during each POP. The COR shall notify the Contracting Officer of appropriate action in accordance with FAR 52.212.4, PROCEDURES

Any VA employee who observes unacceptable services, either incomplete or not performed, for any of the above performance objectives, should immediately contact the COR, and the COR will complete appropriate documentation to record the complaint. The Contractor will be given five (5) calendar days after verbal notification to address the unacceptable performance. If the Contractor disagrees with the complaint after investigation and challenges the validity of the complaint, the Contractor will notify the COR. The COR will investigate to determine the validity of the complaint. If the COR determines the complaint as invalid, COR will document the written complaint of the findings and notify the complainant. The COR will retain documentation for their files. If after investigation the COR determines the complaint as valid, the COR will inform the Contracting Officer.

PROVISIONS FOR DEFECTIVE SERVICE

If the Contractor fails to provide acceptable service to the Sheridan VAHCS, the following penalties may be instituted. Not implementing a penalty does not prohibit the Sheridan VAHCS from future implementation.

1) Failure to deliver the elements of the performance plan could have a negative impact on the contractor’s evaluation and may result in adverse actions for failure to comply with contracted requirements.

CONTRACT ADMINISTRATION DATA

a. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting officer, the change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover an increase in costs incurred as a result thereof.

b. In performing this agreement, Contractor shall be considered a part of VA for purposes of 5 U.S.C. §552a, 38 U.S.C. §§5701 and 7332. Contractor’s employees and agents may have access to patient medical records and general files to the extent necessary to perform this contract.