36C25926Q0641.docx

VHAECH (554) PACKAGE TRACKING SYSTEM

PWS

06/22/2025

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting specialist Eric Adusei (CS) Eric.Adusei@va.gov 303-712-5782

PLACE OF PERFORMANCE

1700 North Wheeling Street

Aurora CO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description: Tracking System This is a REQUEST FOR INFORMATION/SOURCES SOUGHT ANNOUNCEMENT ONLY in support of the Rocky Mountain Regional VA Healthcare System located at 1700 North Wheeling Street. Aurora, CO 80045 and VISN 19. Due 07/27/2026 at 14:00 MT. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors interested and capable of/to provide a quote.

Interested Vendors, please advise of 1) business size, and 2) point of contact information. To be considered as a small business for this scope the size standard for NAICS Code 513210 Software Publishers is 47 Million.

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

All offerors who provide goods or services to the United States Federal Government must have an active registration in the System for Award Management (SAM) at www.sam.gov.

Information is to be submitted by electronic delivery to eric.adusei@va.gov with the subject line “SOURCES SOUGHT” and shall be received no later than 14:00 Mountain time (MT) on Monday, July 27th, 2026. After reviewing the responses to this announcement, the Government may proceed with the acquisition, and a subsequent solicitation may be published.

SEE BELOW PWS FOR REQUITEMENTS SPECIFICATIONS:

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

PERFORMANCE WORK STATEMENT (PWS)

Web-Based Tracking System for Accountable Mail, Packages, and Internal Deliveries

1.0 INTRODUCTION

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), VISN 19, requires a Web-Based Tracking System (WTS) to support the receipt, tracking, management, reporting, and accountability of accountable mail, packages, and internal deliveries. The Contractor shall provide a complete solution that supports these operations across all current and future VA facilities within VISN 19 for the duration of the contract.

2.0 BACKGROUND

VISN 19 seeks to enhance tracking and accountability for all packages and mail deliveries by implementing a comprehensive, secure, web-based package tracking solution.

3.0 OBJECTIVE

Provide a comprehensive package tracking system that enables VA personnel to accurately and efficiently track, manage, and report on the movement and delivery of packages, accountable mail, and other tracked items throughout VISN 19 facilities.

4.0 SCOPE OF WORK

The Contractor shall provide all necessary resources, including labor, materials, equipment, software, licenses, maintenance, technical support, upgrades, updates, training, and related services required to implement, operate, maintain, and support the package tracking system. The solution must be scalable, secure, and support real-time operations.

5.0 PERFORMANCE REQUIREMENTS

The Contractor shall deliver a solution that meets the following performance objectives:

6.0 REQUIRED SERVICES / TASKS

6.1 Deliver a fully functional, web-based package tracking system including, at minimum:

· Package/mail tracking software solution

· Barcode printers and peripherals

· Electronic signature capture functionality

· User administration and role-based access controls

· Customizable reporting and audit trail functions

6.2 Provide all required software licenses and subscription services.

6.3 Install, configure, test, and implement the system at designated VA sites.

6.4 Provide ongoing system maintenance, support, and help desk services.

6.5 Supply hardware replacement and technology refresh as needed to maintain operational capability.

6.6 Apply all software updates, patches, and upgrades as released by the software publisher.

6.7 Train VA personnel in effective use of all system components.

7.0 DELIVERABLES

8.0 PERIOD OF PERFORMANCE

Five (5) years from award date. Individual orders will specify task-specific performance and delivery periods.

9.0 PLACE OF PERFORMANCE

Primary site:

Rocky Mountain Regional VA Medical Center, 1700 North Wheeling Street, Aurora, CO 80045 Additional VISN 19 locations may be added by order during the period of performance.

10.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

As specified in individual orders, the government may provide workspace, utilities, and network access.

11.0 SECURITY AND PRIVACY REQUIREMENTS

The contractor shall comply with all current VA information security and privacy requirements, including safeguarding all sensitive data and timely reporting of any incidents.

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