36C25926Q0613 0001.docx
DOCX document 17 KB Posted
- Solicitation number
- 36C25926Q0613
About this file
This is an Amendment to a Previous Combined Solicitation (Amendment 0001) addressing vendor questions for Request for Quote (RFQ) 36C25926Q0613 issued by the Department of Veterans Affairs Network Contracting Office 19 (Eastern Colorado Healthcare System). The RFQ solicits CPU towers and IT accessories for the Rocky Mountain Regional VA Medical Center in Aurora, Colorado, with a response deadline of August 7, 2026, at 4:00 PM Mountain Time. The procurement is a 100% set-aside for small business concerns under NAICS code 334118 (computer and peripheral equipment manufacturing) with a 1,000-employee size standard. The contract is anticipated to be firm-fixed-price, and quotes must be submitted via email only to natasha.holland@va.gov and Eric.Adusei@va.gov.
The amendment clarifies eight critical questions regarding product specifications, configuration requirements, and contractual terms. Key responses include: HP Z2 Tower G9 Workstation (Model A1NY3UT) is the only approved model with no acceptable alternatives such as G10 or G11; a Small Business Administration class waiver exists under NAICS 334118 for the nonmanufacturer rule; Windows 11 Pro OEM licenses must be included with the ability to support VA's reimaging requirements; all BIOS/UEFI and PXE settings must be configured prior to delivery; standard wired keyboards with separate external PIV readers are acceptable for CLIN 0004; OEM-authorized distributor letters are required rather than direct OEM authorization; three-year warranty coverage (3/3/3: parts, labor, and onsite) is mandatory for workstations with no separate monitor warranty required; this is a new contract with no incumbent; and standard mice and keyboards compatible with proposed workstations are acceptable without specified makes or models.
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Other files
| File | Type | Posted |
|---|---|---|
| VAAR 52.219-76 Limitations on Subcontracting.docx | DOCX document | |
| 36C25926Q0613.docx | DOCX document | |
| Records Management Language.docx | DOCX document | |
| P09_SOW_FY26_CPUs for WOWs_v3.docx | DOCX document |
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Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| CPU Towers Eastern Colorado Healthcare System |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0613 |
| RESPONSE DATE/TIME/ZONE |
| 08-07-2026 16:00 MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 5 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 7B21 |
| NAICS CODE* |
| 334118 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contract Specialist Natasha Holland natasha.holland@va.gov 303.712.5753
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veteran Affairs |
Eastern Colorado Healthcare System
Rocky Mountain Regional VA Medical Center
1700 N. Wheeling Street
Aurora CO
| POSTAL CODE |
| 80045 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
THE PURPOSE OF THIS AMENDMENT 0001 TO RFQ 36C25926Q0613 IS TO ANSWER VENDOR QUESTIONS.
VENDOR QUESTIONS AND ANSWERS PROVIDED BELOW:
1. After reviewing the solicitation for CPU Towers for Eastern Colorado Healthcare System, we have a question regarding the HP Z2 Tower G9 Workstation (Model A1NY3UT).
This item has been discontinued and is no longer available from the manufacturer. Would the HP G10 or G11 be an acceptable alternative?
Answer: Unfortunately, VA OI&T has not technically approved the hardware associated with HP G10 or G11 models for use within VA. This may change in the future, but as of now, the HP Z2 Tower G9 Workstation (Model A1NY3UT) and the other models outlined in the Salient Characteristics are the only acceptable models that we can pursue.
2. The attached VAAR 852.219-76 certification retains both the single-end-item and multiple-item blocks under paragraph (a)(2)(iii). Because the solicitation specifies HP, Dell, and LG products, please confirm whether SBA has issued an individual or applicable class waiver of the nonmanufacturer rule for this acquisition.
Answer: Yes, there is a class waiver for this requirement under NAICS 334118
3. If no waiver applies, please confirm whether offerors must certify that at least 50% of the total estimated contract value consists of products manufactured by small-business concerns. Please also identify precisely which paragraph (a)(2)(iii) box the Contracting Officer intends offerors to complete.
Answer: N/A
4. The SOW requires Windows 11 Pro OEM support but also states that VA requires the operating system to be wiped before delivery. Please clarify the required delivery conditions, including whether the OEM license must remain embedded or otherwise available for VA reimaging.
Answer: The OEM needs to include the license
5. Please confirm whether the contractor must configure all listed BIOS/UEFI settings and PXE-related options before delivery, or whether the contractor is only required to provide equipment capable of supporting those settings.
Answer: The contractor needs to configure the settings before delivery of hardware.
6. For CLIN 0004, does VA require a keyboard with an integrated PIV smart-card reader, or is a standard wired keyboard combined with a separate external PIV reader acceptable?
Answer: A standard wired keyboard combined with a separate external PIV reader is preferred.
7. For the required authorization documentation, will a letter from an OEM-authorized distributor identifying Liberty ChainGuard Consulting LLC, the products, and the authorized supply chain satisfy the requirement, or must the letter come directly from each OEM?
Answer: No, an OEM‑authorized distributor letter for each manufacturer of the items you will be supplying—identifying your company as an authorized distributor—will be required.
8. Please confirm that the three-year warranty requires 3/3 parts, labor, and onsite coverage for each workstation and identify whether separate monitor warranty coverage is required under CLIN 0005.
Answer: Confirming that the 3-yr warranty coverage 3/3/3: parts, labor, onsite coverage) is necessary for each workstation. There is no separate warranty required for the Monitors.
9. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?
Answer: This is a brand-new contract
10. CLIN 0003 (Mouse) and CLIN 0004 (Keyboard) each list a quantity of 13, but no specifications or part numbers are given. Does the Government require particular makes and models, or may offerors quote the standard mouse and keyboard offered with the proposed workstation?
Answer: No particular make/model for the standard mouse and keyboard offered, just as long as they are compatible with the workstation and “standard.”
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| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation
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