36C25926Q0583.docx

Sources Sought Notice Sources Sought Notice Chimney Stack Inspection and Testing Gand Junction CO. VAMC

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Kenneth Finchum kenneth.finchum@va.gov 303-712-5746

PLACE OF PERFORMANCE

Grand Junction VAMC

2121 North Avenue

Grand Junction

CO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Sources Sought Notice - Chimney Stack Inspection and Testing Gand Junction CO. VAMC Disclaimer:

This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Information Requested from Industry:

1) In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.

2) Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Description of Requirement:

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Chimney Stack Inspection and Testing Gand Junction CO. VAMC for the Grand Junction CO. VA Medical Center. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Requirement Item

CLIN 0001: Site Survey to determine process and equipment needed to complete testing.

CLIN 0002: Class 2 Inspection and NDT Testing of the Reinforced Concrete Chimney Stack

CLIN 0003: Crane rental in the event the ladder rungs cannot be used to scale the stack.

Required Salient Characteristics OR SOW Requirements:

VHA DIRECTIVE 7717, SOW Attached

In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:

NAICS Code:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Business Size Information - Select all that applies:

· Small Business

· Emerging Small Business

· Small Disadvantaged Business

· Certified under Section 8(a) of the Small Business Act

· HUBZone

· Woman Owned

· Certified Service-Disabled Veteran Owned Small

· Veteran Owned Small Business

· Large Business

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Available pricing structure of proposed solution (select all that are applicable below.

(CPRR) Cost Per Reportable Result

Cost Per Test(CPT)

Reagent Rental Agreement

Equipment Rental with Reagent Purchase

Fixed Monthly Charge

Firm-Fixed Price

Other: (Please explain)

Federal Acquisition Regulation (FAR) Market Rearch Questions:

Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate – What percentage of the proposed product (including leases and rentals) is a:

1. Domestic end product? _____________ (%)

2. Foreign end product? _______________ (%) Country of Origin:

Questions for Small Businesses ONLY:

Limitations on Subcontracting RFO 52.219-14

1. What percentage of the work would be subcontracted to another company? ________

2. What is the business size of the subcontractor?______

Per RFO 52.219-14 the following conditions must be met:

Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

3. If subcontracting, what added value do you offer (RFO 52.215-23):

4. Nonmanufacturer Rule (RFO 52.219-33):

a. Does your company manufacturer these proposed items? [ ] yes [ ] no

b. Does your company exceed 500 employees? [ ] yes [ ] no If yes, list # of employees: _________

c. Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [ ] yes [ ] no

d. Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [ ] yes [ ] no

e. Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [ ] yes [ ] no If yes, what is the manufacturer’s name? ________________

Response Instructions:

1. Do not provide more than 8 pages, including cover letter page.

1. Submit your response via email to kenneth.finchum@va.gov

1. Submit your response NLT 08:00 (EST) on Wednesday, July 8, 2026.

1. Mark your response as “Proprietary Information” if the information is considered business sensitive.

1. VA has identified the appropriate North American Industry Classification System (NAICS) Code 561720 Janitorial Services Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work.

(End of Sources Sought) Western Colorado Health Care System (WCHCS) Grand Junction VA Statement of Work (SOW) for Chimney Stack Class II Inspection

1. Purpose The Western Colorado Health Care System (WCHCS) medical center, located on 2121 North Ave, Grand Junction CO, 81501 has a requirement to verify the structural and operational integrity of the utility plant chimney stack.

2. Objectives Complete required inspection and testing of the concrete reinforced chimney stack in accordance with the latest requirements of the American Society of Civil Engineers (ASCE) Chimney and Stack Inspection Guidelines, Veteran’s Health Administration (VHA) Directive 1810, the American Society of Non-Destructive Testing (ASNT), the National Fire Protection Association (NFPA), and the Occupational Safety and Health Administration (OSHA).

3. Scope of Work Contractor shall provide all necessary supervision, labor, industry knowledge, equipment, materials, tools, to complete the requirements listed in Section 4, Mandatory Tasks and Deliverables.

4. Mandatory Tasks and Deliverables

4.1. CLIN 0001: Site Survey - The Contractor shall complete a site survey of the reinforced chimney stack to determine the process for completing the Class II Inspection and testing.

Deliverables for CLIN 0001

4.1.1. The contractor shall provide a detailed process, schedule of events, and equipment needed to complete the requirements of the Class II inspection and testing.

4.2. CLIN 0002: Class II Inspection and Testing - Contractor shall complete a Class II Inspection and Testing of the reinforced concrete chimney. The service work shall be completed in accordance with the codes and standards listed in Section 2. Objectives. The Class II inspection shall include, but not limited to:

· The completion of a full height visual inspection of the stack exterior. Visual inspection shall include but not limited to; cracks, spalled concrete, exposed rebar, honeycombing or surface voids, staining, construction or cold joints, openings, stack penetrations, coatings, chimney cap or annulus rain hood, platforms, ladders, rungs, access doors, tension bands, breeching dust, lighting protection system, and aviation warning obstruction lighting.

· The completion of a full height visual inspection of the stack foundation, stack interior surfaces, annulus space, breeching duct, platform(s), ladder(s), and all other associated appurtenances. Visual inspection shall include but not limited to; flue plate, flue inlet duct, false bottom, drain, flue supports, lateral supports, exit cone, shell internal lining, flue external coating, and flue internal lining.

· Contractor shall complete a Schmidt Hammer/rebound non-destructive testing of the reinforced concrete chimney to access and provide a determination of the integrity of the structure and composition materials.

Deliverables for CLIN 0002

4.2.1. Contractor shall photograph all defects and items of concern during the inspection that are used to support the recommendations from the Contractor.

4.2.2. The contractor shall provide a 360° Chimney sketch that identifies all of the NDT test locations.

4.2.3. Contractor shall provide all supervision, labor, tools, and materials to complete all NDT testing per the guidelines defined in the latest version of the ASTM.

4.2.4. Contractor shall report all deficiencies discovered during each day’s service work to the Contracting Officer Representative (COR), prior to leaving the facility.

4.2.5. If at any time during the inspection and testing the contractor determines the structure requires demolition, the inspection shall cease and the contractor shall request a meeting with the Contracting Officer (CO), COR, and the Chief of Engineering.

4.2.6. Within 30 business days following service work completion, Contractor shall provide the COR a written service report including all deficiencies discovered, all tests performed and the test results, all observations made (supported by photograph’s) and overall status of the structure, and recommendations. The service report shall include quotes for; parts, materials, and labor to correct the identified deficiencies. Contractor shall provide a 360° chimney development sketch showing the location of the defects identified during the visual inspection of the stack exterior and interior.

4.3. CLIN 0003: Crane Rental – In the event the ladder rungs are not safe to allow traversing to the top of the stack, a crane with man-basket will be required to complete the

5. Period of Performance The period of performance shall be from the date of award through the completion of section 4. Mandatory Tasks. The contractor shall coordinate with the COR to schedule the services outlined in Section 4. Normal hours of operation are Monday through Friday, 7:30am-4:30pm, except Federal holidays. The Contractor shall have the flexibility to schedule work outside the normal hours with prior approval of the COR. Contractor shall notify the COR 30 business days in advance to schedule work outside of normal operating hours. Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility.

There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed holidays by the government during this contract period shall also be observed.

Under current definitions, five are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

6. Place of Performance The service work shall take place at:

VA Medical Center 2121 North Avenue Grand Junction, CO. 81501

7. Key Personnel Certain skilled experience professionals and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key personnel”.

7.1. Domain Knowledge

7.1.1. The Contractor and key personnel shall conform to the latest versions of the Occupational, Safety and Health Act (OSHA), Electrical Safety - NFPA, VHA Directives, State, County, and city laws, ordinances, and regulations.

7.2. Contractor Qualifications

Inspection Personnel:

7.2.1. The Contractor shall provide oversight and supervision of a registered Professional Engineer with a background and training in the design, inspection and/or repair of chimneys and stacks, or a person who has acquired equivalent qualification through experience in all aspects of the inspection and reporting process.

7.2.2. The qualifications and experience of the rest of the inspection team may vary according to the type of chimney (e.g.: concrete versus steel), class of inspection (e.g.: Class I - visual versus Class II - detailed), physical condition and safety significance of the structure, accessibility, and data needs for the post-inspection structural evaluation. The contractor shall deploy inspection personnel that possess sufficient knowledge and experience to be able to identify degradation and performance problems, as well as being familiar with visual, nondestructive and destructive testing methods and their application to chimney structures.

Non-Destructive Testing Personnel:

7.2.3. The non-destructive testing personnel shall obtain a valid Level II certification for the non-destructive testing method to be utilized. The certification shall be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT).

Ropes Access Personnel

7.2.4. Ropes Access Personnel shall possess a valid Level II training certifications issued by The Society of Professional Rope Access Technicians (SPRAT).

7.2.5. Ropes access Personnel shall possess a valid training certification that meets the minimum requirements of OSHA 1910.140: Personal Fall Protection Systems.

7.2.6. Contractor shall contact and coordinate the timing of the work with the Grand Junction Fire department; to assure they have appropriate personnel and equipment ready to respond in an emergency situation.

8. Type of Contract Firm Fixed Price

9. Changes to the SOW Any changes to the SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. The Contractor shall submit a change order request to the CO and request compensation for parts and labor not included in the scope of this contract.

10. Contractor and Government Responsibilities

10.1. Contractor Responsibility

10.1.1. Contractor shall furnish personnel, supervision, knowledge, professional expertise, tools, materials, equipment, and quality control to complete the Mandatory Tasks and Deliverables of this SOW.

10.1.2. The items necessary to perform work as required under this contract shall be furnished, maintained, and operated by the contractor and shall be consistent and fully compliant with all applicable OSHA, ASME, ASNT, NFPA, Federal, State, County, City laws, ordinances, and regulations.

10.1.3. The Contractor shall be responsible for notifying the local municipalities fire department for emergency response preparation.

10.1.4. The Contractor and key personnel shall be responsible for the cost of repair or replacement of any damage to the VA Medical Center structure or equipment caused by the Contractor or key personnel.

10.1.5. The contractor shall provide a minimum of 30 business days’ notice prior to the commencement of work.

10.1.6. Key personnel shall sign in, sign out at Building 8, and communicate ongoing changes with the COR while on-station. Contact information shall be provided to the COR.

10.1.7. The Contractor shall provide copies of valid training certifications for each of the disciplines needed to complete the work in this SOW, prior to the commencement of any work.

10.2. Government Responsibility

10.2.1. The government shall provide as-built drawings of the structure, which may not be 100% accurate and shall be verified by the contractor. Additional documentation may be available at the request of the contractor.

10.2.2. The COR shall secure the agreed upon perimeter (“exclusion zone”) by taping off zone with caution tape. Area inside exclusion zone shall be kept clear of unauthorized personnel, equipment, and activity for the entirety of the project.

10.2.3. The VA shall provide all required lockout/tag out devices and confined space permits required to complete this service.

10.2.4. The VA shall provide a laydown area with close access to the stack for the contractor to park an equipment trailer (approximately 30’ long).

10.2.5. The VA shall assure that all access plates, doors, or hatches are functional and provide unobstructed access.

11. Safety Requirements

11.1. General Safety Requirements

11.1.1. Contractor shall provide a Job Hazard Analysis (JHA) for all work required to complete the Class Two (2) service work. VA shall review the JHA and either approve as is, or request the contractor make modifications that are acceptable to both parties.

11.2. Confined Space Permit

11.2.1. The contractor shall submit a Confined Space Permit for the inspection on the inside of the Chimney Stack.

11.2.2. The Permit shall be approved by the WCHCS Station prior to entry into the inside of the chimney stack.

11.3. Drone/UAV/UAS Usage (If Applicable)

11.3.1. The contractor shall comply with the latest requirements of the Code of Federal Regulations (CFR) Part 107.

11.3.2. The Contractor shall provide the following information to the CO for approval by the Unmanned Aircraft Operations Personnel stationed at the VA facility:

· The current drone registration issued by the Federal Aviation Administration (FAA).

· The operators Unmanned Aircraft System (UAS) pilots license and Certificate of Waiver or Authorization per CFR Part 107.

· The manufacturer and platform of the UAS used for service (if applicable). Only UAS equipment listed on the “Blue UAS Cleared List” shall be approved for use on VA property.

· A proposed flight plan that will complete the required inspection shall be submitted and approved.

11.3.3. The COR’s shall be required to be present with the UAS pilot during the entire flight to ensure the scope is not deviated.

11.4. Rope Access

11.4.1. Contractor and key personnel shall maintain a valid OSHA Fall Protection certification, per the requirements of OSHA 1910.503.

12. Formal Acceptance or Rejection of Deliverables

12.1. If deficiencies were discovered not covered by this service contract, Contractor shall provide a written (email) detailed description of deficiencies discovered and a proposal to correct the deficiency, including a description of the timeline, labor, and cost of materials. The COR shall have 10 business days to review the proposal before accepting or declining the offered correction. The CO shall review and provide authorization of the change order and authorize the work.

13. Security – Privacy Requirements

13.1. The Assessment & Authorization requirements do not apply, and a Security Accreditation Package is not required.

14. Records Management See Addendum A for Record Management requirements.

Addendum A

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VISN 19 VA Western Colorado Health Care System – 575 records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VISN 19 VA Western Colorado Health Care System – 575 contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VISN 19 VA Western Colorado Health Care System – 575 and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VISN 19 VA Western Colorado Health Care System – 575 or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to the VISN 19 VA Western Colorado Health Care System – 575 Contracting Officer (CO). The CO must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate VA Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the SOW. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VISN 19 VA Western Colorado Health Care System – 575 control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the SOW. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VISN 19 VA Western Colorado Health Care System – 575 guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VISN 19 VA Western Colorado Health Care System – 575 policy.

8. The Contractor shall not create or maintain any records containing any non-public VISN 19 VA Western Colorado Health Care System – 575 information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VISN 19 VA Western Colorado Health Care System – 575 owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VISN 19 VA Western Colorado Health Care System – 575 shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this SOW, and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

See attached document: VHA Directive 7717 D 2023-06-13.

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