36C25926Q0480.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Chris DeLauro christopher.delauro@va.gov 303-712-5737 email preferred

PLACE OF PERFORMANCE

921 NE 13th St

Oklahoma City OK

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

Request for Quote (RFQ) #: 36C25926Q0480 Maintenance on Dermatology Etherea MX Laser

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 11:00am MT, 7/7/26 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to no later than 11:00am MT, 7/09/26.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0480. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective 03/13/2026.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 811210 with a small business size standard of $34.0Milllion. This solicitation is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

(v) List of Line Items;

SN: 016547-19, 016561-19, 019280-19 POP: 09/23/2026 - 09/22/2027

(vi) Description of Requirements for the items to be acquired Maintenance plan for three (3) Etherea MX laser machines used in VA Dermatology department. SUMMARY OF REQUIREMENTS Contractor shall provide OEM-trained technicians to perform OEM-standard services on equipment in this PWS. Services on the equipment include maintenance support, corrective maintenance repair, 24x7 emergency phone support, provision of parts (comprehensive parts coverage), and service and modification as required due to safety or reliability. All OEM software updates shall be included.

TASKS AND REQUIREMENTS

Performance and Repairs: All work performed shall be in accordance with manufacturer’s specifications required to keep the equipment in operating condition. Contractor must guarantee 95% up time for equipment. Contractor shall guarantee all equipment covered by this contract shall be in optimum working condition at the completion of each contracted Period of Performance. Contractor will make every attempt to maintain and repair equipment on-site within a reasonable time, unless local environment prohibits on-site attendance. Failing this, contractor will provide substitute equipment in the event a repair continues beyond the reasonable time frame.

Preventive Maintenance: Contractor shall provide periodic preventive maintenance service on equipment within interval(s) set by the OEM, in scheduled month of each contracted Period of Performance, including all work between Standard Business Hours, weekend hours, and non-standard hours, and arranged through the COR. The contractor shall work with the COR, Dermatology service and Sterile Processing Service to not disrupt patient care by scheduling PM visits in advance. The visits include equipment verification by an OEM-trained technician. Before the expiration of each period of performance, the contractor shall provide the COR with a report certifying equipment listed in this PWS which has been calibrated to O.E.M. standards not less than OEM recommended interval(s) during the contract period. All parts shall be O.E.M. standard or certified.

Service Call: Unscheduled service should be conducted at no additional cost during standard business hours, Monday through Friday, 8:00 AM – 5:00 PM. Non-emergency service should be available, with a technician onsite at location, within 48 hours’ notice from the COR. If support call for repair service is deemed mission-critical, contractor will be on-site performing corrective action response to service calls within 24 hours of notice, barring special circumstances. 24 hour service call center support should be available to schedule corrective service calls. Technical phone support shall be available weekdays 7:00 AM – 7:00 PM at no additional charge.

Help Desk Support: Contractor shall provide emergency telephone support during Standard Business Hours, at no additional charge, with phone calls returned no later than 2 hours after a voice message has been left.

Modifications: If contractor or external hazard assessment/notification by the FDA, NCPS, or CEOSH determines a modification is necessary to address safety concerns or reliability, installation and modification will be performed at no additional charge.

Parts: As part of the OEM standard of service required on this contract, contractor must provide unique and/or high mortality replacement parts. All parts will be O.E.M. recommended parts. Contractor must provide repair services on batteries and handpieces, at no additional cost to the government.

If any contractor personnel performing service on site at the VA brings parts, devices, or equipment that have serial numbers and will be used in patient care, these items must be checked in upon entry and checked out upon leaving the VA with both Logistics and Biomed departments.

Shipment: Contractor shall be responsible for shipment of repair parts and substitute equipment at no expense to the government, with FOB destination terms applicable in these circumstances, and in favor of the VA Medical Center at this location. All shipments, labels, invoices and correspondence related to this contract must include the contract number and marked “Attn: COR/Local VA POC [insert individual name]”. Contractor must email the local VA POC or COR with carrier and tracking information in advance of all shipment of parts and equipment so the VA may be prepared to receive the items and track them to avoid loss.

GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE / GFP)

Government Property is any real property at the VAMC accessed by the Contractor in the performance of services in accordance with the PWS.

Condition of Equipment The Contractor shall accept responsibility for equipment in "as is" condition. Failure to inspect prior to contract award shall not relieve the Contractor from performance of the requirements of this contract.

Storage Storage for Contractor equipment is not provided at the VAMC. The Contractor is responsible for the security of its equipment. The Government is not responsible for the security of Contractor equipment.

CONTRACTOR FURNISHED EQUIPMENT / PROPERTY (CFE / CFP)

Service Manuals/Tools/Equipment The VAMC shall not provide tools, equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals shall be provided to the CO upon request.

QUALITY

Conformance Standards Contractor shall ensure their services, staff and equipment conform and comply with:

1) AAMI-ANSI ST-79:2010 Part 7.7 standards

2) IAHCSMM - International Association of Healthcare Central Service Materiel Management

3) US FDA – US Food and Drug Administration

4) CDC – Centers for Disease Control and Prevention

5) CDRH – Center for Devices and Radiological Health

6) ISO (As a minimum: ISO 9001:2008 Certification and ISO 13485:2003 certification (medical devices))

7) ASQ – American Society for Quality

8) OSHA – Occupational Safety and Health Administration

Safety The Contractor must perform services in accordance with:

a) local, state and federal Occupational Safety and Health guidelines and legislation

b) local, state and federal Fire and Safety legislation and guidelines

Medical Center Policies Each VA Medical Center has policies that are updated periodically. The COR can provide more detailed information to the contractor upon commencement of the contract. Violations of such policies may result in individual fines or citation answerable in the United States (Federal) District Court.

Remedy or Rework Rework or Remedy is defined as performing the Service again until the purpose of this PWS is achieved in full. This involves less than Satisfactory Service by the Contractor and as noted by the COR.

Rework or Remedy must occur within 3 business days of the notice at no additional cost to the Government.

Inspection and Acceptance of Services: The Government reserves the right to inspect and test services. The only individual authorized to officially accept services is the COR.

DELIVERABLES (refer also to Technical Qualification and Contact Points for additional Deliverables) Service Report (SR) Contractor is responsible for providing Service Reports for every service. A Service Report is required for:

1) outgoing serviced equipment with an inventory of all equipment collected by the contractor

2) incoming serviced equipment with an inventory of all equipment completely serviced and delivered

Such documentation shall meet the guidelines as set forth in the Conformance Standards.

In addition, each Service Report shall document the following data legibly and in complete detail:

1) Name of contractor and contract number.

2) Name of Field Technician who performed services.

3) Contractor’s Service Report number/log number.

4) Date and time (arrival and departure) of Field Technician on-site collecting and delivering equipment

5) VA purchase order number

6) Description of problem reported by COR.

7) Details of Equipment serviced:

a. Equipment set numbers

b. Device name, instrument type

c. Serial number

d. PMR and Service description

8) Total Itemized Cost of all parts and/or services provided

9) Signatures:

a. Field Technician performing services described.

b. COR acceptance signature Invoices: The contractor must include the Service Report number on the associated invoice.

Service Reports (Engineers Service Report (ESR) or Service Report) When service is completed, the Field Technician shall document services rendered on a Service Report. During Check In/Check Out procedures, the Field Technician must provide the Service Report(s). ESR can be submitted electronically following service completion before the Technician departs. All Service Reports shall be submitted for an "acceptance signature".

The Contractor shall immediately, but no later than 24 hours after discovery, notify the COR (in writing) of the existence or development of defects in equipment submitted for service which the Contractor considers he/she is not responsible for under the contract and where replacement is recommended.

TECHNICAL QUALIFICATIONS and PERSONNEL STANDARDS

Calibration of Vendor’s Equipment: Contractor must provide certification attesting all tools used to check and calibrate equipment has been calibrated according to manufacturer specifications.

Contractor must provide the COR and Contracting Office with such documentation, as a minimum:

1. Within 5 business days of contract award,

1. Within 5 business days after renewal in advance of commencing services on equipment in this PWS

Qualifications of Contractor OEM-Trained Technicians: Contractor shall document, in writing, their experience in working on the identical make and model equipment listed in this PWS as well as the qualifications of individuals who will work on the equipment.

Contractor must provide the COR and Contracting Office with such documentation as a minimum:

a) Within 5 business days of contract award,

b) Within 5 business days after renewal or extension of services

c) immediately, when previously assigned OEM-trained technicians have been replaced

1. The contractor shall have sufficient staff to support this contract. Contractor staff providing services on this contract must include a "fully qualified" FSE and "fully qualified" FSE as the backup.

2. "Fully Qualified" is based upon training and experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment. For field experience, the FSE(s) has at least 2 years of experience with preventive and remedial maintenance of the equipment

3. The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

Contractor Employee’s On-site At Location: the Contractor must ensure Contractor personnel:

1. Be able to function professionally amongst the public in a hospital and health care environment.

2. Be able to read, understand and apply printed rules, detailed orders, and instructions

3. Be familiar with and compliant with this PWS and Contractual requirements.

4. Be displaying VA Identification badges and Contractor-issued name tags, clearly visible to the public

5. Be directly and personally escorted when not displaying VA ID badges and Contractor name tags

6. Maintain a neat, clean, professional appearance

7. Be properly attired in Contractor-issued uniforms which clearly display Contractor branding

8. Compliant with VA Safety and OSHA regulations throughout the VA Medical Center

9. Compliant with parking requirements at the VAMC and park only in the designated parking areas

10. Always maintain Decorum. During the performance of services, care and consideration must be given with minimal disturbance or hinderance to VA visitors and staff.

SECURITY PROCEDURES AND OPERATING HOURS

Check In/Out Procedures Prior to commencement of services, and when visiting the VA Medical Center, the Contractor or Contractor’s authorized Field Technician must check in and out with the Biomed Administrative Officer. Only individual VA Biomedical management staff can coordinate check in and check out procedures for the Contractor. Due to heightened security requirements, the Contractor or their authorized service representative will be required to wear an ID Badge which will be signed for upon arrival and turned in when leaving. All Badges must be worn at or above the waist and facing forward. This Badge must be turned in before leaving the premises; otherwise, the person signing for it will be required to pay for the unreturned ID Badge.

Standard Business Hours and Federal Holidays: Contract performance shall occur during standard business hours unless approved and arranged through the COR. Standard hospital hours are 8 AM to 5 PM.

The Federal Government observes the following days as holidays.

*Holidays on Saturday are observed on the preceding Friday. Holidays on Sunday are observed on the following Monday.

In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order

· Any other day designated by the President of the United States to be a Federal holiday

Contractor holidays not included in the table of government holidays or other observation days listed above shall not be considered official holidays and shall be included in the contract performance as standard business days for the purposes of repairs and maintenance.

CONTACT POINTS

Contractor Point of Contact (POC) The Contractor shall specify an individual who shall serve as a single point of contact for all contract issues. Contractor must provide POC contact details including phone number and email, as a minimum:

a) Within 5 business days of contract award,

b) Within 5 business days after renewal or extension of services

c) Within 5 business days prior to a change in the POC by the Contractor.

The POC must be easily accessible by phone and return calls within 48 hours of a voice message left.

Contracting Officer’s Representative (COR) Upon contract commencement, the Contracting Officer will notify the Contractor in writing as to the COR assigned to this contract, and upon reassignment of a new COR, as applicable. Contractor shall only respond to requests for service from the COR or CO. Any billing resulting from unauthorized service will not be paid by the government. The COR will evaluate the contractor’s performance through review of the Contractor’s Quality Control Procedures in accordance with this contract and PWS.

Authority of the COR The Contracting Officer is the only person authorized to approve changes in any requirement of this contract. In the event the Contractor affects changes at the direction of any person other than the CO, the changes will be considered to have been made without authority, and no adjustment will be made in the contract price or schedule to cover any increase in costs incurred as a result. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, and/or modify any term or condition of the contract. The CO is the only individual who can legally obligate Government funds. No costs chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the CO. Any invoicing or charges resulting from unauthorized service will not be paid by the government.

Government Alternate Points of Contact (POC) – Emergencies Only The COR will identify Alternate Points of Contact to be used only for instances of emergencies. The contractor will be provided with this information within 5 days after contract award. An Alternate POC does not replace the COR, nor do they replace the CO during the performance and administration of this contract, nor does it relinquish or diminish the Contractor’s requirements in relation to the performance of this Contract.

LIABILITIES AND INSURANCES

Protection from Damage Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment, and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

Liability Insurance Contractor must provide the COR and CO with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability.

DEFINITIONS

Acceptance Signature - COR's signature; indicates COR accepts work status as stated in Service Report.

Contractor Employees – has the same meaning as Contractor Personnel Contractor Personnel - has the same meaning as Contractor Employees COR – Contracting Officer’s Representative FDA - Food and Drug Administration (U.S. Department Of Health And Human Services) Field Technician/Field Service Engineer (FSE) - a person authorized by the contractor to perform PMR services on VA premises. Also known as Technically Trained Personnel.

ISO - International Organization for Standardization Labor – refer to Technically Trained Personnel, also Field Technician O.E.M. or OEM – Original Equipment Manufacturer. The manufacturer and point of origin of the equipment.

OEM-trained Technicians – Contractor technicians (Technically Trained Personnel, FSE, Field Technicians), be they OEM or third party provided, formally trained to OEM standards to satisfactorily perform services on equipment in this PWS. Where OEM-trained technicians are required in the PWS, it means services are to be performed at no less than this criterion to ensure the PWS purpose is met to avoid future equipment breakdowns or malfunctions which could lead to the VA being accused of malpractice or negligence.

Original Equipment Manufacturer - OEM OSHA – Occupational Safety and Health Administration PMI - Preventive Maintenance Inspection Service Report - a documentation of the services rendered for each incidence of work performance Services – Preventive Maintenance and Repair for equipment and components listed in this PWS SR –Service Report Technically Trained Personnel – Personnel and/or employees knowledgeable in the field related to services in this PWS to satisfactorily perform services. The contractor shall provide personnel experienced and qualified to perform the required services. Also known as Field Technician or Field Service Engineer (FSE).

VAMC – Veterans Affairs Medical Center.

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at the Oklahoma City VA Health Care System.

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors providing an “or equal” product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet or exceed are specified in the solicitation. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

i. Meet the salient physical, functional, or performance characteristic specified in this solicitation;

ii. Clearly identify the item by-

1. Brand name, if any and

2. Make or model number,

iii. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

iv. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

(Determine Sections E-K and beyond as appropriate)

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(h) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(i) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(j) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) - Technical capability or quality of the item offered to meet the Government requirement; (II) - Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products”; (III) Completion of FAR 25 Provision FAR 52.225-2, FAR 52.225-4, FAR 52.225-6. And (IV) Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II - Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products” The offeror shall complete the “Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products” and submit as part of the quote.

Volume 3 – Delivery Lead Time – The offeror shall state the required number of calendar days to deliver the item, to include installation, if applicable.

Volume III – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume IV – Completion of FAR 25 Provision The offeror shall complete the provision if required by FAR Part 25. Provision FAR 52.225-2, FAR 52.225-4, FAR 52.225-6.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting- Certificate of Compliance for Supplies and Products” Factor 3 – Delivery Lead Time Factor 3. Price Factor 4. Completion of FAR 25 Provision. FAR 52.225-2, FAR 52.225-4, FAR 52.225-6.

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products”: The Government will evaluate the responses an offeror makes to Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products” for completeness. If an offeror fails to complete Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products” their quote will be determined ineligible for award.

Factor 3 – Delivery Lead Time - The Government will evaluate delivery lead time and select the quoter/offer whose delivery lead time is most advantageous to the Government. The Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government.

Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 4. Completion of FAR 25 Provision: The Government will evaluate the responses an offeror makes to Attachment - FAR 52.225-2, FAR 52.225-4, FAR 52.225-6 for completeness. The Government will evaluate quotes of foreign and domestic offers IAW FAR Part 25. The offeror will complete the provision if required IAW FAR 25. FAR 52.225-2, FAR 52.225-4, FAR 52.225-6.

(x) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025), applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to Christopher.delauro@va.gov by 11:00am MT, 7/9/26.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Chris DeLauro Christopher.delauro@va.gov

Combined Synopsis

Combined Synopsis/Solicitation Notice