36C25926Q0438 0001_1.docx

SUBJECT*

Transformer Oil Sampling

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111

POINT OF CONTACT*

Charles Gritzmacher Charles.gritzmacher@va.gov

Amendment to a Previous Combined Solicitation

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Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25926Q0438

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-13-2026 10:00 am MDT See CONTINUATION Page X The purpose of this amendment is to:

A. Provide the response to submitted questions.

B. Revise the price schedule to include line items for transformer drying.

C. Add attachment 3 with the transformer sample points.

D. Extend the closing to 5/13/2026 by 10:00am.

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CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Sample and test transformer oil, to include adding oil when transformer oil level is low, fuel surcharge, periderm, sampling, and reports IAW the PWS.

Contract Period: Base POP Begin: 06-01-2026 POP End: 05-31-2027

Annual transformer drying services IAW the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

Sample and test transformer oil, to include adding oil when transformer oil level is low, fuel surcharge, periderm, sampling, and reports IAW the PWS.

Contract Period: Option 1 POP Begin: 06-01-2027 POP End: 05-31-2028

Annual transformer drying services IAW the PWS.

POP Begin: 06-01-2027 POP End: 05-31-2028

Sample and test transformer oil, to include adding oil when transformer oil level is low, fuel surcharge, periderm, sampling, and reports IAW the PWS.

Contract Period: Option 2 POP Begin: 06-01-2028 POP End: 05-31-2029

Annual transformer drying services IAW the PWS.

POP Begin: 06-01-2028 POP End: 05-31-2029

Sample and test transformer oil, to include adding oil when transformer oil level is low, fuel surcharge, periderm, sampling, and reports IAW the PWS.

Contract Period: Option 3 POP Begin: 06-29-2029 POP End: 05-31-2030

Annual transformer drying services IAW the PWS.

POP Begin: 06-01-2029 POP End: 05-31-2030

Sample and test transformer oil, to include adding oil when transformer oil level is low, fuel surcharge, periderm, sampling, and reports IAW the PWS.

Contract Period: Option 4 POP Begin: 06-01-2030 POP End: 05-31-2031

Annual transformer drying services IAW the PWS.

POP Begin: 06-01-2030 POP End: 05-31-2031

Transformer Oil Sampling Questions and Answers

1. Q: Transformer sizes (KVA), voltages, how much oil, and what type of oil A: See Attached Powerpoint.

2. Q: Will the transformers have to be energized when the samples are being taken?

A: Yes the transformers will be Energized.

3. Q: Transformer testing scope. Please confirm that the scope for liquid-filled transformers is limited to oil sampling, laboratory testing, and reporting only, and does not include full electrical testing.

A: That is correct there will be no electrical testing of the transformers through this contract.

4. Q: Oil Volume. Can the Government provide the oil volume/capacity for each transformer?

A: See Attached Powerpoint.

5. Q: Disposal Requirements. If transformer oil replacement is required, please clarify whether oil disposal is part of the contractor’s scope and please identify any applicable disposal requirements A: Yes the disposal of the oil is the contractors responsibility. And follow all federal and state regulations regarding the oil disposal. Providing receipts of transfer and disposal to the GEMS office.

6. Q: Transformer Configuration. Can the Government provide transformer nameplate data (voltage, kVA, oil capacity, and access conditions) for all listed units?

A: See Attached Powerpoint.

7. Q: Transformer Oil Replacement. Is transformer oil replacement scope included in the base bid or treated as additional work?

A: Yes, the refilling of the transformers is in scope of the base bid Q: If included in the base bid, please provide the cap of transformer oil replacement scope for this solicitation.

A: There is no cap.

8. Q: Transformer Oil Drying. Is the up to two (2) annual transformer oil drying services included in the base bid?

A: Yes please include line item for each drying service in the bid.

Q: If yes, can the Government provide transformer sizes/oil volumes for pricing purposes?

A: See Attached Powerpoint.

9. Q: Oil Sample Testing Scope. Please confirm the required laboratory test package for each oil sample (e.g., DGA, moisture, dielectric, acidity, PCB, etc.).

A: VHA Directive 1028 requires the cooling liquid to be tested and replaced when tests indicate that the liquid no longer meets the manufacturers specifications. It also notes the National Electrical Testing Association (NETA) provides guidance which is considered best practice for maintenance of electrical equipment.

10. Q: Sampling Condition / Outage. Can oil samples be taken while transformers are energized, or will outages/shutdowns be required?

A: Transformers will be energized.

11. Q: Historical Contract Information. Can the Government provide the award value and award year of the most recent electrical maintenance/testing contract for these facilities?

A: No historical contract information is available.

12. Q: Proposal Due Date Extension Request. Would the Government consider extending the proposal due date to allow review of RFI responses and final pricing adjustments?

A: The quote due date will be extend per the amendment.

13. Q: Can you provide nameplate information on the twenty-five (25) oil-filled transformers and amount of oil in each? (assuming all have mineral oil).

A: See Attached Powerpoint

14. Q: The Performance Work Statement requires that the contractor draw samples from twenty-five (25) oil-filled transformers, have them analyzed, and provide the results of testing.

· What Tests are required? Is a DGA test required?

Individual Tests

Method

Spectrographic Metals 18 Metals Ag, Al, Ba, B, Ca, Cr, Cu, Na, Fe, Mg, Mo, Ni, P, Pb, Si, Sn, V, Zn

ASTM D7151

Fault Metal - 8 metal scan (Al, Ag, Cu, Fe, Pb, Si, Sn, Zn)

ASTM D7151

Furanic Compounds (Cellulose Degradation)

ASTM D5837

Methanol/Ethanol (Cellulose Degradation)

ASTM D8086

A: VHA Directive 1028 requires the cooling liquid to be tested and replaced when tests indicate that the liquid no longer meets the manufacturers specifications. It also notes the National Electrical Testing Association (NETA) provides guidance which is considered best practice for maintenance of electrical equipment.

15. Q: Do all transformers have sampling valves and are under positive pressure?

A: All have sampling valves or ports.

16. Q: Do all transformers have gauges and the means to add nitrogen to the head space?

A: No, not all transformers have gauges or nitrogen purge equipped. See attached powerpoint.

17. Q: Can all transformers be sampled safety while they are energized or will an outage be required?

A: With appropriate PPE and procedures, the work can be done safely

See attached document: Attachment 3 - Transformer Sample Points.

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