Combine Synopsis RODI Maintenance and Services.docx

Request for Quote (RFQ) #: 36C25926Q0425 Reverse Osmosis Water System Maintenance and Service for Rocky Mountain Regional VA Medical Center

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm MT, May 07, 2026 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to lynn.lim@va.gov no later than 12:00pm MT, May 15, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0425. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 811210 with a small business size standard of $34 Million. This solicitation is unrestricted.

(v) List of Line Items;

Price/Cost Schedule

Building: Clinic Building North/Dialysis (G) Base Year POP Begin: 07-22-2026 POP End: 07-21-2027

Building: G-3 Dialysis (G) & H -1 SCI Renal Dialysis (H)

Base Year POP Begin: 07-22-2026 POP End: 07-21-2027

Building: Diagnostic and Treatment (DAT) Base Year

POP Begin: 07-22-2026

Building: Diagnostic and Treatment (DAT) Base Year

POP Begin: 07-22-2026

Building: Research (B) Base Year

POP Begin: 07-22-2026

Building: Clinic Building North/Dialysis (G) Base Year

POP Begin: 07-22-2026

NTE - Not-To-Exceed $11,000.00 Base Year

___$11,000.00_

___$11,000.00_

POP Begin: 07-22-2026

Building: Clinic Building North/Dialysis (G) Option Year 1

POP Begin: 07-22-2027 POP End: 07-21-2028

Building: G-3 Dialysis (G) & H -1 SCI Renal Dialysis (H) Option Year 1

POP Begin: 07-22-2027

Building: Diagnostic and Treatment (DAT) Option Year 1

POP Begin: 07-22-2027

Building: Diagnostic and Treatment (DAT) Option Year 1

POP Begin: 07-22-2027

Building: Research (B) Option Year 1

POP Begin: 07-22-2027

Building: Clinic Building North/Dialysis (G) Option Year 1

POP Begin: 07-22-2027

NTE - Not-To-Exceed $11,000.00 Option Year 1

$11,000.00

$11,000.00

POP Begin: 07-22-2027

Building: Clinic Building North/Dialysis (G) Option Year 2

POP Begin: 07-22-2028 POP End: 07-21-2029

Building: G-3 Dialysis (G) & H -1 SCI Renal Dialysis (H) Option Year 2

POP Begin: 07-22-2028

Building: Diagnostic and Treatment (DAT) Option Year 2

POP Begin: 07-22-2028

Building: Diagnostic and Treatment (DAT) Option Year 2

POP Begin: 07-22-2028

Building: Research (B) Option Year 2

POP Begin: 07-22-2028

Building: Clinic Building North/Dialysis (G) Option Year 2

POP Begin: 07-22-2028

NTE - Not-To-Exceed $11,000.00 Option Year 2

$11,000.00_

POP Begin: 07-22-2028

Building: Clinic Building North/Dialysis (G) Option Year 3

POP Begin: 07-22-2029 POP End: 07-21-2030

Building: G-3 Dialysis (G) & H -1 SCI Renal Dialysis (H) Option Year 3

POP Begin: 07-22-2029

Building: Diagnostic and Treatment (DAT) Option Year 3

POP Begin: 07-22-2029

Building: Diagnostic and Treatment (DAT) Option Year 3

POP Begin: 07-22-2029

Building: Research (B) Option Year 3

POP Begin: 07-22-2029

Building: Clinic Building North/Dialysis (G) Option Year 3

POP Begin: 07-22-2029

NTE - Not-To-Exceed $11,000.00 Option Year 3

_$11,000.00_

POP Begin: 07-22-2029

Building: Clinic Building North/Dialysis (G) Option Year 4

POP Begin: 07-22-2030 POP End: 07-21-2031

Building: G-3 Dialysis (G) & H -1 SCI Renal Dialysis (H) Option Year 4

POP Begin: 07-22-2030

Building: Diagnostic and Treatment (DAT) Option Year 4

POP Begin: 07-22-2030

Building: Diagnostic and Treatment (DAT) Option Year 4

POP Begin: 07-22-2030

Building: Research (B) Option Year 4

POP Begin: 07-22-2030

Building: Clinic Building North/Dialysis (G) Option Year 4

POP Begin: 07-22-2030

NTE - Not-To-Exceed $11,000.00 Option Year 4

POP Begin: 07-22-2030

GRAND TOTAL

(vi) Description of Requirements for the items/Services to be acquired: See attached performance work statement (PWS).

(vii) 52.212-1, 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition

(a) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(b) State if quoted services are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(c) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VetCert verified and visible in the SBA Veteran Small Business Certification: https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(g) ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

Submission of quote shall include the following volumes: ((I) – Technical Capability; (II) Price; and (III) Past Performance.

Volume I - Technical Capability Offeror must demonstrate the ability to meet the requirements of the Performance Work Statement (PWS) and solicitation.

Volume II – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Offeror shall price the base and all option year line items.

Volume III – Past Performance Offeror shall provide a maximum of three (3) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not providing CPARS evaluation past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent past performance is defined as not more than five (5) years from the RFQ release date of this solicitation.

(End of Addendum to 52.212-1)

(viii) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price Factor 3. Past Performance

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price.

Factor 3. Past Performance: The Government will evaluate on how well the offeror identified performance relates to the requirement procured under the PWS for this procurement to determine relevancy. How well the offeror performed on identified contracts shall be used to assess performance confidence. The Government may use other methods to evaluate past performance, including but not limited to review of Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and as appropriate, the Defense Contract Management Agency (DCMA) Acquisition Information Repository, accessible through the Defense Technical Information Center website.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

(End of Addendum to 52.212-2)

(ix) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(x) The following RFO clauses are incorporated by reference;

Applicable (X)

Employee Class Monetary Wage-Fringe Benefits

___25210___ ____GS 09________

Statute

(xi) Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within _45 days_.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _45 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least __60__ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _5 year and 6 months..

52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

VAAR Provisions are incorporated as follows:

RFO 52.252-1, Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar

The following RFO provisions are to be incorporated by reference:

Applicable (X)

(xii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiii) DEPARTMENT OF LABOR WAGE DETERMINATIONS: Department of Labor Wage Determination 2015-5419 Revision Number 31 dated December 03, 2025, applies to this acquisition.

(xiv) Date and Time offers are due to lynn.lim@va.gov by 12:00pm MT, May 15, 2026.

(xv) Name and email of the individual to contact for information regarding the solicitation:

Lynn Lim lynn.lim@va.gov