PWS Water Sand Filtration Media Repair - updated.docx

DEPARTMENT OF VETERANS AFFAIRS – Eastern Colorado Healthcare

COOLING TOWERS VORTISAND MEDIA FILTER REFURBISHMENT

PERFORMANCE WORK STATEMENT

1. Background

The Rocky Mountain Regional VA Medical Center (RMRVAMC) has (5) Vortisand, sand media filter tank that removes particulates of 10 microns and finer from the cooling towers cells. This tank operates automatically once it senses a high, microns reading on the water. The sand filter media back washes the water from cooling towers, removing particulates and bacteria like legionella. This event happens at least 1 per day on winter days and 3 times per day on summer days, leaving residual in gravel and silica sand by refurbishing the tank it will help to reduce the buildup of bacteria in cooling towers and in sand media filter tank. The contractor shall refurbish and disinfect cooling towers sand media filter tank and shall comply with this Performance Work Statement (PWS), all VA, local, state, and Federal policies, and regulations.

2. Objective:

Cooling Towers Vortisand Media Filter Refurbishment- One time request

· The objective of this service contract is to have a contractor to furnish all labor, materials, supplies, tools, equipment, and qualified personnel to refurbish and disinfect cooling towers sand media filter tank as per below scope.

3. Scope:

· Vacuum pumps out all the existing sand/filter media

· Proper disposal of all spent media (~10,000 of wet media for disposal)

· Check the skids underdrain and verify no clogging

· Installation of the new media, properly and according to specifications

· Almost 10,000lbs of Media to be installed properly

· Verify and check all operating parameters

· Provide start-up and training of the system to VA employees

· Test and ensure full operation is restored

· Complete detailed report for review and training of the units

4. Site Specific Equipment Information:

· Model: AWT5-30-SI-SK

· Serial No. USMR1225

5. Contractor Qualifications and Responsibilities:

· Contractors shall be qualified and has skilled employees with previous work experience in maintaining and changing Vortisand filter medias.

· Contractors must demonstrate having performed labor, start-up and commissioning of these units

· Contractor shall take all precautions necessary to protect people and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractors shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

· The Government reserves the right to accept or reject Contractor’s employees for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and POC with the final decision being made by the Contracting Officer.

6. Report Requirements:

· Furnish report within one week of each facility inspection in “Microsoft Word” format by email to the FMS POC.

7. Resources:

· The Government will not furnish any resources for the fulfillment of the services required under this contract. The contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, and supervision for maintenance services required under this contract. The contractor shall remove all debris and trash from facility upon completion of work.

8. Hours of Work and Scheduling A. Scheduling

· The work will be performed Monday through Friday from 7:30am to 4:00pm. The majority of the work will have minimal impact on the operation of the VA Medical Center.

· Any potential disruption to ongoing medical center operations shall be coordinated 2 weeks in advance and shall be subject to review and approval by the CO/POC.

· Any other disruption of operations in any building shall be scheduled at least one week in advance with the CO/POC. Work shall be scheduled to allow continuous operation of all facilities to the greatest extent possible.

Federal Holidays:

New Year’s Day Martin Luther King Jr’s Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

B. Contractor Check-In

· All Contractor personnel working onsite at the VA facility shall check in and out with the POC located in Building L (ENC). Access to work areas, and performance monitoring, will be provided by the POC. In all cases, the CO/POC shall be notified of any changes which may affect the response time of vital equipment.

9. Period of Performance

· This requirement is for a one-time service request to be completed within 30 days of award.

10. Place of Performance All work will be performed at Rocky Mountain Regional VA Medical Center at 1700 N. Wheeling Street, Aurora, Colorado, 80045

11. Invoicing and Payment:

· Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes.

· Payments also must be submitted through Tungsten to be paid

12. Records Management Language A. This clause applies to all contractors whose employees create, work with, or otherwise handle Federal records, as defined below:

“Federal Record” as defined in 44 U.S.C. 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the information value of data in them.

The term Federal Record:

1. Includes (Agency) records.

2. Does not include personal materials.

3. Applies to records created, received, or maintained by Contractors to the (Agency) contract.

4. May include deliverables and documentation as associated with deliverables.

13. TRAINING: All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

14. FLOWDOWN OF REQUIREMENTS TO SUBCONTRACTORS:

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgement of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.