36C25926Q0344.docx
DOCX document 25 KB Posted
- Attached to
- J066--Notice of Intent Sole Source - Labs - Preventive Maintenance Services for 9700 Mini ProCycler X
- Solicitation number
- 36C25926Q0344
About this file
This is a Notice of Intent for a sole source procurement issued by the Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 19 (VA Network 19). The VA intends to award a contract to B/R Instrument Corp, a small business located in Easton, Maryland, for preventive maintenance and inspection services on a 9700 Mini ProCycler X medical equipment unit. The procurement spans five fiscal years from July 1, 2026, through June 30, 2031, with separate line items for annual preventive maintenance inspections for each contract year (FY 2027 through FY 2031). The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34 million. The VA justifies the sole source award based on the proprietary nature of the maintenance services; B/R Instrument Corp, as the original equipment manufacturer, does not authorize service by technicians lacking factory training, making it the sole qualified provider capable of ensuring proper operation and safety. Awarding the contract to another provider would void the equipment warranty and create operational and safety risks.
The Notice of Intent was issued in accordance with FAR 12.201 and is not a competitive solicitation. Interested parties wishing to challenge the sole source determination or demonstrate their capability to perform the required services must submit a statement of interest and relevant supporting documentation—including specifications, cut sheets, brochures, or capability statements—by 4:00 PM Mountain Standard Time on Monday, April 13, 2026. Responses should be directed to Contracting Specialist Devin Reichert at Devin.Reichert@va.gov or to the Network Contracting Office 19 LAB Branch at NCO19Lab@va.gov. The contracting office is located at 6162 South Willow Drive, Suite 300, Greenwood Village, Colorado 80111. The government reserves the right to make the determination not to compete based on responses received, and respondents are responsible for their own costs associated with responding to this notice.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Notice of Intent Sole Source - Labs - Preventive Maintenance Services for 9700 Mini ProCycler X |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0344 |
| RESPONSE DATE/TIME/ZONE |
| 04-13-2026 16:00 MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J066 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contracting Specialist Devin Reichert Devin.Reichert@va.gov
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| NCO19Lab@va.gov |
| EMAIL DESCRIPTION |
| Network Contracting Office 19 LAB Branch |
DESCRIPTION
Request for Quote (RFQ) #: 36C25926Q0344
In accordance with RFO FAR 12.201, this Notice of Intent is to inform all parties the Department of Veterans Affairs, Network Contracting Office (NCO) 19 located at 6162 South Willow Drive Suite 300, Greenwood Village, CO 80111 intends to award a sole source procurement for the following requirement to the small business, B/R Instrument Corp, located at 9119 Centreville Rd Easton, MD 21601:
| ITEM # |
| DESCRIPTION OF SUPPLIES |
| QTY |
| UNIT OF ISSUE |
| 0001 |
| 9700 Mini ProCycler X Preventive Maintenance Inspection |
Period of Performance 7/01/2026 – 6/30/2027
| 1 |
| YR |
| 1001 |
| 9700 Mini ProCycler X Preventive Maintenance Inspection |
Period of Performance 7/01/2027 – 6/30/2028
| 1 |
| YR |
| 2001 |
| 9700 Mini ProCycler X Preventive Maintenance Inspection |
Period of Performance 7/01/2028 – 6/30/2029
| 1 |
| YR |
| 3001 |
| 9700 Mini ProCycler X Preventive Maintenance Inspection |
Period of Performance 7/01/2029 – 6/30/2030
| 1 |
| YR |
| 4001 |
| 9700 Mini ProCycler X Preventive Maintenance Inspection |
Period of Performance 7/01/2030 – 6/30/2031
| 1 |
| YR |
B/R Instrument Corp is the sole source service provider for the 9700 ProCycler and its service parts. Maintaining the same service provider is required to ensure proper operation and safety. Awarding to another service provider would void the warranty and cause problems in operation and safety.
The associated North America Classification Systems (NAICS) Code is 811210- and the Business Size Standard is $34 Million.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. Interested parties may identify their interest and capability to respond to this requirement no later than 4:00 PM Mountain Standard Time, Monday, April 13, 2026. Information received in response to this notice must clearly demonstrate the capability of meeting the Government’s need as stated above. Include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming the ability to supply the products and/or any services outlined in this notice. Responses to this notice are to be sent to Devin.Reichert@va.gov.
A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. The Government is not responsible for any potential costs incurred from interested parties desiring to respond to this notice.
| *= Required Field |
| Special Notice |
Special Notice
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