About this file

This is a Combined Synopsis/Solicitation Notice and Request for Quote (RFQ #36C25926Q0279) issued by the Department of Veterans Affairs Network Contracting Office (NCO 19) for medical examination equipment. The solicitation seeks six (6) Midmark 626 exam tables or equal products for delivery to the VA South Jordan Community-Based Outpatient Clinic (CBOC) in South Jordan, Utah by February 1, 2026, to support the activation of the Elko CBOC lease project. The solicitation is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a NAICS code of 339113 and small business size standard of 800 employees. Quotes must be submitted electronically to Kenneth Finchum (Contracting Officer) at kenneth.finchum@va.gov no later than 08:00 AM EST on March 18, 2026, with a question deadline of 08:00 AM EST on March 17, 2026. The government reserves the right to make award solely on initial quotes received and anticipates awarding a firm-fixed price contract on an all-or-nothing basis.

The required exam tables must meet detailed technical specifications including a minimum 650-pound weight capacity, clean assist roller system with active sensing technology, hand and foot controls with stirrups, pelvic tilt capability, heated upholstery (95-102 degrees), integrated scale, heated drawer (92-112 degrees), paper roll holder, electrical receptacles, and dimensions of 28 inches wide by 60 inches long with footrest extended to 76 inches. Additional line items include barrier-free examination chairs with digital scale and heated upholstery, patient support rails, delivery service, and installation. Offerors must provide technical specifications and cut sheets confirming compliance with salient characteristics, complete the VAAR 852.219-76 limitations on subcontracting certificate, and submit pricing. Delivery is F.O.B. Destination, and the contractor must coordinate delivery during business hours (8:00 AM–3:30 PM Monday–Friday), provide on-site installation by a trained service technician, remove all packaging waste, and furnish manufacturer's standard warranty including travel and shipping costs for warranty repairs. Only new OEM products from authorized dealers, distributors, or resellers are acceptable; gray market and remanufactured items are prohibited.

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Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

SUBJECT*
West (660) Primary Cay Elko Activations Equipment Request 660-26-2-984-0008 (VA-26-00028290)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*
80111
SOLICITATION NUMBER*
36C25926Q0279
RESPONSE DATE/TIME/ZONE
03-18-2026 08:00AM EASTERN TIME, NEW YORK, USA
ARCHIVE
60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N

SET-ASIDE

PRODUCT SERVICE CODE*
6515
NAICS CODE*
339113
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Kenneth Finchum (CO) Kenneth.Finchum@va.gov

PLACE OF PERFORMANCE

ADDRESS

5119 W. Daybreak Pkwy

VA CBOC

5119 W. Daybreak Pkwy

South Jordan UT

POSTAL CODE
84009

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Exam Chairs CBOC South Jordan, UT 84009 5119 W. Daybreak Pkwy South Jordan, UT 84009

Due 3/18/2026 at 08:00AM EST.

Request for Quote (RFQ) #: 36C25926Q0279 Exam Chairs CBOC South Jordan, UT 84009

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 08:00am EST, March 17, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to kenneth.finchum@va.gov no later than 08:00am EST, March 18, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0279. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-01 effective November 4, 2021.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 800 Employees. This solicitation is 100% set aside for (SDVOSB).

(v) List of Line Items;

Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
0001
Premium UltraFree Heated 28 Upholstery, UltraFree Dark Linen
6.00
EA
0002
Barrier-Free Examination Chair W/ Clean Assist Roller System, Digital Scale, Heated Upholst
6.00
EA
0003
Patient Support Rails, receiver extension - pair; field install for 32 wide upholsteries
6.00
EA
0004
Patient Support Rails Plus, Field Installed
6.00
EA
0005
Delivery Service
0006
Installation
Grand Total
$

Description of Requirements for the items to be acquired scope of work and GENERAL Specifications FOR:

STATEMENT OF WORK

VA Salt Lake City Health Care System Scope of Work and General Specifications for Midmark 626 Exam Table of Equal Project for CBOC – Delivery to South Jordan CBOC

Requestor: Dr. Jeremey Timm, ACOS, Elko CBOC Biomed Representative: Erica Lichthardt, Chief Biomedical Engineering COR: Sungalu Lavulavu Program Manager: Sungalu Lavulavu, Engineering Service

1. Background VASLCHCS requires new medical equipment in support of the activation of a new Lease project for our Elko CBOC. The project is expanding clinical services to veterans in Elko, Utah. The building will require new exam tables to accommodate the exam rooms and workload. Both Biomedical Engineering and Primary Care representatives encourage continued use and replacement of our current facility standard exam table, the Midmark 626-004 model or equal.

2. Project Scope VASLCHCS requires purchase of (6) Midmark 626 (upgraded version of current Midmark 623) exam tables for timely activation of our Elko CBOC Lease project. Product outlined in this Scope of Work shall be available for direct delivery to project site by Feb 1 to meet current activation schedule. All requested items must meet the specifications included herein this document to meet technical acceptance by requestor. See noted specifications in Section 3.

3. Specifications Midmark 626 or equal specification are designed to outline all the VASLCHCS Biomedical and Primary Care requirements. These requirements will be provided to the Contracting Officer Representative (COR) before final approval. The specifications are provided below:

· Exam tables to have a clean assist roller system (built in caster system to move table)

· Active Sensing Technology (safety feature that will stop the table from moving if obstructed by provider or patient body part

· Exam tables to have hand and foot control, and stirrups

· Exam tables to have a pelvic tilt of 5 1/5 degrees.

· Exam tables to have arms

· Exam tables to have a minimum of weight capacity of 650lbs.

· Exam tables to have a minimum range of 15.5”(uncompressed) and 14.6 (compressed) low and raises up to 37” High

· Exam tables to have the dimensions of 28”w x 60”L footrest extended 76”

· Exam table to have heated drawer (24.6 watt heated drawer temperature 92 degrees to 112 degrees at 115 VAC input voltage, 70 degrees ambient.

· Exam tables to have a paper roll holder holds 24” x 3.56”dia paper roll

· Exam tables to have electrical receptacles electrical draw 4A

· Exam table to have tamper-resistant, hospital-grade, electrical receptacles on left and right sides

· Exam table to meet or exceed ANSI/AAMI ES60601-1:2005+A2 (R2012) +A1

· Exam tables to meet or exceed CAN/CSA-C22.2 No. 60601-1:14

· Exam table to have heated upholstery temperatures low 95 degrees and high 102 degrees.

· Exam tables to have IQ scale built in.

· Exam table to come with 1 treatment pan, 1 Ritter led exam light.

4. Delivery Location Attn: Jessica Peterson, Nurse Manager VA South Jordan CBOC South Jordan, UT

5. Warranty and Support

VA Biomedical Engineering will have full access to the hardware that constitutes this equipment. The VA Biomedical Engineering point of contact must be briefed, by the vendor, on all upgrades and changes and agrees to each prior to shipment. The vendor will provide two (2) sets of user manuals and technical manuals to VA Biomedical Engineering. Additionally, Contractor shall provide the standard OEM (Original Equipment Manufacturer) warranty period for all equipment provided starting upon receipt of delivery to VA.

6. Material Safety Data Sheet (MSDS)

Contractor shall provide three (3) copies of each Material Safety Data Sheet for every product, chemical, etc. used on this project. MSDS sheets shall be provided for any material on the same day those materials arrive on VA property. At no time shall the contractor have, or permit subcontractors to have, materials on station without MSDS sheets. All instructions for use shall be followed. Products will not be used until MSDS's are submitted to the COR.

The contractor shall maintain a current, green in color, loose-leaf notebook on the job site at all times, which is readily available for viewing by the COR or VA Safety Officer.

7. Delivery Coordination Contractor shall coordinate deliveries in advance with the COR and Facility Warehouse. Delivery will occur on an agreed day and time in advance with COR once a ship date is established. Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday through Friday excluding Federal Holidays. After-hours and Saturday delivery available. The COR or Biomed Representative shall be the only VA entity signing for freight received on this requirement. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure the coordinate shipment with COR, may result in failure to deliver on site and cause re-scheduling of delivery/freight.

Contractor shall provide a trained Service Technician on-site (For 15 or more Exam/Procedure Chairs). Contractor shall install and perform all recommended functional checks per the manufacturer. Serial numbers with room assignments will be provided to facility management personnel. All equipment will be wiped down and ready to use. The contractor will complete a final walk-through inspection of equipment with COR or Biomed for final acceptance.

8. Additional Charges

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation.

9. Packaging Waste management

Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available.

10. Estimates

Vendors will submit one quotation for the purchase of exam tables and coordinating stools and match the requirements outlined in this RFP. In the quotes, vendors will indicate whether their solution has MET, NOT MET or MET WITH QUALIFICATIONS for each line item in this document (MET WITH QUALIFICATIONS will require a detailed listing of non-compliance). In addition, vendors will complete the Instructions to Offertory’s (ITO) and respond in detail to each question. Vendors are required to respond to each item individually in both documents. Include the specification/question number and text in your response document to facilitate review.

The C&A requirements do not apply, and a Security Accreditation Package is not required

END OF DOCUMENT

1. Delivery Location:

VA CBOC 5119 W. Daybreak Pkwy South Jordan, UT 84009

SECURITY REQUIREMENTS

Security background checks are not required.

WARRANTY

The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery.

The warranties shall include all travel and shipping costs associated with any warranty repair.

(vi) Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at 5119 W. Daybreak Pkwy South Jordan, UT 84009.

(vii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors providing an “or equal” product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet or exceed are specified in the solicitation. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

i. Meet the salient physical, functional, or performance characteristic specified in this solicitation.

ii. Clearly identify the item by-

1. Brand name, if any and

2. Make or model number,

iii. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

iv. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(h) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(i) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(j) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(k) Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; and (II) Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II - Completion of “Attachment - VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)” The offeror shall complete the “Attachment - VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)” and submit as part of the quote

Volume III – Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

(viii) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Completion of “Attachment - VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)” Factor 3. Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of “Attachment - VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)”: The Government will evaluate the responses an offeror makes to Attachment - VAAR Clause 852.219-78 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION)” for completeness. If an offeror fails to complete Attachment - VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION) ” their quote will be determined ineligible for award.

Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price.

(End of Addendum to 52.212-2)

(ix) 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xi) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference.

FAR 52.203-6
Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402)
FAR 52.204-10
Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)
FAR 52.209-6
Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note)
FAR 52.219-6
Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644)
FAR 52.219-8
Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3))
FAR 52.219-28
Post Award Small Business Program Representation (NOV 2020) (15 U.S.C 632(a)(2))
FAR 52.222-3
Convict Labor (JUN 2003) (E.O. 11755)
FAR 52.222-19
Child Labor—Cooperation with Authorities and Remedies (JUL 2020) (E.O. 13126)
FAR 52.222-21
Prohibition of Segregated Facilities (APR 2015)
FAR 52.222-26
Equal Opportunity (SEP 2016) (E.O. 11246)
FAR 52.222-35
Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212)
FAR 52.222-36
Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)
FAR 52.222-37
Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)
FAR 52.222-40
Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496)
FAR 52.222-50
Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627)
FAR 52.223-18
Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)
FAR 52.225-3
Buy American--Free Trade Agreements--Israeli Trade Act (JUL 2020)
FAR 52.225-13
Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)
FAR 52.232-33
Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332)

(xii) Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

VAAR 852.203-70
Commercial Advertising (MAY 2018)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.219-10
VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC 2009)
VAAR 852.233-70
Protest Content/Alternative Dispute Resolution (OCT 2018)
VAAR 852.233-71
Alternate Protest Procedure (OCT 2018)
VAAR 852.246-71
Rejected Goods (OCT 2018)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

FAR 52.204-7
System for Award Management (OCT 2018)
FAR 52.204-16
Commercial and Government Entity Code Reporting (AUG 2020)
FAR 52.211-6
Brand Name or Equal (AUG 1999)
FAR 52.214-21
Descriptive Literature (APR 2002)
FAR 52.229-11
Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020)

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

FAR 52.203-17
Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)
FAR 52.204-13
System for Award Management Maintenance (OCT 2018)
FAR 52.204-18
Commercial and Government Entity Code Maintenance (AUG 2020)
FAR 52.232-40
Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

The following VAAR clauses are to be incorporated by reference:

VAAR 852.212-71
Gray Market Items (APR 2020)

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to Kenneth Finchum by 08:00am EST, MARCH 18, 2026.

(xv) Name and email of the individual to contact for information regarding the solicitation:

Kenneth Finchum kenneth.finchum@va.gov

VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [ ] In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.

(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fillin—check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:

(i) [] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).

(ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer.

[ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).

[ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

(iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [Contracting Officer fill-in or removal (see 13 CFR 121.1205). This requirement must be included for a single end item. However, if SBA has issued an applicable waiver of the nonmanufacturer rule for the end item, this requirement must be removed in the final solicitation or contract.] or [Contracting officer tailor clause to remove one or other block under subparagraph (iii).] [ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns. [Contracting Officer fill-in or removal. See 13 CFR 121.406(d) for multiple end items. If SBA has issued an applicable nonmanufacturer rule waiver, this requirement must be removed in the final solicitation or contract.]

(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(4) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________

Description of Requirements for the items to be acquired (salient characteristics);

· Examination Chair Barrier-Free – Base Only

· 650 Patient weight capacity

· Barrier-free low chair height

· Patient Transfer Position: low flat back position at 15.5” for safety

· Meets US Access Board recommendations for accessibility with 15.5” uncompressed low seat height

· Height: Uncompressed 15.5” low/37” high & Compressed 14.6” low

· Length with footrest extended: 76”

· Pelvic tilt 5 1/5”

· Powered movement (base & back)

· Hand & foot controls

· Lockout hand & foot controls

· Integrated scale

· Recessed rollers

· Heated drawer: 92-112 degrees F at 115 VAC & 70 degrees F Ambient

· Electrical receptacles

· Paper roll holder

· 115 VAC; 50/60 Hz; 12 Amp

· Exam Table Kit for 28” Uph

· Single LED

· Flex arm design

· 54.5” flex arm length

· Controls mounted on the light head

· Focal spot adjustment

· 4,250 K to 4,750 K color temperature

· Adjustable spot size diameter: 4” to 12”

· Light head size 2” diameter

· 110-240 VAC, 0.05-0.10 AMP, 50/60 Hz

· UL 60601-1

*= Required Field
Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

File details come from the government source that posted it. Updated .