36C25926Q0275.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Noaa Lanotte Noaa.Lanotte@va.gov 303-712-5794

PLACE OF PERFORMANCE

Eastern Colorado Health Care System

Rocky Mountain Regional Medical Center

1700 North Wheeling Street

Aurora Colorado

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Request for Quote (RFQ) #: 36C25926Q0275 Specialty Bed and Mattress Rental

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

** Quotes are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, February 24, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (10MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0275. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 1, 2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 532490 with a small business size standard of $40 Million. This solicitation is unrestricted.

(v) List of Line Items;

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Base Year: Estimated Period of Performance: March 2, 2026 – March 1, 2027

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Base Year: Estimated Period of Performance: March 2, 2026 – March 1, 2027

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Base Year: Estimated Period of Performance: March 2, 2026 – March 1, 2027

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 1: Estimated Period of Performance: March 2, 2027 – March 1, 2028

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 1: Estimated Period of Performance: March 2, 2027 – March 1, 2028

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 1: Estimated Period of Performance: March 2, 2027 – March 1, 2028

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 2: Estimated Period of Performance: March 2, 2028 – March 1, 2029

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 2: Estimated Period of Performance: March 2, 2028 – March 1, 2029

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 2: Estimated Period of Performance: March 2, 2028 – March 1, 2029

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 3: Estimated Period of Performance: March 2, 2029 – March 1, 2030

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 3: Estimated Period of Performance: March 2, 2029 – March 1, 2030

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 3: Estimated Period of Performance: March 2, 2029 – March 1, 2030

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 4: Estimated Period of Performance: March 2, 2030 – March 1, 2031

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 4: Estimated Period of Performance: March 2, 2030 – March 1, 2031

Estimated annual amounts. This line item specifies a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed.

Option Year 4: Estimated Period of Performance: March 2, 2030 – March 1, 2031

(vi) Description of Requirements for the items to be acquired: See attached Performance Work Statement.

(vii) RFO 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(b) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(c) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(d) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(e) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(f) System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

(g) Submission of quote shall include the following volumes: (I) - Technical Capability; (II) Past Performance; (III) Price; and (IV) - Completion of “Attachment – FAR 52.225-6 Trade Agreements Certificate”

Volume I - Technical Capability Offeror must demonstrate the ability to meet the requirements of the Performance Work Statement. Offeror must demonstrate specialty beds and mattresses that meet the requirements of the Performance Work Statement.

The offeror shall submit specifications, cut sheets, or brochures confirming the rental item, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II – Past Performance Offerors shall provide a maximum of two (2) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not providing CPARS evaluation past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent past performance is defined as not more than five years from the RFQ release date of this solicitation.

Volume III – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above.

Volume IV - Completion of “Attachment – FAR 52.225-6 Trade Agreements Certificate” The offeror shall complete the “Attachment – FAR 52.225-6 Trade Agreements Certificate” and submit as part of the quote.

(End of Addendum to RFO 52.212-1)

(viii) RFO 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to RFO FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical Capability Factor 2. Past Performance Factor 3. Price

(c) Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor 1. Technical Capability:

The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Past Performance: The Offeror shall be evaluated on performance of past contracts and how well the identified performance relates to the work being procured under the Performance Work Statement for this procurement.

Factor 3. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

(d) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line-item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Addendum to RFO 52.212-2)

(ix) RFO 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

1. Provisions to include as prescribed:

Table 12-2 — Provisions to include as prescribed.

Required Clauses:

RFO 52.212-4 Terms and Conditions Table 12-3 — Clauses to include as prescribed.

(xi) Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days of the expiration date of the current contract period.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 45 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years.

852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items

(xii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiii) Date and Time offers are due to Noaa.Lanotte@va.gov by 10:00am MT, February 24, 2026.

(xiv) Name and email of the individual to contact for information regarding the solicitation:

Noaa Lanotte Noaa.Lanotte@va.gov

See attached document: Performance Work Statement - Specialty Bed and Mattress Rental.

See attached document: Attachment - FAR 52.225-6 Trade Agreements Certificate.

Combined Synopsis/Solicitation Notice