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Combined Synopsis/Solicitation Notice
| SUBJECT* |
| 36C25926Q0216| Armored Car Service |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0216 |
| RESPONSE DATE/TIME/ZONE |
| 02-20-2026 14:00 MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 5 DAYS AFTER THE RESPONSE DATE |
| PRODUCT SERVICE CODE* |
| R602 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contract Specialist Eric Adusei eric.adusei@va.gov 303-712-5782
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
VA Eastern Colorado Health Care System (RMR)
1700 N. Wheeling Street
Aurora CO
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation Armored Car Service for RMR. Department of Veterans Affairs VA Eastern Colorado Health Care System (RMR) Located at 1700 N. Wheeling Street. Aurora, CO 80045. Due 02/20/2026 at 2:00pm MT.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
Page 1 of
Amendment to a Previous Combined Solicitation
Request for Quote (RFQ) #: 36C25926Q0216 Armored Car Service for VA Eastern Colorado Health Care System (ECHCS)
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 12:00pm MT, February 16th, 2026.
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
** Quotes are to be provided to eric.adusei@va.gov no later than 2:00pm MT, February 20th, 2026.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0216. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025.
(iv) The North American Industrial Classification System (NAICS) code for this procurement is 561613 Armored Car Services with a business size standard of $43 Million. This solicitation is for a small business set-aside, and quotes will be accepted from small businesses only.
(v) List of Line Items;
| Quantity |
| Unit of Measure |
| Unit Price ($) |
| Total Price ($) |
Armored Car Services
| 0002 |
| Fuel Surcharge Not to Exceed $2,000.00 Per Year |
| 12 |
| YR |
Armored Car Services
| 1002 |
| Fuel Surcharge Not to Exceed $2,000.00 Per Year |
| 12 |
| YR |
Armored Car Services
| 2002 |
| Fuel Surcharge Not to Exceed $2,000.00 Per Year |
| 12 |
| YR |
Armored Car Services
| 3002 |
| Fuel Surcharge Not to Exceed $2,000.00 Per Year |
| 12 |
| YR |
Armored Car Services
| 4002 |
| Fuel Surcharge Not to Exceed $2,000.00 Per Year |
| 12 |
| YR |
Grand Total ($)
(vi) Description of Requirements for the items/Services to be acquired: The requirement is for Armored Car Services, please reference attached SOW.
(vii) Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at the VA Eastern Colorado Health Care System (ECHCS), located at 1700 N. Wheeling Street, Aurora, CO 80045
(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL
(a) Any award made as a result of this solicitation will be made on an All or Nothing Basis.
(b) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
(c) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be Small Business Administration verified and visible in the SBA’s: https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.
(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.
(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.
(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
(g) Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Price; (III) Past Performance
Volume I - Technical capability or quality to meet the Government requirement.
The offer shall demonstrate understanding of the requirements of the Statement of Work (SOW) and produce a quote that will meet those requirements, to include all Labor, Supplies, Equipment for Transportation, Insurance, and the associated fuel usage requirements.
Offeror shall provide proof of insurance of the primary contractor with their quote.
Volume II – Price The offeror shall complete the pricing schedule provided in Section (v) above: Price Schedule. The offeror shall price the base and all option year line items. Do not change mandatory not to exceed line items.
Volume III- Past Performance The offeror shall provide up to two (2) examples of similar, relevant contracts or projects performed within the last three (3) years. For each project, provide a concise description of services, the contract number if it’s a federal contract, and a client point of contact (name, phone, email) for reference checks.
(End of Addendum to 52.212-1)
(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition.
ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.
(b) The following factors shall be used to evaluate quotations:
Factor 1. Technical capability or quality offered to meet the Government requirement Factor 2. Price Factor 3. Past Performance
(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 12.203, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:
Factor 1. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
Factor 2. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price.
Factor 3. Past Performance: The Government will evaluate the offeror's record of past performance on similar projects within the last three years to determine the level of confidence in their ability to perform the requirement.
(End of Addendum to 52.212-2)
(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449, and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW FAR 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the FAR or VAAR.
(xi) The following FAR clauses incorporated by reference;
| Applicable (X) |
| Number |
| Title |
| Source |
| 52.203-6 with Alt I |
| Restrictions on Subcontractor Sales to the Government |
| Statute |
| 52.203-13 |
| Contractor Code of Business Ethics and Conduct |
| Statute |
| X |
| 52.203-17 |
| Contractor Employee Whistleblower Rights |
| Statute |
| 52.203-19 |
| Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements |
| Statute |
| 52.204-9 |
| Personal Identity Verification of Contractor Personnel |
| Other |
| X |
| 52.204-13 |
| System for Award Management—Maintenance |
| Statute |
| 52.204-91 |
| Contractor identification |
| Other |
| X |
| 52.209-6 |
| Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment |
| Statute |
| 52.209-9 |
| Updates of Publicly Available Information Regarding Responsibility Matters |
| Statute |
| X |
| 52.209-10 |
| Prohibition on Contracting with Inverted Domestic Corporations |
| Statute |
| X |
| 52.216-2 |
| Economic Price Adjustment-Standard Supplies |
| Statute |
| 52.219-4 |
| Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.216-2 |
| Statute |
| X |
| 52.219-6 |
| Notice of Total Small Business Set-Aside |
| Statute |
| 52.219-6 with Alt I |
| Notice of Total Small Business Set-Aside, with Alternate I |
| Statute |
| 52.219-8 |
| Utilization of Small Business Concerns |
| Statute |
| 52.219-9 |
| Small Business Subcontracting Plan |
| Statute |
| 52.219-9 with Alt I |
| Small Business Subcontracting Plan, with Alternate I |
| Statute |
| 52.219-9 with Alt II |
| Small Business Subcontracting Plan, with Alternate II |
| Statute |
| 52.219-9 with Alt III |
| Small Business Subcontracting Plan, with Alternate III |
| Statute |
| 52.219-9 with Alt IV |
| Small Business Subcontracting Plan, with Alternate IV |
| Statute |
| 52.219-14 |
| Limitations on Subcontracting |
| Statute |
| X |
| 52.219-16 |
| Liquidated Damages—Subcontracting Plan |
| Statute |
| 52.219-33 |
| Nonmanufacturer Rule |
| Statute |
| X |
| 52.222-3 |
| Convict Labor |
| EO |
| 52.222-19 |
| Child Labor—Cooperation with Authorities and Remedies |
| EO |
| 52.222-35 |
| Equal Opportunity for Veterans |
| Statute |
| 52.222-35 with Alt I |
| Equal Opportunity for Veterans, with Alternate I |
| Statute |
| X |
| 52.222-36 |
| Equal Opportunity for Workers with Disabilities |
| Statute |
| 52.222-36 with Alt I |
| Equal Opportunity for Workers with Disabilities, with Alternate I |
| Statute |
| X |
| 52.222-37 |
| Employment Reports on Veterans |
| Statute |
| X |
| 52.222-40 |
| Notification of Employee Rights Under the National Labor Relations Act |
| EO |
| X |
| 52.222-41 |
| Service Contract Labor Standards |
| Statute |
| X |
| 52.222-42 |
| Statement of Equivalent Rates for Federal Hires |
| Employee Class |
| Monetary Wage-Fringe Benefits |
Statute
| X |
| 52.222-43 |
| Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) |
| Statute |
| 52.222-44 |
| Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment |
| Statute |
| X |
| 52.222-50 |
| Combating Trafficking in Persons |
| Statute |
| 52.222-50 with Alt I |
| Combating Trafficking in Persons, with its Alternate I |
| Statute |
| 52.222-51 |
| Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements |
| Other |
| 52.222-53 |
| Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements |
| Other |
| 52.222-54 |
| Employment Eligibility Verification |
| EO |
| X |
| 52.222-62 |
| Paid Sick Leave Under Executive Order 13706 |
| EO |
| 52.223-9 |
| Estimate of Percentage of Recovered Material Content for EPA-Designated Items |
| Statute |
| 52.223-9 with Alt I |
| Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I |
| Statute |
| 52.223-11 |
| Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons |
| Statute |
| 52.223-12 |
| Maintenance |
| Statute |
| 52.223-20 |
| Aerosols |
| Statute |
| X |
| 52.223-23 |
| Sustainable Products and Services |
| Statute |
| 52.224-3 |
| Privacy Training |
| Statute |
| 52.224-3 with Alt I |
| Privacy Training, with Alternate I |
| Statute |
| 52.225-1 |
| Buy American-Supplies |
| Statute |
| 52.225-1 with Alt I |
| Buy American-Supplies, with Alternate I |
| Statute |
| 52.225-3 |
| Buy American-Free Trade Agreements-Israeli Trade Act |
| Statute |
| 52.225-3 with Alt II |
| Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II |
| Statute |
| 52.225-3 with Alt III |
| Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III |
| Statute |
| 52.225-3 with Alt IV |
| Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV |
| Statute |
| 52.225-5 |
| Trade Agreements |
| Statute |
| 52.225-19 |
| Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States |
| Other |
| 52.225-26 |
| Contractors Performing Private Security Functions Outside the United States |
| Statute |
| 52.226-4 |
| Notice of Disaster or Emergency Area Set-Aside |
| Statute |
| 52.226-5 |
| Restrictions on Subcontracting Outside Disaster or Emergency Area |
| Statute |
| X |
| 52.226-8 |
| Encouraging Contractor Policies to Ban Text Messaging While Driving |
| EO |
| 52.229-12 |
| Tax on Certain Foreign Procurements |
| Statute |
| X |
| 52.232-29 |
| Terms for Financing of Commercial Products and Commercial Services |
| Statute |
| 52.232-30 |
| Installment Payments of Commercial Products and Commercial Services |
| Statute |
| X |
| 52.232-33 |
| Payment by Electronic Funds Transfer—System for Award Management |
| Statute |
| 52.232-34 |
| Payment by Electronic Funds Transfer—Other than System for Award Management |
| Statute |
| 52.232-36 |
| Payment by Third Party |
| Statute |
| X |
| 52.232-40 |
| Providing Accelerated Payments to Small Business Subcontractors |
| Statute |
| 52.232-90 |
| 52.232-90, Fast Payment Procedure |
| Statute |
| X |
| 52.233-3 |
| Protest After Award |
| Statute |
| X |
| 52.233-4 |
| Applicable Law for Breach of Contract Claim |
| Statute |
| X |
| 52.240-91 |
| Security Prohibitions and Exclusions |
| Statute |
| 52.240-91 with Alt I |
| Security Prohibitions and Exclusions, with Alternate I |
| Statute |
| 52.240-92 |
| Security Requirements |
| Other |
| 52.240-92 with Alt II |
| Security Requirements with Alternate II |
| Other |
| 52.240-93 |
| Basic Safeguarding of Covered Contractor Information Systems |
| X |
| 52.244-6 |
| Subcontracts for Commercial Products and Commercial Services |
| Statute |
| 52.247-64 |
| Preference for Privately Owned U.S.-Flag Commercial Vessels |
| Statute |
| 52.247-64 with Alt I |
| Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I |
| Statute |
| 52.247-64 with Alt II |
| Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II |
| Statute |
(xii) Additional contract requirements or terms and conditions:
852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)
| VAAR 852.203-70 |
| Commercial Advertising (MAY 2018) |
| VAAR 852.232-72 |
| Electronic Submission of Payment Requests (NOV 2018) |
| VAAR 852.233-70 |
| Protest Content/Alternative Dispute Resolution (OCT 2018) |
| VAAR 852.233-71 |
| Alternate Protest Procedure (OCT 2018) |
| VAAR 852.246-71 |
| Rejected Goods (OCT 2018) |
852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.
https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar The following FAR provisions are to be incorporated by reference:
| Applicable (X) |
| Number |
| Title |
| Source |
| 52.203-11 |
| Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions |
| Statute |
| X |
| 52.203-18 |
| Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation |
| Statute |
| X |
| 52.204-7 |
| System for Award Management—Registration |
| Statute |
| 52.204-7 with Alt I |
| System for Award Management—Registration, with Alternate I |
| Statute |
| 52.204-90 |
| Offeror Identification |
| Statute |
| 52.207-6 |
| Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) |
| Statute |
| 52.209-12 |
| Certification Regarding Tax Matters |
| Statute |
| 52.219-2 |
| Equal Low Bids |
| Statute |
| 52.222-18 |
| Certification Regarding Knowledge of Child Labor for Listed End Products |
| E.O. |
| 52.222-48 |
| Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification |
| Other |
| 52.222-52 |
| Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification |
| Other |
| 52.222-56 |
| Certification Regarding Trafficking in Persons Compliance Plan |
| Statute |
| 52.223-4 |
| Recovered Material Certification |
| Statute |
| 52.225-2 |
| Buy American Certificate |
| Statute |
| 52.225-4 |
| Buy American-Free Trade Agreements-Israeli Trade Act Certificate |
| Statute |
| 52.225-6 |
| Trade Agreements-Certificate |
| Statute |
| 52.225-20 |
| Prohibition on Conducting Restricted Business Operations in Sudan-Certification |
| Statute |
| 52.225-25 |
| Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications |
| Statute |
| 52.226-3 |
| Disaster or Emergency Area Representation |
| Statute |
| X |
| 52.229-11 |
| Tax on Certain Foreign Procurements—Notice and Representation |
| Statute |
| 52.240-90 |
| Security Prohibitions and Exclusions Representations and Certifications |
| Statute |
The following VAAR clauses are to be incorporated by reference:
| VAAR 852.212-71 |
| Gray Market Items (APR 2020) |
(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.
(xiv) Date and Time offers are due to eric.adusei@va.gov by 2:00pm MT, February 20th, 2026.
(xv) Name and email of the individual to contact for information regarding the solicitation:
Eric Adusei Eric.adusei@va.gov
Statement of Work (SOW) Armored Car Service Part I: General Information A. Introduction The Department of Veteran Affairs, Rocky Mountain Regional VA Medical Center (RMR), requires Armored Car Service for the Agent Cashiers Office. Location of the Agent Cashiers Office is the following: 1700 N Wheeling St, Aurora, CO 80045, “Agent Cashiers Office”, Building E-1Room 305A. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.
B. Background This is a Medical Facility that provide both Inpatient and Outpatient Services to Veterans and Visitors that may require Cash Transactions such as the following: copays, deposits of patient funds that are hospitalized for safe keeping until they are able to leave the hospital, voluntary services and clergy donations from church services. The Agent Cashiers Office is the Section within Fiscal that handles all the cash and electronic transactions for Rocky Mountain VA Regional Medical Center (RMR). The Agent Cashiers Office then distributes said cash or funds back to the intended fund control points for Medical Center use.
C. Scope and Purpose Contractor shall provide all necessary Supervision, Labor, Supplies, Equipment, Transportation, Insurance, and the associated fuel usage requirements in providing Armored Car Courier Services to the RMR. The services must comply with EPA fuel regulations, safety protocols, and operational guidelines.
Part II: Work Requirements A. Technical Requirements:
1. Contractor shall provide all necessary Supervision, Labor, Supplies, Equipment, Transportation and Services for the Agent Cashiers Office within RMR, Building E-1Room 305A.
2. Contractor shall use the South Entrance and call for a Police escort before arrival (720-857-5800). The South Entrance will be designated for pickup and delivery to avoid undue exposure to patients, employees, and visitors.
3. Contractor shall pick up bank deposits up to 5 bags, Monday and Thursday of every week at the Agent Cashiers Office at RMR 1700 N Wheeling St, Aurora, CO 80045, Agent Cashiers Office, Building E-1Room 305A, between 8:00 and 10:00am. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.
4. Contractor shall deliver cash from the appropriate institution twice weekly, Mondays and Thursdays, between 8:00 and 10:00am. Pick up of cash from Agent’s Cashiers Office and deliver of cash to the appropriate institution must take place on the same business day of the pick-up. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.
5. In the event the day designated for the performance of services shall fall on a Federal Holiday, Bank Holiday, and/or event of some irregularity, performance shall be made on the previous business day, unless directed otherwise.
6. The contractor is responsible for the safekeeping of the shipment that shall commence when the contractor has received the shipment, a receipt has been issued and shall terminate when delivery is completed.
7. Contractor shall sign VA shipment log upon receipt of locked deposit bag.
8. Contractor shall maintain a record of all deliveries and pickups in an accountability register. A separate logbook shall be maintained for currency delivery and an authorized VA signature obtained upon delivery.
9. Contractor shall be liable for the loss of shipments delivered into its possession should the contractor fail to deliver shipments to the consignee(s) in the same condition as when delivered to and receipted for by the contractor. A receipt by the consignee(s) shall be conclusive evidence that shipment was received securely sealed and that the package(s) was free from any cuts, holes, or other defect(s) was free from any cuts, holes, or other defects which could permit a loss of the contents.
10. Contractor shall provide liability insurance. The maximum liability shall not exceed two hundred thousand dollars ($200,000.00) per trip and vehicle insurance in the same amount. Liability shall commence when deposits have been received into the contractor’s possession and shall terminate when same have been delivered to the consignee. Proof of insurance shall be submitted with the submission of your quote.
11. Contractor shall provide certification from its insurance company indicating proof of proper coverage on all risk insurance against theft and/or loss of goods, materials, cash, checks, and other securities totaling up to two hundred thousand dollars S200,000.00) entrusted by the RMR.
12. Contractor shall provide a list within five calendar days after award of personnel authorized to perform these services. Contractor shall provide written notice when authority is revoked. This list shall contain:
a. Complete printed name.
b. Agent’s handwritten signature
c. Identification badge with ID number
13. Contractor personnel shall wear Contractor’s identification badge with name, signature, and badge number clearly visible. Badged personnel shall be on the list of authorized agents to provide service.
B. Performance Monitoring:
The Point of Contact (POC) will monitor contractor performance as follows:
1. Verifying pick-up and delivery on time.
i. Should the Contractor miss pick up or drop off, an email needs to be made to the Contracting Officer and POC with an explanation of why Contractor did not show up. Contracting Officer & POC must be supplied with a current phone number and point of contact for Contractor and their services. Should point of contact for the Contractor and Services change the Contracting Officer & POC must be notified.
2. Verifying receipts to cash amounts pick up and/or delivered.
3. Adherence to notifications requirements and condition of cash received.
C. Deliverables
1. Contractor shall provide a quote with specific cost breakdowns for each year of service.
2. Contractor shall provide certificate of insurance at time of quote.
3. Contractor shall provide through explanation of understanding of the requirements of this statement of work at time of quote.
4. Contractor shall provide authorized personnel listing within five calendar days of award.
Part III: Payment Terms:
1. The quote will specify the cost for services, including any fuel related costs (fueling, fuel quality).
2. Payments will be made monthly.
3. Preference quote should be a Firm Fixed priced quote with fuel usage inclusive.
4. Where fuel costs will be invoiced separately where applicable based on usage, detailed fuel reports shall be provided by the contractor to the POC.
5. Resulting contract will include a separate not to exceed line item for the fuel/fuel surcharge using fixed-price with economic price adjustment to account for fuel fluctuations in accordance with FAR 52.216-2.
Part IV: Supporting Information A. Security The C&A requirements do not apply, and a Security Accreditation Package is not required. Contractor shall provide a list of personnel within five calendar days of award for authorized personnel that will perform these services. Contractor shall provide written notice when authority is revoked. The list shall contain:
1. Complete printed name.
2. Agent’s handwritten signature
3. Identification badge with ID Number
B. Place of Performance 1700 N Wheeling St, Aurora, CO 80045. Agent Cashiers Office within RMR, Building E-1Room 305A. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.
C. Period of Performance:
Base Year: February 15th, 2026 – February 14th, 2027 Option Year 1: February 15th, 2027 - February 14th, 2028 Option Year 2: February 15th, 2028 - February 14th, 2029 Option Year 3: February 15th, 2029 – February 14th, 2030 Option Year 4: February 15th, 2030 - February 14th, 2031
D. Qualifications of Key Personnel:
Contractor employees shall have a valid drivers license and shall have a valid firearm permit/license.
E. Hours of Work:
Hours of work are Monday through Friday, between the hours of between 8:00 and 10:00am excluding federal holidays (listed below), or as otherwise arranged with the Contracting Officer Representative. In the event the day designated for the performance of services shall fall on a Federal Holiday, Bank Holiday, and/or event of some irregularity, performance shall be made on the previous business day, unless directed otherwise.
Federal Holidays:
1. New Year's Day - January 1
2. Martin Luther King Jr. Day - Third Monday in January
3. Presidents' Day (Washington's Birthday) - Third Monday in February
4. Memorial Day - Last Monday in May
5. Juneteenth National Independence Day - June 19
6. Independence Day - July 4
7. Labor Day - First Monday in September
8. Columbus Day - Second Monday in October
9. Veterans Day - November 11
10. Thanksgiving Day - Fourth Thursday in November
11. Christmas Day - December 25 See attached document: Wage Determination 2015-5419.
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
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