36C25926Q0186.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting specialist Eric Adusei (CS) Eric.Adusei@va.gov 303-712-5782

PLACE OF PERFORMANCE

1700 North Wheeling Street

Aurora CO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description: Armored Car Service This is a REQUEST FOR INFORMATION/SOURCES SOUGHT ANNOUNCEMENT ONLY in support of the Rocky Mountain Regional VA Healthcare System located at 1700 North Wheeling Street. Aurora, CO 80045. Due 01/14/2026 at 12:00. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors interested and capable of/to provide a quote.

Interested Vendors, please advise of 1) business size, and 2) point of contact information. To be considered as a small business for this scope the size standard for NAICS Code 561613 Armored Car Services is 43 million.

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

All offerors who provide goods or services to the United States Federal Government must have an active registration in the System for Award Management (SAM) at www.sam.gov.

Information is to be submitted by electronic delivery to eric.adusei@va.gov with the subject line “SOURCES SOUGHT” and shall be received no later than 12:00 AM Mountain standard time (EST) on Friday, January 14, 2025. After reviewing the responses to this announcement, the Government may proceed with the acquisition, and a subsequent solicitation may be published.

SEE BELOW SOW FOR REQUITEMENTS SOW:

Statement of Work (SOW) Armored Car Service Part I: General Information A. Introduction The Department of Veteran Affairs, Rocky Mountain Regional VA Medical Center (RMR), requires Armored Car Service for the Agent Cashiers Office. Location of the Agent Cashiers Office is the following: 1700 N Wheeling St, Aurora, CO 80045, “Agent Cashiers Office”, Building E-1Room 305A. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.

B. Background This is a Medical Facility that provide both Inpatient and Outpatient Services to Veterans and Visitors that may require Cash Transactions such as the following: copays, deposits of patient funds that are hospitalized for safe keeping until they are able to leave the hospital, voluntary services and clergy donations from church services. The Agent Cashiers Office is the Section within Fiscal that handles all the cash and electronic transactions for Rocky Mountain VA Regional Medical Center (RMR). The Agent Cashiers Office then distributes said cash or funds back to the intended fund control points for Medical Center use

C. Scope and Purpose Contractor shall provide all necessary Supervision, Labor, Supplies, Equipment, Transportation, Insurance, and the associated fuel usage requirements in providing Armored Car Courier Services to the RMR. The services must comply with EPA fuel regulations, safety protocols, and operational guidelines.

Part II: Work Requirements A. Technical Requirements:

1. Contractor shall provide all necessary Supervision, Labor, Supplies, Equipment, Transportation and Services for the Agent Cashiers Office within RMR, Building E-1Room 305A.

2. Contractor shall use the South Entrance and call for a Police escort before arrival (720-857-5800). The South Entrance will be designated for pickup and delivery to avoid undue exposure to patients, employees, and visitors.

3. Contractor shall pick up bank deposits up to 5 bags, Monday and Thursday of every week at the Agent Cashiers Office at RMR 1700 N Wheeling St, Aurora, CO 80045, Agent Cashiers Office, Building E-1Room 305A, between 8:00 and 10:00am. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.

4. Contractor shall deliver cash from the appropriate institution twice weekly, Mondays and Thursdays, between 8:00 and 10:00am. Pick up cash from Agent Cashiers Office and delivery to the appropriate institution must take place on the same business day of the pick-up. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.

5. In the event the day designated for the performance of services shall fall on a Federal Holiday, Bank Holiday, and/or event of some irregularity, performance shall be made on the previous business day, unless directed otherwise.

6. The contractor is responsible for the safekeeping of the shipment that shall commence when the contractor has received the shipment, a receipt has been issued and shall terminate when delivery is completed.

7. Contractor shall sign VA shipment log upon receipt of locked deposit bag.

8. Contractor shall maintain a record of all deliveries and pickups in an accountability register. A separate logbook shall be maintained for currency delivery and an authorized VA signature obtained upon delivery.

9. Contractor shall be liable for the loss of shipments delivered into its possession should the contractor fail to deliver shipments to the consignee(s) in the same condition as when delivered to and receipted for by the contractor. A receipt by the consignee(s) shall be conclusive evidence that shipment was received securely sealed and that the package(s) was free from any cuts, holes, or other defect(s) which could permit a loss of the contents.

10. Contractor shall provide liability insurance. The maximum liability shall not exceed two hundred thousand dollars ($200,000.00) per trip and vehicle insurance in the same amount. Liability shall commence when deposits have been received into the contractor’s possession and shall terminate when same have been delivered to the consignee. Proof of insurance shall be required prior to commencement of services.

11. Contractor shall provide certification from its insurance company indicating proof of proper coverage by bond on all risk insurance against theft and/or loss of goods, materials, cash, checks, and other securities totaling up to two hundred thousand dollars S200,000.00) entrusted by the RMR.

12. Contractor shall provide a list within five calendar days of award of personnel authorized to perform these services. Contractor shall provide written notice when authority is revoked. This list shall contain:

a. Complete printed name.

b. Agent’s handwritten signature

c. Identification badge with ID number

13. Contractor personnel shall wear Contractor’s identification badge with name, signature, and badge number clearly visible. Badged personnel shall be on the list of authorized agents to provide service.

B. Performance Monitoring:

The Point of Contact (POC) will monitor contractor performance as follows:

1. Verifying pick-up and delivery on time.

i. Should the Contractor miss pick up or drop off, an email needs to be made to the Contracting Officer and POC with an explanation of why Contractor did not show up. Contracting Officer & POC must be supplied with a current phone number and point of contact for Contractor and their services. Should point of contact for the Contractor and Services change the Contracting Officer & POC must be notified.

2. Verifying receipts to cash amounts pick up and/or delivered.

3. Adherence to notifications requirements and condition of cash received.

C. Deliverables

1. Contractor shall provide a quote with specific cost breakdowns for each year of service.

2. Contractor shall provide bond coverage and certificate of insurance.

3. Contractor shall provide authorized personnel listing within five calendar days of award.

Part III: Payment Terms:

1. The quote will specify the cost of services, including any fuel related costs (fueling, fuel quality).

2. Payments will be made monthly.

3. Preference quote should be a Firm Fixed priced quote with fuel usage inclusive.

4. If fuel costs are required to be invoiced separately where applicable based on usage, detailed fuel reports shall be provided by the contractor to the POC.

Part IV: Supporting Information A. Security The C&A requirements do not apply, and a Security Accreditation Package is not required. Contractor shall provide a list of personnel within five calendar days of award for authorized personnel that will perform these services. Contractor shall provide written notice when authority is revoked. The list shall contain:

1. Complete printed name.

2. Agent’s handwritten signature

3. Identification badge with ID Number

B. Place of Performance 1700 N Wheeling St, Aurora, CO 80045. Agent Cashiers Office within RMR, Building E-1Room 305A. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.

C. Period of Performance:

Base Year: February 15th, 2026 – February 14th, 2027 Option Year 1: February 15th, 2027 - February 14th, 2028 Option Year 2: February 15th, 2028 - February 14th, 2029 Option Year 3: February 15th, 2029 – February 14th, 2030 Option Year 4: February 15th, 2030 - February 14th, 2031

D. Qualifications of Key Personnel:

Contractor employees shall have a valid drivers license and shall have a valid firearm permit/license.

E. Hours of Work:

Hours of work are Monday through Friday, between the hours of between 8:00 and 10:00am excluding federal holidays (listed below), or as otherwise arranged with the Contracting Officer Representative. In the event the day designated for the performance of services shall fall on a Federal Holiday, Bank Holiday, and/or event of some irregularity, performance shall be made on the previous business day, unless directed otherwise.

Federal Holidays:

1. New Year's Day - January 1

2. Martin Luther King Jr. Day - Third Monday in January

3. Presidents' Day (Washington's Birthday) - Third Monday in February

4. Memorial Day - Last Monday in May

5. Juneteenth National Independence Day - June 19

6. Independence Day - July 4

7. Labor Day - First Monday in September

8. Columbus Day - Second Monday in October

9. Veterans Day - November 11

10. Thanksgiving Day - Fourth Thursday in November

11. Christmas Day - December 25

Sources Sought Notice