36C25926Q0175.docx

36C25926Q0175

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25926Q0175 04-24-2026 Mitchael Purdom 918-577-4435 04-29-2026 10:00

CDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X 562112 $47 Million N/A X Department of Veterans Affairs Jack C. Montgomery Department 1011 Honor Heights Drive Muskogee Ok 74401 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Hazardous Waste Removal Services All offers must be submitted to mitchael.purdom@va.gov *Faxes will not be accepted Period of performance:

Base Year - 05-01-2026 to 04-30-2027 Option Year 1 - 05-01-2027 to 04-30-2028 Option Year 2 - 05-01-2028 to 04-30-2029 Option Year 3 - 05-01-2029 to 04-30-2030 Option Year 4 - 05-01-2030 to 04-30-2031 See CONTINUATION Page X X X X Mitchael Purdom

VA-VHA-RPOW-2023-0060

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Name/Title:

Email:

Address:

Phone:

SAM

Cage Code:

TAX ID:

b. GOVERNMENT:

Contracting Officer Mitchael Purdom – mitchael.purdom@va.gov Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

FSC e-Invoice Contact Information: (877) 353-9791 FSC e-Invoice email: vafsccshd@va.gov All Invoices from the contractor shall be submitted electronically IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. For any questions about the e-invoicing program, please contact the following:

Tungsten Network Client Services Phone: 1-877-489-6135 Link: https://www.tungsten-network.com/customer-campaigns/veteransaffairs/ VA Financial Service Center (FSC) Phone: 1-877-353-9791 For Invoice status tracking, the contractor should use the FSC Customer Engagement Portal, link: https://www.cep.fsc.va.gov/

B.2 STATEMENT OF WORK

1. Purpose:

0. The Eastern Oklahoma Health Care System has a requirement to properly dispose of hazardous per the requirements of the United States Environmental Protection Agency (EPA) and Oklahoma Department of Environmental Quality (OKDEQ).

1. Objectives

1. To provide all waste collection, packaging materials, packaging of waste, transportation of waste, disposal of waste, training of on-station personnel, and the creation and submittal of all required documentation for the disposal of hazardous, non-hazardous, and universal waste that meet the minimum requirements of The EPA’s Resource and Conservation Act (RCRA) waste definitions, State, County, and City laws, ordinances, and regulations and section 5.0 Mandatory Tasks and Deliverables.

1. Scope

2. The Contractor shall provide all labor, materials, tools, equipment, analysis, travel, training, transportation, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of hazardous, non-hazardous, and neutralized DEA controlled substances.

2. One year service contract, to be manifested and billed by weights. This contract has a minimum annual weight of waste from the three facilities of 1.2 tons and a maximum weight of 4.8 tons.

2. The Contractor, and Subcontractor if applicable, shall provide and maintain all licenses and permits to conduct waste removal to final disposal.

2. The Contractor shall be required to provide initial hazardous waste orientation training to the EOKHCS personnel, based on the Contractor’s processes. The Contractor shall possess the necessary technical expertise and resources required by this solicitation to be considered for contract award.

2. The Contractor shall provide cleanup and disposal materials and support for spills/releases of hazardous wastes, and universal wastes that happen on station. Not to include any remediation waste.

2. The Contracting Officer (CO) will designate a Contractors Officers Representative (COR) to act for him/her in furnishing technical guidance and advice to generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the COR’s authority. A copy of the designation shall be furnished to the Contractor.

2. The COR for each facility’s healthcare system will arrange for routine (non-emergency) waste pickup based upon rate of generation. However, out-of-cycle pickups may be required for episodic events.

2. Work shall be performed during normal business hours of 7:30 AM and 4:30 PM local time, Monday through Friday, excluding Federal Holidays. The facility COR or Point of Contact (POC) shall be available during normal business hours for the approval of manifests and other required documentation, unless unusual circumstances require services during an unscheduled time period.

2. The Government reserves the right to change generator size at any facility for the duration of this contract. Currently all facilities are Very Small Quantity Generators, in Subpart P.

1. Definitions

3. Very Small Quantity Generator (VSQG)– generates less than 100kg of non-acute hazardous waste in a month and less than 1 kg of acutely hazardous waste (P-listed) in a month. There are no storage timetables or on-site amount restrictions to VSQGs. Pharmaceutical rules of 40 CFR part 266 Subpart P, (Subpart P) are optional.

3. Small Quantity Generator (SQG) – generates more than 100kg but less than 1000kg of non-acute hazardous waste and less than 1 kg of acutely hazardous waste (P-listed) in a month. SQG’s can only store 1 kg of acute hazardous waste on site at any given time but can store up to 6000kg overall of hazardous waste at one time. May store both types of hazardous waste for 180 days (or 270 if waste travels over 200miles). Pharmaceutical rules of Subpart P are mandatory.

3. Large Quantity Generator (LQG) – generates more than 1000kg of non-acute hazardous waste and/or over 1kg of acute hazardous (P-listed) waste a month. All waste must be removed within 90 days of moving to the central accumulation area. Pharmaceutical rules of Subpart P are mandatory.

3. Characteristic Hazardous Waste –

3. Ignitable - Wastes that are hazardous due to the ignitability characteristic include liquids with flash points below 60 °C, non-liquids that cause fire through specific conditions, ignitable compressed gases, and oxidizers.

3. Oxidizer is a characteristic of ignitable. It is a substance such as a chlorate, permanganate, inorganic peroxide, or a nitrate, that yields oxygen readily to stimulate the combustion of organic matter.

3. Corrosive - Wastes that are hazardous due to the corrosivity characteristic include aqueous wastes with a pH of less than or equal to 2, a pH greater than or equal to 12.5 or based on the liquids ability to corrode steel.

3. Reactive - Wastes that are hazardous due to the reactivity characteristic may be unstable under normal conditions, may react with water, may give off toxic gases and may be capable of detonation or explosion under normal conditions or when heated.

3. Aerosols can be a characteristic of reactivity if it is capable of detonation or explosive reaction when subjected to a strong initiating source or if heated under confinement.

3. Toxic - Wastes that are hazardous due to the toxicity characteristic are harmful when ingested or absorbed. Toxic wastes present a concern as they may be able to leach from waste and pollute groundwater.

3. Listed Hazardous waste - A waste is determined to be a hazardous waste if it is specifically listed on one of four lists (the F, K, P and U lists) found in title 40 of the Code of Federal Regulations (CFR) in Part 261 and meets either the process based or sole active ingredient requirements.

4. Subpart P removes these listed characteristics for pharmaceuticals. Locations may still have unused commercial U-listed chemicals outside of pharmaceuticals; acetone, methanol, phenol, xylenes. There will be no P-listed waste outside of Subpart P.

4. The VA does not have any K-listed. There are processed based F-listed wastes that may include spent non-halogenated solvents.

3. Hazardous Waste Pharmaceuticals – Pharmaceuticals under Subpart P that are characteristic or listed and are not eligible for reverse distribution, are over the counter, prescription, or supplements.

3. Non-hazardous Pharmaceuticals- pharmaceuticals that are not characteristic or listed as described above.

6. Bulk Chemo – classified under the National Institute of Occupational Safety and Health (NIOSH) Table 1 as a hazardous drug or antineoplastic but is not a RCRA hazardous waste pharmaceuticals.

6. DEA Controlled Substances - A “hazardous waste controlled substance” is a waste pharmaceutical that is both a RCRA hazardous waste and a DEA controlled substance. Under Subpart P, EPA has exempted hazardous waste pharmaceuticals that are also DEA controlled substances as hazardous waste if they are sent for combustion. Substances under this contract will be pre-wasted into neutralizing media.

3. Aerosol Can. Means a non-refillable receptacle containing a gas compressed, liquefied, or dissolved under pressure, the sole purpose of which is to expel a liquid, paste, or powder and fitted with a self-closing release device allowing the contents to be ejected by the gas.

3. Dual – specific to this contract, this indicates a hazardous waste that is also a regulated medical waste due to blood or other potentially infectious material (OPIM). Typically, clinical lab generated diagnostic tests with hazardous reagents and blood.

3. Non-hazardous waste – items that do not meet the characteristic or listed waste definitions but may also do not meet drain disposal or landfill requirements. This may include non-hazardous pharmaceuticals.

1. Mandatory Tasks and Deliverables Table Jack C Montgomery

Ernest Childers

James Mountain Inhofe (separate PO)

1. Specific Requirement and Deliverables

5. Licenses and Permits: The Contractor will, without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, trailers, containers, vehicles, and other resources required for proper removal of hazardous and non-hazardous chemical waste in accordance with all applicable Federal, State, Municipal, and local regulations (e.g. OSHA, DEA, EPA, DEQ, 49 CFR (DOT). If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA may terminate the contract effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment. VA will not incur additional costs if work is halted for good cause.

0. Current waste transporter permit(s).

0. List of all transfer stations, treatment, storage and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number, EPA identification number and other contact information shall be provided. The VA reserves the right to inspect each of these facilities before approving its use or at any time prior to, during or after contract period.

0. Copy of valid Operator permit(s)

0. All contractor technicians/chemists that will work on VA premises will be expected to have received at least the minimum training required by law as specified state requirements and in 29 CFR 1910.120, 40 CFR Part 263 and 49 CFR 172 and site-specific training by existing personnel and or project manager prior to working at site. Technicians/chemists must be fully trained how to label and properly store hazardous waste for the state they are working in.

0. Provide the contractor’s experience in hazardous waste packaging, transport, and disposal. Provide details of contracts of similar nature and similar size, particularly in regard to hospitals and universities. Provide a copy of waste minimization audits that the contractor has successfully conducted, and examples of waste minimization opportunities realized.

0. Provide a copy of US EPA identification number(s) and certificate for each business entity operated by or that will have wastes shipped to, that the contractor that will use to provide service regarding any aspect of the VA waste disposal program (i.e. storage, transfer, and/or incinerator sites).

0. Provide a copy of certificate of registration with the State or EPA as a hazardous waste hauler for each business entity owned or operated by the contractor that will provide hazardous waste transportation services for any aspect of VA waste disposal program.

0. Provide a list of any violations and/or citations that the contractor has received for non-compliance with any hazardous waste laws, permit requirements, and/or OSHA requirements for the past three years from the date of submission for each site that may handle or manage VA waste. Contractor shall include information on all related business entities including associated firms that are owned by the contractor or owned by a common parent company that will be involved in any portion of the processing of VA waste disposal program. If no discharge or violations have occurred, contractor must provide a statement that certifies no discharges or violations have occurred.

0. Provide the following information regarding the hazardous waste fleet owned and operated by the contractor:

· Basic description of transportation services offered and capabilities.

· Fleet description of number, types, and ages of vehicles.

· Description of service and maintenance programs.

· Types of materials licensed to haul.

· Latest DOT or MCS rating (include a copy of the last inspection).

· The DOT/CHP compliance record.

· Description of driver qualifications including training programs, and experience.

· Provide evidence that background checks have been performed on all employees that will perform any duties under this contract.

· The usage of any alternative fueled vehicles and or use of alternative fuels.

· Prohibition of idling procedures.

5. Provide written Standard Operating Procedures (SOPs) for the collection, handling, accumulation, sampling, lab testing, characterization, packing and shipping of hazardous, universal and non-hazardous wastes.

5. Contractor shall provide the CO a valid certificate of all appropriate insurance coverages.

1. Type of Contract Indefinite Delivery Indefinite Quantity at a Firm-Fixed Price Contract

1. Place of Performance

0. Jack C Montgomery VA Medical Center, 1011 Honor Heights Dr. Muskogee, OK 74401. To be serviced quarterly.

0. Ernst Childers VA Outpatient Clinic, 8921 South Mingo Road, Tulsa, OK 74133. To be serviced annually.

0. James Mountain Inhofe VA Medical Center, 440 South Houston Avenue, Tulsa, OK 74127. To be serviced semiannually starting in September 2026.

1. Period of Performance The period of performance shall be one (1) base year and four (4) option years.

There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed holidays by the government during this contract period shall also be observed.

Under current definitions, five (5) holidays are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six (6) holidays are set by a day of the week and month:

1. Sampling, Testing and Analysis:

9. The Contractor shall utilize the facility’s hazardous waste characterization data to develop the disposal profile for each waste stream. The Contractor shall include the waste stream disposal method on each profile and provide the facility with an approved signed copy. The Contractor shall conduct an annual waste profile review with each facility to assure accuracy and completeness of documentation for each waste stream.

9. The Contractor shall obtain permission from the COR prior to conducting chemical analysis to be charged against the contract. The VA reserves the right to handle a particular waste stream outside of the scope of this contract if it can be recycled, disposed, or treated locally, or if the price of disposal is significantly less than provided by the offeror.

9. Work must be performed in accordance with all applicable, Federal, State, Local and all governing regulations.

1. Waste Management, Removal, Disposal Invoicing:

10. The Contractor shall be required to provide removal services listed in Section 5. Per the waste types listed in Attachment A. Additional wastes not listed may be added to this contract at the discretion of EOKHCS. Since some waste streams may technically be shipped under multiple contract line items in the pricing sheet, the VA reserves the right to choose the most advantageous line item based on cost or disposal method.

10. The Contractor shall be responsible for the collection of hazardous and non-hazardous waste from EOKHCS. The wastes shall be segregated by hazard class or chemical compatibility and labeled appropriately.

10. The Contractor shall consolidate all wastes in the manner most cost effective and beneficial to the Government. The Contractor shall have the capability to supply waste collection containers of various sizes, mounting hardware, labels, foot pedal stands and labor to install if necessary.

10. The Contractor shall properly containerize all lab-packs and assume all safety measures (example: PPE) to prevent harm or injury to VA patients, visitors, employees, Contractor employees and the environment (example: storm drain covers). The VAMC GEMS Program Managers, VA Safety Officer/Specialists, Industrial Hygienists, and VA Police have the authority under this contract to present a verbal “stop work order” pertaining to job activity they reasonably believe represents an imminent hazard to life, property, or the environment. This verbal order must be followed up by a written stop work order issued by the Contracting Officer as soon as feasible after the imminently hazardous situation has been stabilized or abated.

10. Should waste be released during the performance of services under this contract, through no fault of the VA facilities, the Contractor shall be responsible for all costs associated with the satisfactory remediation of the incident. This shall include the cost of all labor and materials as well as any actual damages incurred to the facility and harm caused to patients, visitors, and staff of the medical center. The remediation efforts must be performed to the satisfaction of the appropriate regulatory authorities, the facility GEMS Program Manager or designee and the CO.

10. The Government requires services on a recurring basis.

5. Based on the frequencies listed in Attachment A, the Contractor shall present a schedule to the CORs within 30 days of award. If the agreed upon schedule cannot be met at any time, the Contractor shall provide the following in writing to the COR; the reason for the delay and the anticipated date when the shipment will be made. This notification must be made within 24 hours of identifying the conditions causing the delay. Should the delay in pick up result in a notice of violation from the State the contractor shall be responsible for any fines levied due to the delay. The Contractor shall have a large enough fleet to meet the frequency needs of Attachment A and have access to, or own enough treatment, storage, and disposal facilities (TSDF’s) to ensure waste is removed timely.

10. There shall be no penalty or increased costs of service rates should a medical center or CBOC require more or less than the estimated pickups or disposal volume outlined in the schedule of costs. In the event an out-of-cycle pick up is requested, the Contractor shall schedule shipment of material within seven (7) calendar days of receipt of a written/verbal request from the COR and make pickup within 30 calendar days after receipt of the written/verbal request. If shipment cannot be scheduled or executed on the agreed upon date, the Contractor shall provide the following in writing to the COR; the reason for the delay and the anticipated date when the shipment will be made. This notification must be made within 24 hours of identifying the conditions causing the delay. Should the delay in pick up result in a notice of violation from the State, the Contractor shall be responsible for paying the cost of the violation.

10. The Contractor shall provide all manifests, waste profiles, land disposal restrictions, certificates of destruction and recycling, and documentation that apply to the removal and disposal of hazardous, universal, and non-hazardous waste conducted by its workforces and/or its Subcontractors in compliance with all current Federal, State, and local regulations, policies, and procedures. Upon request the Contractor shall provide an electronic copy of the manifest within forty-eight (48) hours prior to the onsite services. All documentation completed by the Contractor shall be properly executed and neatly hand- written or typed to ensure the legibility of all copies. Locations will submit an inventory a minimum of 7 business days prior to pick up shipment and ask the Contractor to provide a cost estimate and how each waste stream will be packaged for transport. Certificates of disposal shall include the disposal method for each waste stream. Contractor shall use a calibrated scale to accurately record the weight of each waste container on all shipping documents.

10. Prior to the removal and transport of hazardous, and non-hazardous waste generated by the VA, the Contractor shall obtain approval and signature for each manifest from the COR or designee verifying that the Contractor has accepted the waste from the VA and that the waste was properly shipped for treatment or disposal. The Generator copy, Generator State Copy and Destination State Copy of the executed manifest will be provided to the facility GEMS Program Manager or designee before the removal of any waste from the facility. A signed copy of each manifest certifying receipt of the waste covered by the manifest must be provided to the facility within thirty (30) calendar days of initial transport.

10. All hazardous and non-hazardous materials generated by the station must be disposed of by the Contractor in accordance with current Federal, State, and local guidelines governing regulated hazardous and non-hazardous wastes.

10. The Contractor shall dispose of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government. Chemicals will be disposed of in the following preferred priority:

10. Recycling of chemicals for future use.

10. Fuel blending or energy recovery.

10. Incineration at a Part B permitted incineration.

10. Treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) using neutralization, stabilization or landfill in a manner that renders it no longer a hazardous waste as defined in 40 CFR Part-268/Subpart-D.

10. The long-term internment (burial) in a secure landfill site approved for such by the appropriate state or federal agency.

10. Acceptance of the hazardous waste at a properly permitted treatment, storage, or disposal site does not constitute disposal and/or completion of the contract. The Contractor shall obtain and provide to the facility GEMS Program Manager or designee all necessary documentation to prove that the timely end disposal of all items has been accomplished including certificates of recycling and final disposal certificates within 375 calendar days of the shipment date.

10. Shipments outside of this country are prohibited under this contract unless prior approval is received in writing from the COR.

10. The facility GEMS Program Manager or designee will perform waste characterization for all waste streams and share this information to aid the Contractor in developing a waste disposal profile. Waste amounts identified in the SOW are only estimates.

10. Training:

11. The Contractor shall provide, as necessary, initial training on the Contractors hazardous waste process within sixty (60) calendar days of the request for that training.

11. Training shall include a review of the contractors Standard Operating Procedures (SOPs) that will be followed while conducting normal hazardous waste management activities. The Contractor shall describe:

· Site safety and contingency procedures (e.g., spill management).

· Operational procedures and site management structure.

· Supplies and equipment practices.

· Material sampling and analysis procedures.

· Hazard assessment and categorization procedures.

· Material collection, handling, accumulation, packing and labeling procedures.

· Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and paperwork is properly completed.

· Procedures for gaining waste acceptance into a transfer/disposal facility.

· Contractor and project management procedures.

· Written green purchasing program and provide environmentally preferable options for supplies and materials as defined in CLIN 0004.

· Security program for onsite operations.

· Training can either be virtual or face-to-face.

1. Waste Minimization

11. To comply with the Pollution Prevention Act §13101(b) and VA Directive 0057 VA Environmental Management Program, the VA must establish a ways to reduce or eliminate the amount of any hazardous substance, pollutant or contaminant entering any waste stream or otherwise released into the environment (including fugitive emissions) prior to recycling, treatment or disposal. To assist, the Contractor shall routinely evaluate industry disposal options that provide less environmental impact (e.g., waste to energy, recycling). The Contractor shall evaluate the VA’s removed waste streams annually for opportunities for waste management efficiency and minimization and provide each VA Healthcare System with a written report identifying which waste streams were reviewed and any opportunities for consideration. This report shall also include any purchases of containers that meet affirmative procurement standards.

11. Duration of Contract:

1. The Contractor shall provide all manifests, land bans, certificates of destruction and recycling, and documentation that apply to the removal and disposal of hazardous, universal, and non-hazardous waste conducted by its workforces and/or its subcontractors in compliance with all current Federal, State, and local regulations, policies, and procedures and in accordance with the performance requirement standards and timelines established in this SOW.

1. The Contractor shall provide a quarterly report to the COR within ten(10) calendar days of the end of the fiscal quarter that identifies types and weights of wastes shipped from the WCHCS. The report shall provide a breakdown of the costs of services and the specific services provided tracked for the previous months.

1. Recordkeeping/Reporting:

12. Contractor shall have a centralized waste tracking system that can be used via the internet and that can export all hazardous waste data to the VA via a Microsoft Excel spreadsheet, or other manner approved by the COR(s). The centralized tracking system will include a database for all waste characterizations and waste analytics, universal bill of lading for universal wastes, methods of final (end) disposal, certificates of disposal, and invoice copies.

12. All manifests, waste analytics, waste generation data, shipping information and other data required for the proper execution of this contract shall be maintained by the Contractor in an electronic database format that is exportable through Microsoft Excel or other manner approved by the COR. This system should enable tracking of generator status, generate monthly, quarterly, or annual reports, and enable tracking of compliance dates.

The Contractor shall furnish all lab pack and overpack containers, packing material for lab packs, labels, and any routine field supplies to package waste for transport at no additional cost to the government. The Contractor shall give preference for the following materials used at VA sites:

EPA designated items listed in EPA procurement guidelines at 40 CFR part 247 USDA designated items listed in procurement guidelines 7 CFR part 3201, Subpart B EPA designated items on EPA’s Comprehensive Procurement Guidelines Labor Costs will include level D PPE and nitrile gloves.

The Contractor shall furnish bulk waste storage containers. Contractor shall provide a list of containers meeting affirmative procurement standards and pricing with their proposal. Containers shall be replaced one for one when picked up.

GOVERNMENT FURNISHED PROPERTY AND SERVICES:

The VA will not provide any equipment, fuel, personnel, or facilities to the Contractor for the execution of this contract. Should an emergency arise, only the necessary basic lifesaving and life support measures will be provided during the emergency.

The VA will furnish electricity and water at existing outlets for use as may be required for the work to be performed under the contract.

14.0 Performance Requirements Summary:

Sampling, Testing and Analysis

Waste Management, Removal and Disposal

Notice of violations from State associated with accumulation time limits

Validated facility complaints

Notice of violations from State associated with accumulation time limits

External audits/ inspections of SAAs and records

100% of signed designated facility copies returned within 45 calendar days Direct observation and 100% inspection

100% of Certificates of Disposal/Recycling provided to generator within 390 calendar days Direct observation and 100% inspection

100% compliance for final reports and related documents Direct observation and 100% inspection

100% compliance for final reports and related documents Direct observation and 100% inspection

Attachment A: Waste Disposal Material List by Estimated Annual Quantity in pounds

Jack C Montgomery VAMC

Ernest Childers

Attachment A: Waste Disposal Material List by Estimated Annual Quantity in pounds

Jack C Montgomery VAMC

Ernest Childers

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Jack C Montgomery: Hazardous waste packaging labor and supplies; sampling, analysis, and waste manifest documentation generation for the hazardous waste facility per Attachment A.

Contract Period: Base POP Begin: 05-01-2026 POP End: 04-30-2027

Jack C Montgomery:Transportation cost from generator site to disposal facility for the hazardous waste facility per Attachment A.

Jack C Montgomery:Disposal cost for the facility hazardous waste per the hazardous waste manifest.

Ernest Childers: Hazardous waste packaging labor and supplies; sampling, analysis, and waste manifest documentation generation for the hazardous waste facility per Attachment A.

Ernest Childers: Transportation cost from generator site to disposal facility for the hazardous waste facility per Attachment A.

Ernest Childers: Disposal cost for the facility hazardous waste per the hazardous waste manifest.

James Mountain Inhofe: Hazardous waste packaging labor and supplies; sampling, analysis, and waste manifest documentation generation for the hazardous waste facility per Attachment A.

James Mountain Inhofe:Transportation cost from generator site to disposal facility for the hazardous waste facility per Attachment A.

James Mountain Inhofe:Disposal cost for the facility hazardous waste per the hazardous waste manifest.

36C25926Q0175

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT).