36C25926Q0170.docx

36C25926Q0170

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25926Q0170 01-16-2026 Jeff Eller 918-577-3282 01-30-2026 10:00

CST

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 X X 238290 $22 Million N/A X Department of Veterans Affairs Jack C Montgomery VA Medical Center

EOVAHCS

1011 Honor Heights Dr Muskogee

OK

74401 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin

TX

78714-9971 See CONTINUATION Page Elevator Preventive Maintenance and Service for the Jack C. Montgomery VA Medical Center Please email responses to jeffery.eller@va.gov by date and time in block 8.

The Offeror in block 17a certifies that:

1. it is an SDVOSB concern, eligible under VAAR subpart 8 Subpart 819-7003

2. it remains small for the size standard set for this procurement in block 10 of SF1449 Evaluation of Solicitation:

1. Price

2. Technical Capability

3. Past Performance Please see FAR 52.212-2 section of the Solicitation for technical capability requirements.

For consideration please sign Limitations of Subcontracting affirmation on page 32 and return with RFQ.

See CONTINUATION Page X X Jeffery Eller

VA-VHA-RPOW-2024-0110

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 CONTRACTOR PAYMENT REQUESTS

Contractor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Access the web site for more invoicing instructions: https://www.fsc.va.gov/einvoice.asp

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov Payment requests may be impacted if contractor fails to maintain SAM registration, has legally changed its business name or "doing business as" name (whichever is shown on the contract), or has transferred the assets used in performing the contract. Refer to FAR clause 52.204-13.

**Vendor must remain "Active" in SAMs for entire contract term**

B.3 PERFORMANCE WORK STATEMENT (PWS)

Performance Work Statement (August 1, 2025) Elevator Maintenance and Service VA Medical Center Muskogee OK 74401

The contractor shall provide elevator maintenance services, preventative maintenance (PM), repair, and breakdown services for all elevators and dumbwaiters located at the Muskogee VAMC, in accordance with the terms and conditions stated in this Performance Work Statement (PWS).

The required Elevator Maintenance Services include, but are not limited to, full elevator maintenance service in accordance with the ASME Safety Code requirements, the manufacturer's recommendations, the Elevator Field Employees' Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance services are defined as all services, repairs, inspections, and testing necessary to maintain all elevators, dumbwaiters, appurtenances, and accessories in a fully operational mode always (except for prescheduled downtime) including all labor, parts, and materials, to include shipping.

Location of Performance:

Jack C Montgomery VAMC 1011 Honor Heights Dr Muskogee OK 74401

List of Elevators:

L-5861 - (P1 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 6 stops L-5862 - (P2 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 6 stops L-13124 - (P6 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 5 stops L-13130 - (S2 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 6 stops L-13131 - (S3 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 6 stops L-13132 - (S4 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 7 stops L-13133 - (S5 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 7 stops L-13134 - (S6 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 7 stops L-7709 - (P7 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 4 stops L-13127- (P8 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 4 stops L-13125 - (P5 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: Dover Number of stops: 2 stops L-13128 - (P22 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: Dover Number of stops: 3 stops L-13129 - (P24 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: Schumacher Number of stops: 4 stops L-1924 - (DW1 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: American Crescent

1. Required by the Contractor:

a. Minimum Level of Work: The Contractor shall take all steps and measures that a prudent building owner would take to maximize the life expectancy of the elevator plant. The work provided must preserve each elevator in unimpaired condition and above the point where deterioration begins.

b. On-Site Requirement: The Contractor is not required to provide an on-site elevator mechanic for specified duty hours. However, the Contractor shall provide qualified elevator mechanics, work crews, and supervisory personnel in such numbers and times as may be required to fully meet the contract requirements.

c. Working Hours: All scheduled contract work shall be accomplished during “Normal Working Hours" from 8:00 a.m. to 4:30 p.m., Monday through Friday, except Federal holidays. Work outside normal working hours will be at Contractor's discretion and must be preapproved by the contracting officer’s representative (COR). Notice will be provided to the COR when on-site to perform maintenance, to allow VA personnel to accompany Contractor. The Contractor shall respond to service calls seven (7) days per week, twenty-four

(24) hours per day, as part of the monthly contract price.

d. Contractor Conduct: All persons furnished by the Contractor, including subcontractors, are the sole responsibility of the Contractor. The Contractor shall be responsible for their compliance with all laws, rules, and regulations.

e. SAMs Registration: Contractor shall remain “Active” within the SAM.Gov site during the entire duration of the contract. If company is not Active in SAM.gov the VA will have no means of providing payment to contractor.

2. Routine Calls: The Contracting Officer (CO) or Contracting Officer’s Representative (COR) will notify the contractor of repairs to be made from the inspection report or service call. The contractor shall report to the work location, survey the repair, and provide the COR an estimated time to repair. The contractor shall commence repair work after notification from the COR and/or the CO. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer. The contractor shall prepare and submit a written report within five business days after the routine repairs are completed. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs. Any damage to the elevators and related equipment caused by government personnel/equipment thru misuse/negligence will be estimated separately and repair work will not be accomplished until notified by the CO or COR either by a Modification to the current contract, the Award of a new Purchase Order/Contract, or by a Government Purchase Card.

3. Emergency Calls: The contractor shall respond to emergency repair calls within one hour after notification during normal business hours and within two hours after notification at times other than normal business hours. The contractor shall prepare and submit a written report within five business days after the emergency repair. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs. For purposes of this specification, an emergency situation is any condition that requires immediate action to protect life, eliminate serious injury hazards to personnel, resolve personnel entrapment, prevent loss, or damage to government property, or restore essential services (final discretion of an emergency condition will be made by the COR).

IMPORTANT NOTE:

Listed below are the suggested O.E.M maintenance protocol for proper safe operation of the elevators and dumbwaiter. The VENDOR shall not limit their PMs to these protocols. If any of the listed protocols are not appropriate for the age/life cycle from the vendor expertise in this field of service, for either equipment, the VENDOR shall make the proper adjustment to the PM protocols to ensure safe and proper operation of the equipment.

A. ELEVATORS PM

1. MONTHLY

A. Machine Room – Controllers

a. Check Controller function and clean

b. Check contacts, main contactors, and switches

c. Check settings and operation of overloads

d. Check timers

e. Tighten connections, clean fuses, and holders

f. Governors B. Car – Door Operator

a. Check/clean/lubricate brake, operation of checks, check keys, set screws and contacts C. Car – Door

a. Check/clean/adjust photocell, infrared sensor and cable

b. Check safety edge and retraction

c. Check door gibs and fastenings

d. Hangers for all doors and car doors or gates D. Car-Interior

a. Check alarm bell, emergency switch, emergency communications, and fire service operation (car and lobby)

b. Replace indicator lights as needed E. Car and Counterweight – Miscellaneous

a. Check car steadying devices

b. Check all car safety devices including safety switches inductor, leveling devices, selector tape, switches, and hitches F. Hoist way

a. Check landing station indicators (visual and acoustic) G. Miscellaneous

a. Check operation of signal and dispatching system

b. Clean up excess lubricant and repair all leaks

c. Brush, clean, and remove rubbish from tops of cars, bottom of platforms, elevator pits and pit equipment; and all supporting structures and equipment

d. Certify all life safety critical components are in reliable condition

e. Tension frames and shelves in pit

2. Quarterly A. Machine Room – Selector

a. Check tape or cable, clean and apply light film of oil B. Machine Room – Machine

a. Check micro gear case bearing for wear and end play

b. Check gear backlash, thrust end play and bearing wear

c. Check brake plungers

d. Sheave Bearings

e. Machine Bearings

f. Machine stuffing box packing – repack

g. Motor operated brake bearing packing – repack

h. Gear Case lubricant level, where applicable

i. Guide lubricant level, where applicable

j. Hydraulic elevator hydraulic fluid level C. Machine Room Motor

a. Clean all commutators, renew, or reseat brushes if necessary D. Car – Door Operator

a. Check door contact

b. Check/lubricate retiring cam device, chains, and fastener E. Car and Counterweight – Miscellaneous

a. Check adjustment of car and Counterweight shoes and roller guides

b. Guide shoe rollers and gibs – renew as needed to ensure smooth, stable, satisfactory operations F. Hoist way

a. Check all ropes for fastening, wear, and lubrication

b. Check/adjust/lubricate ejector mechanisms (cart lift) G. Miscellaneous

a. Check main line fuses for heating

b. Clean and test hoist way fire alarm smoke detectors in conjunction with facility fire alarm testing

3. Semi-Annual A. Machine Room – Controllers

a. Check all condensers, resistance tubes and grids

b. Clean with blower, check alignment of switches and lubricate hinge pins B. Machine Room – Selector

a. Check hinges

b. Seal small leaks C. Car – Door Operator

a. Check shaft bearings, tapered pins, alignment, and operation of cams and rollers

b. Check/clean/lubricate chain, belt tension, limit box, contact follow up D. Car – Door

a. Check/clean/lubricate rollers, tracks, up thrust, and relating cable, and cable tension, if necessary

b. Check door speeds E. Car – Interior

a. Check contacts and switches in car operating panel, clean and lubricate F. Car and Counterweight – Miscellaneous

a. Lubricate/adjust guide shoe stems, check for gib wear

b. Lubricate car and Counterweight roller guide pivots G. Hoist way

a. Check all rope hitches, shackles, equalize rope tension

b. Check traveling cable for insulation, wear, hanging

c. Check junction box cable

d. Inspect/clean/lubricate hatch door locks

e. Check/clean/lubricate hatch door rollers, tracks, hangers, up thrusts, relating cables, sight guards, and closer

f. Check/lubricate hatch door motors, gear boxes, limit, and zone switches

g. Inspect hatch door gibs and fastenings

h. Hoisting ropes, where applicable – check condition and tension equalization; replace all ropes for system at once whenever necessary to ensure adequate safety factors H. Miscellaneous VENDOR will supply 2 techs to assist with semi-annual, annual, and 5-year test and inspection of the elevators.

4. Annual A. Machine Room – Controllers

a. Completely clean all fuses and holders B. Machine Room – Machine

a. Remove, clean, and lubricate brake cores on DC brakes, clean linings, if necessary, check wear, lubricate pins C. Machine Room – Motor

a. Clean armatures and motors with blowers or vacuum

b. Check armature and rotor clearances

c. Check motor connections D. Car – Door Operator

a. Inspect door motor commutator and brushes E. Car and CW – Miscellaneous

a. Check stiles for cracks, bends, rust, loose bolts

b. Check car steadying devices F. Hoist way

a. Check guide rails, brackets, and fishplates

b. Clean/lubricate guide rails, Counterweights, cams, and fastenings

c. Check limit and terminal stop switches (contacts, cam alignment);

lubricate pines and rollers

d. Overhead deflector (Car and counterweight) See that sheaves are tight on shafts, sound spokes, and rim with hammer for cracks G. Miscellaneous

a. Complete cleaning of entire installation, including all machine rooms floors, walls and equipment; hoist way walls and equipment; pits and pit equipment; and all supporting structures and equipment.

b. VENDOR will conduct an annual no-load test and every fifth year a full load test, full speed test of safety mechanisms, over speed governors, and car and counterweight buffers. If required, the governor will be recalibrated and sealed for proper tripping speed and elevator car balances will be checked. VENDOR will supply weights for the full load test at no cost to the government. The VA will coordinate with another company that will certify the test and inspection.

B. Dumbwaiters and Cart Lifts PM Inspect, clean, lubricate, adjust, and replace as necessary, and service as specified by O.E.M.

a. Control Equipment:

1. Push buttons, hoist way switches, controller components, and Interlock contacts do not require any regular attention as long as the equipment is functioning properly.

2. Depending on the environment, the inside of the control cabinet may need to be cleaned periodically.

b. Motor

1. Standard single speed motors 1hp to 3hp have shielded bearings and will not require lubrication.

2. Special purpose motors such as Vector or DC types may have grease fittings and will require periodic lubrication, see Motor supplement sheets for information.

c. Brake:

1. The amount of usage the dumbwaiter receives will determine how often adjustment will have to be made. Check periodically.

2. Brake discs or shoes should be replaced when wear adjustments have reached near the maximum.

d. Speed reducer:

1. See COR for service bulletin for lubrication instructions or your expertise in this area for the proper lubrication.

e. Cable Drum:

1. Drum does not require regular maintenance. Check periodically.

f. Traction Sheaves:

1. Inspect drive sheave every six months for excessive wear. Sheaves must be replaced if the undercut of the groove no longer exists.

2. Flange bearings and pillow block bearings are sealed and require no regular maintenance. Replace as needed.

g. Hoist Cable and Fittings:

1. Inspect cable at least twice a year. If cable(s) has broken strands, kinks, or bent portions replace the cable(s) immediately. Check and tighten, if necessary, rope clips.

h. Hoist way doors:

1. Chain deflecting sheaves have sealed bearings and require no lubrication.

2. Roller chain should be lightly lubricated every six months.

3. Interlock keeper should be checked on each maintenance call to verify that the keeper is securely fastened to door panel and is engaging the interlock properly.

i. Car Guide Shoes:

1. Shoes should be checked on each maintenance call for excessive wear. Worn guide shoes can affect the proper camming of hoist way switches and create potential problems.

C. Repair Services and Parts:

VENDOR shall perform all maintenance and repair service on station unless local environment prohibits on station repair. The VENDOR shall be responsible for handling, packing, shipping, and receiving, of all repair parts and equipment.

ELEVATOR EQUIPMENT

I. Repair Services: The VENDOR shall, per the ASME Safety Code requirements, the manufacturer’s recommendations, the Elevator Field Employees Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc., repair elevator and associated parts, so it will be restored to proper safe working order. The VENDOR shall provide repair services during Jack C. Montgomery VAMC normal working hours.

II. Parts: All parts will be O.E.M recommended parts. High mortality parts must be located such that delivery is guaranteed not later than overnight on this sire. The VENDOR shall seek parts first, if feasible, through GSA supply schedule.

Dumbwaiters I. Repairs Services: The VENDOR shall, repair the dumbwaiters and associated parts so it will be restored D. Software Updates:

The government will retain the option for repair services, depending on the criticality of the repair, pricing, and other factors considered, that would be in the best interest of the government, to solicit pricing for this type of repair service from other vendors that are in this market, if after concurrence from the COR (Contracting Officer Representative) with the approval from the CO (Contracting Officer) that the price for repair is believed to be unreasonable or not a fair market value.

E. Protection from Damage:

VENDOR shall provide all labor, materials, and equipment necessary for protection of their employees and VAHCS patients, personnel, and other occupancy of the medical center to include furnishings, materials, and equipment to protect the buildings from damage and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

F. Response Requests:

VENDOR shall only respond to requests for service from the delegated COR, the delegated alternate COR, and/or the CO (Contracting Officer) of the contract. The VENDOR responding to a call not requested by the COR, alt COR, and/or the CO, that provide services will result in NO PAYMENT by the Government.

G. Liability Insurance:

VENDOR must provide this VAHCS with written confirmation that VENDOR has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to this VAHCS.

H. Smoking Policy:

This VAHCS is a Smoke Free Facility. Smoking is prohibited throughout the facility.

Smoking is prohibited at or near all entrances as well.

I. Invoicing – Important Notice

a. The VENDOR shall list the required monthly services and any ancillary services (emergency call, repairs, etc.,) that were rendered for the given month in the following manner:

1. Monthly PM Services-total price

2. Monthly PM Services-Dumbwaiter-total price

3. Any Ancillary services rendered that month

1. List each service separately with equipment identification (with listed price)

4. Any invoice submitted with pricing not in accordance with or as per contract line items will be rejected.

5. Contractor must remain “Active” within the SAM.gov system during the entire time of the contract, or payment cannot be made, or invoices processed.

b. One-line invoices WILL NOT be accepted. If the invoices are not in the manner listed above, the invoices will be returned until they are properly outlined for review and acceptance.

J. Modifications-Important Notice All orders or modification outside the scope of contract performance requires express written or verbal approval by the Contracting Officer (CO). Any orders or modifications made that are NOT approved by a CO, prior to performance, will result in NO PAYMENT by the Government.

For repair work within overall scope of Elevator Maintenance and Service contract, that is not specifically covered under this contract, the VA will request the contractor to provide a quote related to those repairs. The VA reserves the right to either solicit those repairs separate from this contract or to complete a bilateral contract modification and allow the contractor to perform needed repairs. All quotes and subsequent repairs must be found fair and reasonable by the contracting officer.

B.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

36C25926Q0170

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QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

GOVERNMENT ROLES AND RESPONSIBILITIES

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (CO) - The CO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

b. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

INCENTIVE

The incentive for all tasks will be the exercising of option periods and past performance.

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Task

ID

Indicator

Standard

Cleaning, Lubrication, and Adjustment Services

manufacturer’s service manuals

100% Direct Observation and random inspection (auditing)

Hoist motor and generator brushes shall be checked for wear. Accumulated carbon dust shall be removed from commutators, brush rigs and windings at the same time.

As per the industry standard and PWS

Direct Observation and random inspection (auditing)

Cleaning Services

Guide rails, overhead sheaves and beams, counterweight frames, tops of cars, bottom of platforms and machine room floors shall be brushed clean at least every three months. All accumulated rubbish shall be removed from the pits at least once every three months.

As per the industry standard and PWS

95%

Inspection

Adjustment Services

manufacturer’s service manuals

100% Direct Observation and random inspection (auditing)

Furnish, install, repair parts

Furnish, install, or repair OEM parts As per the industry standard and PWS

Inspection

Record Maintenance

Maintain a complete, orderly and chronological file, including complete parts lists and copies of all reports as required by these specifications. A record of all call backs and repairs shall be kept by the Contractor indicating any difficulty experienced and the corrective measures taken to eliminate these difficulties.

As per the industry standard and PWS

Periodic sampling and inspection

Record Maintenance Performance

Written report upon completion of service As per the industry standard and PWS

Analysis of contractor's progress reports.

Elevators performance and uptime.

As per the industry standard and PWS

95%

Direct Observation

Performance Inspections/ Safety

and PWS

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METHODS OF QA SURVEILLANCE

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

PERIODIC INSPECTION. (Evaluates outcomes on a periodic basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)

USER SURVEY. (Combines elements of validated user complaints and random sampling. Random survey is conducted to solicit user satisfaction. May also generate inspections and sampling.)

VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the patient to identify deficiencies. Complaints are then investigated and validated.)

100% INSPECTION. (Evaluates all outcomes.)

PERIODIC SAMPLING. (Variation of random sampling. However, sample is only taken when a problem/deficiency is suspected. Sample results are applicable only for the specific work inspected. Since sample is not entirely random, it cannot be applied to total activity performance.)

RANDOM SAMPLING. (Designed to evaluate performance by randomly selecting and inspecting a sample of cases.)

Progress or status meetings.

Analysis of contractor's progress reports. (Evaluate cost, schedule, etc.)

RATINGS

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

PASS – Met the standard FAIL – Did not meet the standard

DOCUMENTING PERFORMANCE

ACCEPTABLE PERFORMANCE

The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.

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UNACCEPTABLE PERFORMANCE

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COTR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

FREQUENCY OF MEASUREMENT

Frequency of Measurement.

During contract performance, the COR will periodically analyze whether the negotiated frequency of surveillance is appropriate for the work being performed.

B.5 PRICE/COST SCHEDULE

ITEM INFORMATION

L-5861 - (P1 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: MCE Number of stops: 6 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 001

L-5862 - (P2 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 002

L-13124 - (P6 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 5 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 003

L-13130 - (S2 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 004

L-13131 - (S3 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 005

L-13132 - (S4 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 7 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 006

L-13133 - (S5 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 7 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 008

L-13134 - (S6 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 7 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 007

L-7709 - (P7 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 4 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 009

L-13127- (P8 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 4 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 010

L-13125 - (P5 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: Dover Number of stops: 2 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 011

L-13128 - (P22 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 3 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 012

L-13129 - (P24 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: Schumacher Number of stops: 4 stops Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 013

L-1924 - (DW1 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401 Manufacturer: American Crescent Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

LOCAL STOCK NUMBER: 014

L-5861 - (P1 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-5862 - (P2 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13124 - (P6 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 5 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13130 - (S2 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13131 - (S3 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13132 - (S4 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 7 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13133 - (S5 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 7 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13134 - (S6 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 7 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-7709 - (P7 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 4 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13127- (P8 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 4 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13125 - (P5 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 2 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13128 - (P22 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 3 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13129 - (P24 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 4 stops Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-1924 - (DW1 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401

Contract Period: Option 1 POP Begin: 03-01-2027 POP End: 02-29-2028 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-5861 - (P1 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-5862 - (P2 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13124 - (P6 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 5 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13130 - (S2 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13131 - (S3 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 6 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13132 - (S4 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 7 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13133 - (S5 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 7 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13134 - (S6 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 7 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-7709 - (P7 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 4 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13127- (P8 Traction) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 4 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13125 - (P5 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 2 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13128 - (P22 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 3 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J036 - Maintenance, Repair, and Rebuilding of Equipment - Special Industry Machinery

L-13129 - (P24 Hydraulic) 1101 Honor Heights Dr. Muskogee, OK 74401

Number of stops: 4 stops Contract Period: Option 2 POP Begin: 03-01-2028 POP…