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Statement of Work Eastern Colorado HealthCare System Rocky Mountain Regional VA Medical Center
Loading Dock Repair Service Loading Dock Repair
| SUBJECT* |
| 554 | S | FMS_Receiving Dock Gate Repair_One Time Repair Resubmission (VA-26-00022013) |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0135 |
| RESPONSE DATE/TIME/ZONE |
| 12-26-2025 4:00pm MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| PRODUCT SERVICE CODE* |
| J095 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contract Specialist Jeremy Ferrer jeremy.ferrer@va.gov 7209006397
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Eastern Colorado VA Healthcare System
Rocky Mountain Regional VAMC
1700 N. Wheeling St.
Aurora CO
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Request for Quote (RFQ) #: 36C25926Q0135 Receiving Dock Gate One Time Repair for Rocky Mountain Regional VA Medical Center Small Business Set-Aside
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
*The deadline for all questions is 12:00pm Dec 22, 2025.
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
**Quotes are to be provided to jeremy.ferrer@va.gov no later than 16:00pm MT, December 26, 2025.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0135. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025.
(iv) The North American Industrial Classification System (NAICS) code for this procurement is 561210 Janitorial Services with a business size standard of $47 Million. This solicitation is 100% set-aside for Small Businesses (SB’s).
(v) List of Line Items;
| Quantity |
| Unit of Measure |
| Unit Price ($) |
| Total Price |
| 0001 |
| Repair, Labor, Install |
| 1 |
| EA |
| 0002 |
| Parts: Bottom Bars, Rods, Tubes, Links |
| 1 |
| EA |
Grand Total ($)
(vi) Description of Requirements for the items/Services to be acquired: The requirement is for Receiving Dock Gate One Time Repair, please reference attached statement of work (SOW).
A Site-Visit is highly recommended and can be scheduled upon request.
(vii) Performance and acceptance are to be F.O.B Destination (RFO 52.247-34) at:
Rocky Mountain Regional VAMC 1700 N. Wheeling St.
Aurora, CO 80045
(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition
(a) Any award made as a result of this solicitation will be made on an All or Nothing Basis.
(b) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
(c) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.
(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.
(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.
(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
(g) ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL
Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Price; (III) Past Performance; and (IV) Completion of VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.
Volume I - Technical capability or quality to meet the Government requirement.
The offeror shall submit its quote demonstrating how it meets the requirements of the Statement of Work (SOW) and solicitation. The offeror shall submit specifications, cut sheets, or brochures confirming any “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.
Volume II – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.
Volume III – Past Performance Offerors shall provide a maximum of three (3) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not providing CPARS evaluation past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent past performance is defined as not more than five years from the RFQ release date of this solicitation.
(End of Addendum to 52.212-1)
(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition.
ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:
(a) The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.
(b) The following factors shall be used to evaluate quotations:
Factor I. Technical capability or quality offered to meet the Government requirement Factor II. Price Factor III. Past Performance
(c) Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:
Factor I. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.
Factor II. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the service offered to the Government requirement, as stated in Factor 1 shall not be selected regardless of price.
Factor III. Past Performance: The Government will evaluate on how well the offeror identified performance relates to the requirement procured under the SOW for this procurement to determine relevancy. How well the offeror performed on identified contracts shall be used to assess performance confidence.
If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered nonresponsive.
(End of Addendum to 52.212-2)
(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.
(xi) The following RFO clauses are incorporated by reference:
| Applicable (X) |
| Number |
| Title |
| Source |
| X |
| 52.203-6 with Alt I |
| Restrictions on Subcontractor Sales to the Government |
| Statute |
| X |
| 52.203-13 |
| Contractor Code of Business Ethics and Conduct |
| Statute |
| X |
| 52.203-17 |
| Contractor Employee Whistleblower Rights |
| Statute |
| X |
| 52.203-19 |
| Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements |
| Statute |
| X |
| 52.204-9 |
| Personal Identity Verification of Contractor Personnel |
| Other |
| X |
| 52.204-13 |
| System for Award Management—Maintenance |
| Statute |
| 52.204-91 |
| Contractor identification |
| Other |
| X |
| 52.209-6 |
| Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment |
| Statute |
| X |
| 52.209-9 |
| Updates of Publicly Available Information Regarding Responsibility Matters |
| Statute |
| X |
| 52.209-10 |
| Prohibition on Contracting with Inverted Domestic Corporations |
| Statute |
| 52.219-4 |
| Notice of Price Evaluation Preference for HUBZone Small Business Concerns |
| Statute |
| X |
| 52.219-6 |
| Notice of Total Small Business Set-Aside |
| Statute |
| 52.219-6 with Alt I |
| Notice of Total Small Business Set-Aside, with Alternate I |
| Statute |
| X |
| 52.219-8 |
| Utilization of Small Business Concerns |
| Statute |
| 52.219-9 |
| Small Business Subcontracting Plan |
| Statute |
| 52.219-9 with Alt I |
| Small Business Subcontracting Plan, with Alternate I |
| Statute |
| 52.219-9 with Alt II |
| Small Business Subcontracting Plan, with Alternate II |
| Statute |
| 52.219-9 with Alt III |
| Small Business Subcontracting Plan, with Alternate III |
| Statute |
| 52.219-9 with Alt IV |
| Small Business Subcontracting Plan, with Alternate IV |
| Statute |
| 52.219-14 |
| Limitations on Subcontracting |
| Statute |
| 52.219-16 |
| Liquidated Damages—Subcontracting Plan |
| Statute |
| 52.219-33 |
| Nonmanufacturer Rule |
| Statute |
| X |
| 52.222-3 |
| Convict Labor |
| EO |
| X |
| 52.222-19 |
| Child Labor—Cooperation with Authorities and Remedies |
| EO |
| X |
| 52.222-35 |
| Equal Opportunity for Veterans |
| Statute |
| 52.222-35 with Alt I |
| Equal Opportunity for Veterans, with Alternate I |
| Statute |
| X |
| 52.222-36 |
| Equal Opportunity for Workers with Disabilities |
| Statute |
| 52.222-36 with Alt I |
| Equal Opportunity for Workers with Disabilities, with Alternate I |
| Statute |
| X |
| 52.222-37 |
| Employment Reports on Veterans |
| Statute |
| X |
| 52.222-40 |
| Notification of Employee Rights Under the National Labor Relations Act |
| EO |
| X |
| 52.222-41 |
| Service Contract Labor Standards |
| Statute |
| X |
| 52.222-42 |
| Statement of Equivalent Rates for Federal Hires |
Employee Class Monetary Wage-Fringe Benefits 23370 25.24 Statute
| 52.222-43 |
| Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) |
| Statute |
| 52.222-44 |
| Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment |
| Statute |
| X |
| 52.222-50 |
| Combating Trafficking in Persons |
| Statute |
| 52.222-50 with Alt I |
| Combating Trafficking in Persons, with its Alternate I |
| Statute |
| 52.222-51 |
| Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements |
| Other |
| 52.222-53 |
| Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements |
| Other |
| X |
| 52.222-54 |
| Employment Eligibility Verification |
| EO |
| X |
| 52.222-62 |
| Paid Sick Leave Under Executive Order 13706 |
| EO |
| 52.223-9 |
| Estimate of Percentage of Recovered Material Content for EPA-Designated Items |
| Statute |
| 52.223-9 with Alt I |
| Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I |
| Statute |
| 52.223-11 |
| Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons |
| Statute |
| 52.223-12 |
| Maintenance |
| Statute |
| 52.223-20 |
| Aerosols |
| Statute |
| X |
| 52.223-23 |
| Sustainable Products and Services |
| Statute |
| 52.224-3 |
| Privacy Training |
| Statute |
| 52.224-3 with Alt I |
| Privacy Training, with Alternate I |
| Statute |
| 52.225-1 |
| Buy American-Supplies |
| Statute |
| 52.225-1 with Alt I |
| Buy American-Supplies, with Alternate I |
| Statute |
| 52.225-3 |
| Buy American-Free Trade Agreements-Israeli Trade Act |
| Statute |
| 52.225-3 with Alt II |
| Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II |
| Statute |
| 52.225-3 with Alt III |
| Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III |
| Statute |
| 52.225-3 with Alt IV |
| Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV |
| Statute |
| 52.225-5 |
| Trade Agreements |
| Statute |
| 52.225-19 |
| Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States |
| Other |
| 52.225-26 |
| Contractors Performing Private Security Functions Outside the United States |
| Statute |
| 52.226-4 |
| Notice of Disaster or Emergency Area Set-Aside |
| Statute |
| 52.226-5 |
| Restrictions on Subcontracting Outside Disaster or Emergency Area |
| Statute |
| 52.229-12 |
| Tax on Certain Foreign Procurements |
| Statute |
| 52.232-29 |
| Terms for Financing of Commercial Products and Commercial Services |
| Statute |
| 52.232-30 |
| Installment Payments of Commercial Products and Commercial Services |
| Statute |
| X |
| 52.232-33 |
| Payment by Electronic Funds Transfer—System for Award Management |
| Statute |
| 52.232-34 |
| Payment by Electronic Funds Transfer—Other than System for Award Management |
| Statute |
| 52.232-36 |
| Payment by Third Party |
| Statute |
| X |
| 52.232-40 |
| Providing Accelerated Payments to Small Business Subcontractors |
| Statute |
| 52.232-90 |
| Fast Payment Procedure |
| Statute |
| X |
| 52.233-3 |
| Protest After Award |
| Statute |
| X |
| 52.233-4 |
| Applicable Law for Breach of Contract Claim |
| Statute |
| X |
| 52.240-91 |
| Security Prohibitions and Exclusions |
| Statute |
| 52.240-91 with Alt I |
| Security Prohibitions and Exclusions, with Alternate I |
| Statute |
| 52.240-92 |
| Security Requirements |
| Other |
| 52.240-92 with Alt II |
| Security Requirements with Alternate II |
| Other |
| 52.240-93 |
| Basic Safeguarding of Covered Contractor Information Systems |
| 52.244-6 |
| Subcontracts for Commercial Products and Commercial Services |
| Statute |
| 52.247-64 |
| Preference for Privately Owned U.S.-Flag Commercial Vessels |
| Statute |
| 52.247-64 with Alt I |
| Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I |
| Statute |
| 52.247-64 with Alt II |
| Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II |
| Statute |
(xii) Additional contract requirements or terms and conditions:
852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:
VAAR Clauses are incorporated by reference as follows:
| VAAR 852.203-70 |
| Commercial Advertising (MAY 2018) |
| VAAR 852.219-73 |
| VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses. (JAN 2023) (DEVIATION) |
| VAAR 852.232-72 |
| Electronic Submission of Payment Requests (NOV 2018) |
| VAAR 852.246-71 |
| Rejected Goods (OCT 2018) |
| VAAR 852.222-71 |
| Compliance with Executive Order 13899. (DEVIATION) (APR 2025) |
| VAAR Provisions are incorporated as follows: |
| VAAR 852.233-70 |
| Protest Content/Alternative Dispute Resolution (OCT 2018) |
| VAAR 852.233-71 |
| Alternate Protest Procedure (OCT 2018) |
RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.
https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference:
| Applicable (X) |
| Number |
| Title |
| Source |
| X |
| 52.203-11 |
| Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions |
| Statute |
| X |
| 52.203-18 |
| Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation |
| Statute |
| X |
| 52.204-7 |
| System for Award Management—Registration |
| Statute |
| 52.204-7 with Alt I |
| System for Award Management—Registration, with Alternate I |
| Statute |
| 52.204-90 |
| Offeror Identification |
| Statute |
| 52.207-6 |
| Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) |
| Statute |
| 52.209-12 |
| Certification Regarding Tax Matters |
| Statute |
| 52.219-2 |
| Equal Low Bids |
| Statute |
| 52.222-18 |
| Certification Regarding Knowledge of Child Labor for Listed End Products |
| E.O. |
| 52.222-48 |
| Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification |
| Other |
| 52.222-52 |
| Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification |
| Other |
| 52.222-56 |
| Certification Regarding Trafficking in Persons Compliance Plan |
| Statute |
| 52.223-4 |
| Recovered Material Certification |
| Statute |
| 52.225-2 |
| Buy American Certificate |
| Statute |
| 52.225-4 |
| Buy American-Free Trade Agreements-Israeli Trade Act Certificate |
| Statute |
| 52.225-6 |
| Trade Agreements-Certificate |
| Statute |
| 52.225-20 |
| Prohibition on Conducting Restricted Business Operations in Sudan-Certification |
| Statute |
| 52.225-25 |
| Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications |
| Statute |
| 52.226-3 |
| Disaster or Emergency Area Representation |
| Statute |
| 52.229-11 |
| Tax on Certain Foreign Procurements—Notice and Representation |
| Statute |
| X |
| 52.240-90 |
| Security Prohibitions and Exclusions Representations and Certifications |
| Statute |
(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.
(xiv) Date and Time offers are due to jeremy.ferrer@va.gov by 16:00pm MT, December 26, 2025.
(xv) Name and email of the individual to contact for information regarding the solicitation:
Jeremy Ferrer Jeremy.ferrer@va.gov
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
Statement of Work Loading Dock Repair Service
1. Purpose:
1.1. The Department of Veterans Affairs, Eastern Colorado HealthCare System, Rocky Mountain Regional VA Medical Center (RMRVAMC) is requesting a Firm-Fixed Contract for the replacement of one (1) Cookson Garage Door with curtain on the loading dock entry.
2. Scope:
2.1. Assess and repair damaged parts of Cookson garage door; site visit to be scheduled if requested
2.1.1. Replace bottom bar with safety edge, end tabs and rods, and bottom part of curtain.
2.1.2. Provide quote for parts and labor to repair damages identified
2.1.3. This is a brand name or equivalent requirement, however all parts used must be compatible with Cookson doors
2.2. Vendor must be an authorized distributor of the brand used
3. Delivery and Installation:
3.1. Repair is requested within 30 days of receipt of award.
3.2. Contractor shall deliver all equipment and supplies to the following address:
| Rocky Mountain Regional VA Medical Center (Station 554) |
| 1700 North Wheeling Street |
| Aurora, CO 80045-7211 |
3.3. Contractor shall provide all labor, materials, supplies, equipment, and supervision to complete the work according to the original manufacturer’s instructions/standards.
3.4. All parts shall be provided and shall in include wiring, connections and supplies necessary to install the equipment above to be fully functional and operational.
3.5. All work and services shall be executed in accordance with National Fire Protection Association Standards for Healthcare Facilities and project shall conform 100% to all OSHA standards and applicable building codes.
3.6. All work will be scheduled and coordinated with designated government point of contact (s). Contractor is responsible for ordering all parts needed to complete the repairs within one calendar day. All parts must be on station prior to the Contractor starting work.
3.7. Hours of Work: To minimize interruption to hospital operations, all work for this contract must be completed on Saturday and/or Sunday between the hours of 7:00AM and 4:00PM; excluding all Federal Holidays and any other day specifically declared a National Holiday by the President of the United States. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies.
· New Year’s Day
· Dr. Martin Luther King Jr’s Birthday
· Presidents’ Day
· Juneteenth
· Memorial Day
· Independence Day
· Labor Day
· Columbus Day
· Veteran’s Day
· Thanksgiving Day
· Christmas Day
Point of Contact:
4. Security Requirements:
4.1. Security background checks are not required.
4.2. The Contractor will not have access to VA Desktop computers they will not have access to online resources belonging to the government.
4.3. The Contractor will not have access to protected Patient Health Information (PHI), nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required; any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.
4.4. The C&A Requirements do not apply.
4.5. The Security Accreditation Package is not required
See attached document: Service Contract Act WD 2015-5419 Revision No 30 Dated 08-07-2025.
