36C25926Q0045.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Eric Adusei eric.adusei@va.gov 303-712-5782

PLACE OF PERFORMANCE

VA Eastern Colorado Health Care System (RMR)

1700 N. Wheeling Street

Aurora CO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Armored Car Service for RMR. Department of Veterans Affairs VA Eastern Colorado Health Care System (RMR) Located at 1700 N. Wheeling Street. Aurora, CO 80045. Due 11/06/2025 at 2:00pm MT.

Combined Synopsis/Solicitation Notice

Request for Quote (RFQ) #: 36C25926Q0045 Armored Car Service for VA Eastern Colorado Health Care System (ECHCS)

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00pm MT, November 4, 2025.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to eric.adusei@va.gov no later than 2:00pm MT, November 6, 2025.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0045. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 561613 Armored Car Services with a business size standard of $43 Million. This solicitation is unrestricted, and quotes will be accepted from all businesses.

(v) List of Line Items;

Armored Car Services

Armored Car Services

Armored Car Services

Armored Car Services

Armored Car Services

Grand Total ($)

(vi) Description of Requirements for the items/Services to be acquired: The requirement is for Armored Car Services, please reference attached SOW.

(vii) Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at the VA Eastern Colorado Health Care System (ECHCS), located at 1700 N. Wheeling Street, Aurora, CO 80045

(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer and have authorized GE equipment Certification is a requirement for the services and maintenance contracts of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VetCert verified and visible in the VA Veteran Small Business Certification (VetCert): https://veterans.certify.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(j) Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; and (II) Price

Volume I - Technical capability or quality to meet the Government requirement.

The offeror shall submit its quote demonstrating how it meet the requirements of the SOW and solicitation, to include bond coverage, insurance certification, and company’s authorized personnel list.

Volume II – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality offered to meet the Government requirement Factor 2. Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 12.203, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1 shall not be selected regardless of price.

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW FAR 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the FAR or VAAR.

(xi) The following FAR clauses incorporated by reference;

(xii) Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 45 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 45 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following FAR provisions are to be incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to eric.adusei@va.gov by 2:00pm MT, November 6, 2025.

(xv) Name and email of the individual to contact for information regarding the solicitation:

Eric Adusei Eric.adusei@va.gov

Statement of Work (SOW) Armored Car Service Contracting Officer’s Representative (COR).

Part I: General Information A. Introduction The Department of Veteran Affairs, Rocky Mountain Regional VA Medical Center (RMR), requires Armored Car Service for the Agent Cashiers Office. Location of the Agent Cashiers Office is the following: 1700 N Wheeling St, Aurora, CO 80045, “Agent Cashiers Office”, Building E-1Room 305A. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.

B. Background This is a Medical Facility that provide both Inpatient and Outpatient Services to Veterans and Visitors that may require Cash Transactions such as the following: copays, deposits of patient funds that are hospitalized for safe keeping until they are able to leave the hospital, voluntary services and clergy donations from church services. The Agent Cashiers Office is the Section within Fiscal that handles all the cash and electronic transactions for Rocky Mountain VA Regional Medical Center (RMR). The Agent Cashiers Office then distributes said cash or funds back to the intended fund control points for Medical Center use

C. Scope Contractor shall provide all necessary Supervision, Labor, Supplies, Equipment, Transportation, and Insurance that is required to provide the Armored Car Courier Services to the RMR as set forth in this Statement of Work (SOW) Part II: Work Requirements A. Technical Requirements:

1. Contractor shall provide all necessary Supervision, Labor, Supplies, Equipment, Transportation and Services for the Agent Cashiers Office within RMR, Building E-1Room 305A.

2. Contractor shall use the South Entrance and call for a Police escort before arrival (720-857-5800). The South Entrance will be designated for pickup and delivery to avoid undue exposure to patients, employees, and visitors.

3. Contractor shall pick up bank deposits, Monday and Thursday at the Agent Cashiers Office at RMR 1700 N Wheeling St, Aurora, CO 80045, Agent Cashiers Office, Building E-1Room 305A, between 8:00 and 10:00am. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.

4. Contractor shall deliver cash from the appropriate institution twice weekly, Mondays and Thursdays, between 8:00 and 10:00am. Pick up of cash from Agent’s Cashiers Office and deliver of cash to the appropriate institution must take place on the same business day of the pick-up. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.

5. In the event the day designated for the performance of services shall fall on a Federal Holiday, Bank Holiday, and/or event of some irregularity, performance shall be made on the previous business day, unless directed otherwise.

6. The contractor is responsible for the safekeeping of the shipment that shall commence when the contractor has received the shipment, a receipt has been issued and shall terminate when delivery is completed.

7. Contractor shall sign VA shipment log upon receipt of locked deposit bag.

8. Contractor shall maintain a record of all deliveries and pickups in an accountability register. A separate logbook shall be maintained for currency delivery and an authorized VA signature obtained upon delivery.

9. Contractor shall be liable for the loss of shipments delivered into its possession should the contractor fail to deliver shipments to the consignee(s) in the same condition as when delivered to and receipted for by the contractor. A receipt by the consignee(s) shall be conclusive evidence that shipment was received securely sealed and that the package(s) was free from any cuts, holes, or other defect(s) was free from any cuts, holes, or other defects which could permit a loss of the contents.

10. Contractor shall provide liability insurance. The maximum liability shall not exceed two hundred thousand dollars ($200,000.00) per trip and vehicle insurance in the same amount. Liability shall commence when deposits have been received into the contractor’s possession and shall terminate when same have been delivered to the consignee. Proof of insurance shall be required prior to commencement of services.

11. Contractor shall provide certification from its insurance company indicating proof of proper coverage by bond on all risk insurance against theft and/or loss of goods, materials, cash, checks, and other securities totaling up to two hundred thousand dollars S200,000.00) entrusted by the RMR.

12. Contractor shall provide a list within five calendar days of award of personnel authorized to perform these services. Contractor shall provide written notice when authority is revoked. This list shall contain:

a. Complete printed name.

b. Agent’s handwritten signature

c. Identification badge with ID number

13. Contractor personnel shall wear Contractor’s identification badge with name, signature, and badge number clearly visible. Badged personnel shall be on the list of authorized agents to provide service.

B. Performance Monitoring:

The Contracting Officer’s Representative (COR) will monitor contractor performance as follows:

1. Verifying pick-up and delivery on time.

i. Should the Contractor miss pick up or drop off, an email needs to be made to the Contracting Officer & COR with an explanation of why Contractor did not show up. Contracting Officer & COR must be supplied with a current phone number and point of contact for Contractor and their services. Should point of contact for the Contractor and Services change the Contracting Officer & COR must be notified.

2. Verifying receipts to cash amounts pick up and/or delivered.

3. Adherence to notifications requirements and condition of cash received.

C. Deliverables

1. Contractor shall provide bond coverage and certificate of insurance.

2. Contractor shall provide authorized personnel listing.

Part III: Supporting Information A. Security The C&A requirements do not apply, and a Security Accreditation Package is not required. Contractor shall provide a list of personnel within five calendar days of award for authorized personnel that will perform these services. Contractor shall provide written notice when authority is revoked. The list shall contain:

1. Complete printed name.

2. Agent’s handwritten signature

3. Identification badge with ID Number

B. Place of Performance 1700 N Wheeling St, Aurora, CO 80045. Agent Cashiers Office within RMR, Building E-1Room 305A. The Agent Cashiers Office has a bank teller box that will be utilized for all cash deliveries and pickups.

C. Period of Performance:

Base Year: November 10, 2025 – November 9, 2026 Option Year 1: November 10, 2026 - November 9, 2027 Option Year 2: November 10, 2027 - November 9, 2028 Option Year 3: November 10, 2028 - November 9, 2029 Option Year 4: November 10, 2029 - November 9, 2030

D. Qualifications of Key Personnel:

Contractor employees shall have a valid drivers license and shall have a valid firearm permit/license.

E. Hours of Work:

Hours of work are Monday through Friday, between the hours of between 8:00 and 10:00am excluding federal holidays (listed below), or as otherwise arranged with the Contracting Officer Representative. In the event the day designated for the performance of services shall fall on a Federal Holiday, Bank Holiday, and/or event of some irregularity, performance shall be made on the previous business day, unless directed otherwise.

Federal Holidays:

1. New Year's Day - January 1

2. Martin Luther King Jr. Day - Third Monday in January

3. Presidents' Day (Washington's Birthday) - Third Monday in February

4. Memorial Day - Last Monday in May

5. Juneteenth National Independence Day - June 19

6. Independence Day - July 4

7. Labor Day - First Monday in September

8. Columbus Day - Second Monday in October

9. Veterans Day - November 11

10. Thanksgiving Day - Fourth Thursday in November

11. Christmas Day - December 25 See attached document: Wage Determination 08-07-2025.

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