36C25926Q0019.docx

SUBJECT*

Art Classes Base Contract 4 Option Years

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Jeremy Ferrer jeremy.ferrer@va.gov 7209006397

PLACE OF PERFORMANCE

Eastern Colorado VA Healthcare System

Rocky Mountain Regional VAMC

1700 N. Wheeling St.

Aurora CO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Rocky Mountain Regional VA Medical Center for Art Class Services. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Responses shall be submitted to jeremy.ferrer@va.gov by 12:00 am MT on Wednesday, October 15th, 2025.

This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential qualified sources of supply and determine the socioeconomic size classification of the supplier and manufacturer of the end item.

Interested companies shall provide, at a minimum, the following information with their response;

· Company Name and Address:

· Point of Contact (POC)

· Name:

· Email Address:

· Phone Number:

· Unique Entity ID:

The anticipated North American Industry Classification System (NAICS) code is 611610 – Fine Arts School. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8(a) [ ] yes [ ] no - Small Disadvantaged Business (SDB) [ ] yes [ ] no - Women-Owned (WO) Small Business [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other (please specify)

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

1.0 INTRODUCTION:

The contractor shall furnish all labor and supplies required to provide art classes for the VA Eastern Colorado Healthcare System, Valor Point 7350 W. Eastman Place Lakewood CO, 80027.

HOURS OF OPERATION

The classes will be 2 hours in length once a week on a Wednesday from 3-5pm for 4 weeks. To not include weekends and holidays.

2.0 BACKGROUND:

Valor Point is a residential treatment program for veterans recovering from homelessness, PTSD, and substance abuse.

3.0 OBJECTIVE:

Program office is seeking an art teacher to help introduce veterans to new positive ways to spend their free time.

4.0 SCOPE OF WORK:

Contractor will report to Valor Point to teach Art Classes. These classes should include some discussion about techniques but will mainly be hands on creation classes where the instructor helps the Veteran to create their own art project that the Veteran will keep. The classes must be 4 weeks of each medium for a total of 12 mediums (12 months total), for a class of up to 6 veterans. Mediums do not have to be in any specific order. Instructor(s) will be expected to be knowledgeable in the medium they are teaching and will demonstrate techniques to Veterans, have knowledge of history and theory behind the techniques offered, instruct Veterans on how to complete the project for the day, and use hands on teaching to help them complete the project. Projects can be completed in one 2-hour session or can extend over multiple weeks of the 4-week class for more involved projects. Contractor shall provide all needed materials to execute each art class. COR/facility will only supply Kiln, molds, and glazes.

Contractor will be required to complete a sign-in/sign-out. The sign-in/sign-out log sheet will be provided and monitored by the COR. The Contractor employees daily work scheduling is based on work demands and subject to immediate changes. The VA reserves the right to propose alternate daily scheduling so as to least interfere with the normal operation of the treatment facility.

4.1 Art Class Services:

4.1.1 Jewelry Making

4.1.2 Acrylic Painting

4.1.3 Photography

4.1.4 Ceramics

4.1.5 Hand-built Pottery

4.1.6 Drawing

4.1.7 Watercolor Painting

4.1.8 Fiber Arts

4.1.9 Mixed Media

4.1.10 Book Arts

4.1.11 Leatherwork

4.1.12 Woodworking

5.0 PERSONNEL QUALIFICATION AND REQUIREMENTS:

5.1 Supervision: The VA shall specify a supervisor who shall be responsible for overseeing the performance of contract personnel. The COR will be notified in writing of the Contractor personnel names and of changes in personnel appointed to fulfill this function or substitution of personnel due to illness or leave.

5.2 Training: Must have experience teaching art mediums and or qualifications.

5.3 Communication: Daily effective communication is critical and requires ability to speak, understand, and follow simple instructions in English.

5.4 Uniforms and Employee Identification: Professional attire is to be clean and maintained in good repair. Contractor personnel will be provided, a clearly readable name identification device consisting of the employee’s name and the service name will be worn on or in the area of the left breast pocket (above the waist). All other safety/protective clothing or equipment for the contractor shall be provided and maintained by the contractor at no expense and worn when appropriate. All Contract personnel will receive a background check and documentation will be provided before beginning work at any VA facility.

6.0 CONTRACTOR STAFF REQUIREMENTS:

6.1 Personnel Rosters: Current written rosters of all regular and alternate employees will be provided to the COR. Employees not listed will not be allowed to work in the facility.

6.2 Miscellaneous: Contractor personnel shall not consume food, snacks, drinks, or tobacco products except during specified break periods in appropriate designated break/smoking areas only. There will be no usage of personal cell phones while on stations. Unauthorized smoking, eating, theft or pilferage by Contractor personnel shall constitute adequate cause for the Government to require that the Contractor immediately remove the offender(s) from employment on the medical facility premises for the duration of this contract.

7.0 GOVERNMENT FURNISHED EQUIPMENT:

The VA shall furnish the Kiln, ceramic molds and glazes.

9.0 SAFETY:

9.1 The Contractor shall take such safety precautions as are necessary to protect the lives and health of occupants of the building during performance of contract requirements. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel.

10.0 Contract Modifications:

10.1 Modification Approval: Once approval is received from the COR, the contractor will be required to document comments into the proposal and provide a final draft to the CO for inclusion in the SF30 modification documents. All modifications will be processed and approved by the CO. The contractor should not provide any services outside the contract’s statement of work (SOW) without first receiving written authorization from the CO in the form of a fully executed modification.

11.0 QUALITY ASSURANCE

11.1 Quality Control:

11.1.2 Contractor Quality Control Program: Contractor shall have a quality control program to assure all requirements of the contract are provided as specified. This can be documented in paper or digital format.

12. QUALITY CONTROL MONITORING

12.1 The Government appointed COR will monitor the Contractor’s performance to assure that the performance thresholds and standards of performance are met. In accordance with FAR 52.212-4 (a) “Inspection/Acceptance” the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or performance of nonconforming services at no increase in contract price.

12.2 The Government COR will evaluate the services required by this contract to ensure compliance and quality

12.3 The contractor shall perform all work required by this contract in a satisfactory manner in accordance with the SOW. The COR will not consider the task complete until all deficiencies have been corrected.

12.4 The Government COR will receive complaints from facility personnel and pass them on to the Contractor’s quality inspector for correction.

12.5 The COR should receive no more than two (2) complaints. Unacceptable performance will be notified to the supervisor or quality inspector.

12.6 More than two (2) COR documented complaints during the report period will result in a decrease of the monthly billing of one percent (1%) by the end of the report period.