36C25926Q0017.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Jeremy Ferrer jeremy.ferrer@va.gov 7209006397

PLACE OF PERFORMANCE

Eastern Colorado VA Healthcare System

Rocky Mountain Regional VAMC

1700 N. Wheeling St.

Aurora CO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Rocky Mountain Regional VA Medical Center for Bollard Repair and Maintenance for a base + 4 option years.

This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Responses shall be submitted to jeremy.ferrer@va.gov by 4:00PM MT on Wednesday October 15th, 2025.

This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential qualified sources of supply and determine the socioeconomic size classification of the supplier and manufacturer of the end item.

Interested companies shall provide, at a minimum, the following information with their response;

· Company Name and Address:

· Point of Contact (POC)

· Name:

· Email Address:

· Phone Number:

· Unique Entity ID:

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

PERFORMANCE WORK STATEMENT

FOR

Rocky Mountain Regional Veterans Affairs Medical Center (VAMC) Retractable Bollards Programming & Repair

Introduction.

This is a service contract to provide inspection, maintenance, and repairs to (51) fifty-one electric bollards, and (7) seven manual bollard systems at the RMR VAMC, 1700 Wheeling Street, Aurora, CO 80045. Unscheduled/unplanned maintenance services will also be included in this requirement. The bollard system in use at RMR VAMC is the El-Go BLG-02 EH Team Parking and Security Systems.

Scope of Work.

The contractor shall provide all personnel, labor, equipment, supplies, tools, travel costs, materials, vehicles, supervision, and other items and services necessary to provide regular inspections and maintenance on the bollard system. Contractor shall have proprietary information and knowledge on the El-Go system and be able to purchase and use OEM parts. For any emergency repairs contractor shall be able to respond to emergencies within 4-6 hours and will be compensated at an hourly rate not to exceed 20 hours of work per year. No work outside of this scope shall be completed without prior authorization from the contracting officer.

Parts of the bollard system to be inspected and maintained:

Motor control unit Proximity sensors Hydraulic actuators Solenoid coil power cable 24VDC Solenoid coil 24 VDC for EH drive unit Sealing plugs w/ 1-way valves for EH drive unit Relief valves for EH drive units Pressure adjustment screws Pistons & cylinders LED lights & connectors 24-volt power supply 12 Volt power supply for LED Relays Drive unit Cover plate with rubber ring Inductive proximity limit switches calibration of the system

Point of Contact.

Hours of Work.

The building will be occupied and in use. The VA Police and the Facility Management Service (FMS) industrial mechanics will divert vehicles during the scheduled work. All work shall be coordinated with the POC 72 hours prior to prevent interruption to operations, some work may be required outside of normal business hours. This will be arranged with the facility POC.

Curtailed Hours.

Extreme weather conditions (e.g., heavy snow, ice, flooding, etc.) may warrant curtailment of normal business hours for scheduled Regular and Annual Inspection and Maintenance. The contractor can call 720-765-9206, Jim Doyle, POC, Industrial Lead for the status. CO or POC to provide determination.

Federal Holidays.

The contractor shall perform the regular inspection and maintenance services required under this contract between the hours of 6:30 a.m. and 4:30 p.m., Monday through Friday, except Federal Holidays listed below.

New Year’s Day -1st of January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - Last Monday in May Juneteenth – June 19th each year Independence Day - 4th of July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - 11th of November Thanksgiving Day - 4th Thursday in November Christmas Day - 25th of December When the scheduled service falls on a recognized holiday, the service shall be performed by the contractor on the next business day at no additional cost to the Government, along with the service already scheduled for that particular day. If a holiday falls on a Saturday, it may be observed on Friday. If the holiday falls on Sunday, it may be observed on Monday.

Quarterly Preventive Maintenance Inspection.

Oil & lubricants shall be replaced as needed.

Log pressure value in a hydraulic pressure log to be maintained by Facilities.

Inspect all hoses and fittings for leaks.

Tighten fittings when leaks were recognized.

Inspect the hoses, ensure no hoses were resting on the ground.

Identify the hydraulic oil filter and replace with same filter or better.

Inspect and clean debris within the barrier foundation.

Inspect for leaks around the cylinders and barrier header fittings.

Tighten loose fittings.

Inspect for tightness of barrier block bolts.

Reinstall the barrier hinge cover plate verified tightness of all bolts.

Verify the barrier heater thermostats were set at 45 degrees.

Reinstall the access box cover plate verified tightness of all bolts.

Verify the level of the hydraulic fluid was 1-2 inches below the top of the sight glass.

Add clean filtered oil as necessary after verification of low fluid level.

Inspect the HPU for cleanliness and debris and remove any dust, debris and clean up any spilled oil.

Inspect all Barrier Skirt (Front & Side) bolts for tightness.

Inspect the barrier cavity for proper drainage and drain blockage.

Verify the operation of barrier heaters.

Check LED lights for any necessary replacements.

Check Oil levels on the hydraulic actuators

Annual Requirements:

Annuals will be done on weekends.

Open 5 bolts (as can be seen in Picture 2) Disconnect led cable and connect the cap back on.

Connect Crosby eyebolt M12 and take bollard out.

Check visually:

1. There are no oil leaks.

2. All proximity sensors are tightened and in place.

3. If needed, replace bolts.

4. Check for any dirt or foreign bodies to disturb the bollard

Work shall include.

Evaluation, repair, and cleaning of each part of the bollard system:

Motor control unit Proximity sensors Hydraulic actuators Solenoid coil power cable 24VDC Solenoid coil 24 VDC for EH drive unit Sealing plugs w/ 1-way valves for EH drive unit Relief valves for EH drive units Pressure adjustment screws Pistons & cylinders LED lights & connectors 24-volt power supply 12 Volt power supply for LED Relays Drive unit Cover plate with rubber ring Inductive proximity limit switches calibration of the system Oil & lubricants shall be replaced as needed.

Recommended Replaceable Parts List to be provided by Vendor during inspection & maintenance.

Stormwater:

The contractor shall place temporary Best Management Practices (BMP's) as needed around applicable adjacent stormwater infrastructures to prevent any sediment or other foreign material from entering the storm drain system due to possible ground disturbance.

Spill Control.

The contractor shall always maintain spill control material on hand sufficient to contain a worse case spill, both volume and hazard level. For any spills caused by or resulting from the contractor's action or inaction, the contractor shall provide all necessary manpower, equipment, and material to implement all spill response, containment, cleanup, and reports required by Federal, State, and local laws, regulations, and standards. The contractor shall be responsible for any damage resulting from contractor caused spills. The contractor shall report any spills to the CO & POC immediately.

Material Disposal.

The contractor shall dispose of hazardous waste at an off-base location in accordance with applicable federal, state, and local pollution laws and regulations.

Safety Data Sheets (SDS).

The contractor shall submit a copy to the CO & POC of all SDS’s describing the hazards of any chemical used in the performance of this contract. This file shall be made available for review immediately upon request. The Contractor shall request from his supplier a SDS for each new material ordered. These sheets will then be placed in the hazardous material data sheet file. This is in addition to the requirements of FAR clause 52.223-3, Hazardous Material Identification and Material Safety Data.

Hot Work Permit.

Any welding, cutting, grinding, brazing, or use of equipment that has flames will require a VA Hot Work Permit prior to work being started. The permit shall be acquired by the POC.

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