36C25925Q0017 - Additional Clarification Questions and Answers.pdf
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- Solicitation number
- 36C25925R0017
About this file
This is a Questions and Answers document providing additional clarification for a Patient Monitoring System Upgrade project at the Oklahoma City VA Medical Center (solicitation 36C25925R0017). The document addresses technical requirements including the need for 50 total EEG modules (40 for ICU, 10 for anesthesia), 50 total BIS modules, and 23 cardiac output parameter modules distributed across various departments.
The document clarifies that the vendor must supply an isolated, stand-alone patient monitoring network infrastructure rather than using the VA's existing network. Other specifications include 168 total telemetry monitor batteries (distributed across multiple floors), 27 seven-slot telemetry monitor battery chargers, and integration requirements for Edwards monitoring equipment (3 Hemosphere modules and 7 EV1000 modules). The vendor must provide Cat6 cable materials and labor for all central stations and remote mirrors. Floor plans for wireless coverage planning were made available as an amendment attachment, with a submission deadline extended to February 28, 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25925R0017 0003.docx | DOCX document | |
| Floorplan Drawings.pdf | ||
| 36C25925R0017 0002.docx | DOCX document | |
| 36C25925R0017 0001.docx | DOCX document | |
| 36C25925R0017 - Questions and Answers.pdf | ||
| 36C25925R0017_5.docx | DOCX document | |
| 36C25925R0017_4.docx | DOCX document | |
| 36C25925R0017_3.docx | DOCX document | |
| 36C25925R0017.docx | DOCX document |
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36C25925R0017 Patient Monitoring Upgrade for the Oklahoma City VA Medical Center
Additional Clarification Questions and Answers
1. Does the VA require EEG modules and/or BIS modules?
Answer: Yes, VA requires both EEG and BIS modules.
2. How many total EEG modules are needed throughout the hospital?
Answer: 40 EEG modules for ICU monitors, 10 EEG modules for Anesthesia monitors for 50 total.
3. How many total BIS modules are needed throughout the hospital?
Answer: 40 BIS modules for ICU monitors, 10 EEG modules for Anesthesia monitors for 50 total.
4. We note VA has Edwards brand continuous cardiac output monitors. Please confirm how many total vendor provided cardiac output modules are required.
Answer: Cardiac Output Parameter Module – Biomedical Engineering: 2, CDU: 2, ED: 2, ICU: 3, SDU: 3, OR: 2, Outpatient/Pre-Op: 9 for 23 total? We have 2 hemosphere and 5 EV1000
5. How many total extra telemetry monitor batteries are needed throughout the hospital?
Answer: Total number of batteries for the facility for the telemetry boxes is 168. 32 each for 6N, 5N, and 6E. 24 each for 5E and 7E with 24. in telemetry
6. How many total extra transport batteries are needed throughout the hospital?
Answer: Extra 25% over the number of batteries of one per device.
7. How many total 7-slot telemetry monitor battery chargers/ conditioners are needed throughout the hospital?
Answer: 27. 4 in telemetry room. 5 each on 5N, 6N and 6E. 4 each on 7E and 5E.
8. How many total 4-slot transport monitor battery chargers/ conditioners are needed throughout the hospital?
Answer: 0
9. Are the Draeger Apollo anesthesia machines running communication protocol Medibus 4.03 or
Medibus.x?
Answer: No, we use the Innovian information management system.
10. Please confirm if a vendor-provided gas analysis module is needed for the Dreager Apollo anesthesia carts?
Answer: Yes, gas module with integrate module to Anesthesia machine.
11. Regarding question/answer #13. If the VA is requiring a third-party CO device to be integrated with the patient monitor, please confirm how many integration modules are needed per department with ICU monitors. How many of the 10 modules are required for the Edwards EV1000 versus the Edwards Hemosphere?
Answer: 3 Hemospheres modules and 7 EV 1000 modules are requested.
12. In 3.9.2 SOW states the vendor shall provides Cat6 cable for all components of central station.
Does the VA wish for us to include cable material and labor for each central stations and remote mirrors?
Answer: Yes
13. Regarding question/answer #84, Can the VA provide the most current floorplans of the hospital and highlight or simply mark where each department is located on the floor plans to ensure accurate wireless coverage infrastructure and services are quoted?
Answer: A floorplan was posted as an attachment to the amendment that extended the submission deadline to February 28, 2025.
14. Was the VA able to acquire current floorplans of the hospital to help ensure accurate wireless coverage quoting? If so, can those be provided?
Answer: A floorplan was posted as an attachment to the amendment that extended the submission deadline to February 28, 2025.
15. There is a discrepancy between the previously posted answers in Questions 5, 6 and the SOW. Which is correct?
5. Is VA requiring the vendor to supply the patient monitoring network infrastructure?
Answer: Yes, vendor will need to supply the patient monitoring network infrastructure. System will not use VA network infrastructure.
6. Is VA requiring the vendor to use the existing VA network infrastructure?
Answer: The system will not use the VA network infrastructure. VA desires an isolated, stand-alone patient monitoring network.
Page 2 of the SOW, paragraph 3, states "The vendor will use the existing VA provided patient monitoring and telemetry infrastructure network to communicate all components of the patient monitor system.
The network will include a secured wired and wireless information technology (IT)."
Answer: Vendor will need to supply the patient monitoring network infrastructure. System will not use VA network infrastructure. VA desires an isolated, stand-alone patient monitoring network.
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