Questions and Answers for Amendment.docx

Questions and Answers

Question 1: Is there an Incumbent for this solicitation? If so, please provide the contractor name and contract number.

Government Response: This service is currently being provided by award number 36C25921P0444; DalyWorks LLC

Question 2: The scope states that no items should be kept overnight. However, based on the pickup and delivery times provided, it does not appear logistically possible to start in Sheridan, travel to some of the listed locations, and return to Sheridan the same day.

For example, it may make sense to group towns such as Evanston and Rock Springs on the same route to reduce mileage. However, completing that trip and returning to Sheridan within the same day would not be feasible under the stated requirements.

*Please clarify mileages.

Could you please provide additional information on how the Government anticipates structuring the route schedule? Specifically, any guidance on whether certain towns may be combined, or if adjustments to the “no overnight” requirement are anticipated, would be very helpful.

Government Response:

• Afton – 528 miles (I-25 S, Southern Route); 441 miles (US-16, US-26 W), may not be passable in winter

• Casper – 147 miles (I-90 E, I-25 S)

• Evanston – 473 miles (I-25 to I-80 via “Muddy Gap”) 432 miles (US 16-W to US 26-S)

• Gillette – 104 miles (I-90E)

• Riverton – 213 miles (I-90 to I-25 (Buffalo) to US 16W)

• Rock Springs – 371 miles (I-25 to I-80 via “Muddy Gap)

• Worland – 125 miles (I-25 to US 16W)

• Cody – 147 miles (using US 14W)

There is a pre-determined (by the contractor) hand-off point at Casper where the drivers exchange cargo from the west and east sides of Wyoming to be embarked back to Sheridan and from Sheridan to the distant CBOCs. The deliveries back to Sheridan usually happen around Midnight. Adjustments happen from time to time (usually weather-related), whereupon the cargo may incur a secure overnight stay. The Government does not specify if towns are combined, leaving it up to the contractor to make deliveries as needed (Rock Springs and Evanston would notionally be on the same route as would Afton and Cody). The driver(s) may drive through darkness to make their delivery timelines.

· Courier operates Monday- Thursday

· Does not operate on Federal Holidays

· Casper, Riverton and Gillette receive deliveries SAME DAY

· Casper drop-off is between 1300-1400

· Riverton drop-off is between 1500-1600

· Gillette drop-off is between 1500-1600

· Afton, Cody, Evanston, Rock Springs, and Worland receive deliveries the NEXT DAY

· Afton drop-off is between 1300-1400

· Evanston drop-off is between 1200-1300

· Cody drop-off is about 1500-1600

· Rock Springs drop-off is about 1530-1600

· Worland drop-off is between 1200-1300

· Delivery to Sheridan is made between 2300-2400

· Courier operates unless the roads are closed

Question 3: What was the cost of the final full option year of the previous contract?

Government Response: $172,000

Question 4: How many drivers/vehicles are currently used to service the current contract?

Government Response: 3-4 Drivers and Vehicles

Question 5: What is the vehicle size currently servicing this location?

Government Response: Minivan or SUV size

Question 6: How many cubic feet of storage are required for transportation, and what is the maximum size and quantity of items to be transported daily?

Government Response: At least 30-cubic feet. There can be parcels that are themselves 15-cubic feet with other smaller parcels/packages (1-5 cubic feet) also embarked daily. In cases of heavy loads, the parcels marked, “Urgent” would have priority.

Question 7: What is the weekly, monthly, or annual estimated trip volume for as-needed trips in total, and/or as-needed trips per contract location, if any?

Government Response: The As-Needed trips are minimal and a “special case scenario”. They are about 2-3 per year.

No additional questions are being accepted for this Combined Synopsis Solicitation.

Note: All aspects of ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS shall be met to be considered for award. Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered con-compliant and eliminated from evaluation.

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