P09_SOW_Disinfecting Station.docx

Eastern Colorado Healthcare System (ECHCS) Rocky Mountain Regional (RMR) VA Medical Center

1700 N. Wheeling Street Aurora, CO 80045

FY25

Pass Through Disinfecting Station– Sterile Processing Statement of Work:

Purpose:

The Rocky Mountain Regional VA Medical Center has a requirement to purchase two (2) Hospital Safety Solutions: Health Guard UVC® Custom Pass-Through Disinfecting Stations with an authorized vendor to supply and deliver the items identified in solicitation. This is a Brand Name or Equal requirement; refer to the salient characteristics below.

Scope of Work:

Many heat-intolerant and no immiscible medical devices must be hand washed, however, there are no options for disinfecting them after washing. They are passed through to the Preparation room washed, but not disinfected. Staff must use hand hygiene and disinfecting their workstations to compensate. The UV disinfector safely and quickly disinfects hand-washed items at the transfer window between the Decontamination Area and the Prep Room. Studies have demonstrated that the manually cleaned devices have a higher bacterial colony-forming units (CFU) count than the machine-washed items. The unit’s UV light radiation significantly reduces bacterial CFU counts, thereby improving the safety of handling these instruments. The unit uses no harmful chemicals, consumables, or antimicrobial wipes, and offers a standardized, repeatable decontamination process that helps eliminate human error and make instruments safer to handle.

Equipment will be shipped in original OEM packaging and will be inspected upon receipt to ensure equipment is free of defect and/or damage. The equipment will ship complete, no partial shipments will be accepted.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

The vendor will provide all applicable service manuals, maintenance requirements, and part lists.

Tracking information will be emailed to the following Point of Contact (POC): TBD The shipping label and packing slip will contain the following information for ease of receipt:

1) Ship To:

2) Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045

3) Mark For: TBD

4) Contract Number: N/A

5) Purchase Order: N/A

Salient Characteristics:

Dimensions and Weight

· Custom built to meet needs

· Standard Size typically replaces current pass-through window, up to 32" H x 30" W x 32" D.

· Weight: 60 lb/ 27.2 kg

Electrical Requirements

· Cord:10 ft (3.05 m)

· 110v / 15amp connection

Energy Costs

· Kills 99 .9% of dangerous microorganisms

· Takes 60 seconds per cycle

· Uses high-efficiency, environmentally friendly UVC bulbs

· Removable shelves for larger items

· Must include Replacement Lamps (8) – UVC

· Passthrough Unit

· Must have two (2) Removable Shelves

· Must include UV Indicator Strips

· Must include High Grade Aluminum Polish, 4oz jar

· Must include Microfiber Cloths, 9" x 13" 5/Pk Delivery:

Delivery shall be within 30 days from time of award.

Equipment shall be delivered to the Rocky Mountain Regional VA Medical Center located at 1700 N. Wheeling Street, Aurora, CO 80045.

Delivery Hours of Operation: Monday – Friday; 0700hrs – 1500hrs; excluding all Federal Holidays.

Delivery will be coordinated through the On-Site Point of Contacts (POCs): TBD

Inspection:

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the government.

Warranty:

The Contractor shall provide all manufacturer’s warranty with products upon delivery. Warranty shall commence upon acceptance by VA representative and verification of operational functionality.

The warranties shall include all travel and shipping costs associated with any warranty repair.

Deliverables:

Operation and Maintenance Manuals Invoicing and Supporting Documentation:

The supporting documentation and invoice shall be submitted within 30 days at the end of each month. Subsequent changes or corrections shall be submitted by a separate invoice. In addition to information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4 (g), all invoices must include the following information:

a. Name and Address of Contractor

b. Contractor’s Tax Identification Number

c. Date of Invoice

d. Invoice Number

e. Contract Number

f. Purchase Order Number

g. Date of Service

h. Contract Line Item Number (CLIN)

i. Description, Quantity, Unit of Measure, Unit Price, and Extended Price of the items delivered

j. Total Price

Recalls:

The Vendor shall immediately notify all affected VA Medical Centers and designated POC in the event of a device recall, removal, required adjustment, or required modification that is suggested or mandated by the Vendor, distributor, manufacturer, or any regulatory or government agency. The following information shall be included in this notification:

A complete item description and identification (to include lot or serial numbers where applicable); administrative identification data including order numbers and order date; reasons for recall, removal, adjustment, or modification; and Instructions for appropriate corrective action.

Special Work Requirements:

The removal/disposal of waste and/or excess material shall be the responsibility of the vendor.

Installation Required: Contractor will provide all labor, materials, disposal of waste and tools necessary to complete the installation.

Professional Installation is required at:

Rocky Mountain Regional VA Medical Center 1700 N Wheeling St.

Aurora CO 80045 Building FS-146 & FS-136

Training Required: Training will be provided by the contractor.

One-day of onsite In-Service training at:

Rocky Mountain Regional VA Medical Center 1700 N Wheeling St.

Aurora CO 80045 Building FS-146 & FS-136

Confidentiality and Non-Disclosure:

This equipment does not connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, Block 6, the C&A requirements do not apply to this requirement, and a Security and Accreditation Package in not required.