36C25925Q0433.docx

36C25925Q0433

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25925Q0433 07-09-2025 Stephanie Cahill 303-712-5841 08-06-2025 12:00

MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X 339112 1000 Employees N/A X George E. Wahlen VA Medical Center (Salt Lake City, Utah) AND ten (10) VA Outpatient Clinics **See Section D for addresses and distribution of line items** 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center Submit Invoices Electronically to:

http://www.tungsten network.com 1-877-489-6135 See CONTINUATION Page Replacement of Automated Medication Dispensing System Salt Lake City and Surrounding VA Clinics Removal and replacement of system within multiple facilities *A site visit is not mandatory but encouraged. See attached for more information on attending the site visit.

The deadline for questions is 12:00pm MST, July 29th, 2025.

All questions must be submitted via email by the deadline to stephanie.cahill@va.gov. Questions shall be answered through a posted amendment to the solicitation.

The deadline for quotes is 12:00pm MST, August 6th, 2025.

All quotes must be submitted via email by the deadline to stephanie.cahill@va.gov.

Contract POCs:

- *PRIMARY* Contract Specialist: Stephanie Cahill;

Stephanie.Cahill@va.gov - submit questions and quotes

- Contracting Officer: John Cheng; John.Cheng2@va.gov See CONTINUATION Page X X X one(1) John Cheng Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

SAM UEI: ___________________________________

b. GOVERNMENT:

Contracting Officer 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Service Center Submit Invoice Electronically to:

http://www.tungsten-network.com

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B.2 STATEMENT OF WORK (SOW)

Salt Lake City VA Health Care System Replacement of Automatic Medication Dispensing System

BACKGROUND:

Salt Lake City VA Health Care System is seeking:

A. Replacement of its existing automatic medication dispensing system.

B. Additional Automated Dispensing Cabinets (ADCs) and other equipment for patient care areas as outlined below at the main facility (George E. Wahlen) or VA Community-Based Outpatient Clinics (CBOCs).

The contractor shall provide the equipment and perform services to the Department of Veterans Affairs (VA) in accordance with the tasks and deliverables as described in this Statement of Work (SOW). Contractor must provide the hardware, licenses, and software to set up virtual servers and to operate a fully inpatient automated dispensing cabinet system. The contractor shall provide technical support for the installation of each device as well as clinical support for the quality improvement, medication management, reporting infrastructure and Electronic Health Record (EHR) system integration. It shall include de-installation of the current system. In addition, the contractor shall provide clinical and technical user training, as needed, to ensure safe operation of the new ADC system. Final acceptance is completed once all equipment has been delivered, training, implementation, and any integration has been accomplished, and turnover/go-live has been completed.

FUNCTIONAL AND TECHNICAL SPECIFICATIONS

1. The requirement is for a replacement automatic medication dispensing system utilized amongst the main facility and ten (10) outpatient VA clinics. The medication dispensing system shall be able to store, manage, and dispense controlled substances. The system shall include cabinets, workstations, carousels, refrigerators, and utilize barcode scanning. The system shall provide inventory management and an automated audit trail. The barcode scanning system shall be able to assist in the receipt, distribution, and return of medications. The proposal shall include all software and licenses to fully operate the system using virtual servers provided by SLC.

2. Parts, consumables, and product support shall be available for the useful life of the device.

3. Remediation, vulnerability fixes, and upgrade services pertaining to recalls and medical device correction notices shall be available at no-cost to VA for the useful life of the device.

4. Vendor/offeror shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

5. The purchase for the Automated Medication Distribution System will cover all installed equipment at the facility. This includes:

· Three (3) Controlled Substance Safes (vaults to store and count medications) – Line Items 0001 & 0002

· Two (2) safes with at least 11 locking storage doors with adjustable shelfs inside each compartment).

· One (1) safe with a minimum of 3 storage compartments.

· Qty TBD (minimum total of 57): Automated Dispensing Cabinets configuration (ADCs - that act like vending machines at point of care locations like wards, CBOC’s or clinics) with the ability to add additional storage cabinets or auxiliary units if needed.

· ADCs will be distributed at the main and CBOC locations and shall be a combination of both full size and half size as proposed by the vendor/offeror. It shall be able to hold all medications as specified in attachment A document and include a 25% growth annually in both the number of medications and count of each medication over the next 5 years.

*Reference attached ‘Attachment A – ADC Capacity per Location’ document to determine appropriate design, size, and quantity to ensure vendor can meet each location’s specific storage capacity needs.*

**Reference Section D of this solicitation ‘Contract Documents, Exhibits, or Attachments’ below for delivery addresses and additional line-item distribution overview. *

· Fourteen (14) Anesthesia Stations (provide medication security and safe dispensing for the anesthesia providers during the intraoperative period)

· Three (3) Drug Storage Carousels (medication store and retrieval shelfs which spin to a selected drug location)

· Thirty-Six (36) refrigerators allowing secure storage of refrigerated medications with inventory tracking and integration into the main system.

· Auxiliary Equipment

· All licenses and software to provide a comprehensive system of medication accountability.

6. The system will be compliant to all VA and National Standards.

7. System will work with the current VISTA and Prime Vendor systems.

8. All equipment shall be FDA approved.

9. All equipment, hardware and software, shall be new and the latest technology available by the contractor at the time of delivery.

10. System will include inventory management and suggested orders for ADCs.

11. System will have a drug formulary that can link drug names (brand, and generic names) and dose forms (liquids). The formulary must require at least a 5-letter medication name search.

12. The system shall be configured to print reports and have the ability to access reports from a computer. System reports must include the ability to show null or cancelled cabinet activity report. A strength rating shall be applied if they can be configured to print reports automatically. **

13. The system shall print patient specific label with drug and dose information when withdrawing from a multi-dose container. Label printers shall be included within the quote.

14. A strength rating shall be applied if the system can access the data server from multiple computers at multiple locations. **

15. A strength rating shall be applied if the system provides Web-access/dashboard for tracking out of stock items, discrepancies, etc. at all locations **

16. Shall be able to assist in the receipt, distribution, and return of medications

17. The barcode scanners shall be able to read 2D barcodes, shall be heavy duty and able to handle constant use. They shall be able to interface with ADCs, controlled substance cabinets, and inventory systems. They shall be hard wired or integrated into the cabinet for ADCs, controlled substance storage, and wireless for carousels.

18. All auxiliary equipment will interface with the ADCs, controlled substance cabinets and the main systems controlling the distribution and security of medications. They will ensure that medications will be accounted for and secured. All auxiliary equipment, such as waste or return to Pharmacy bins, must be a part of the system that will restrict access and be secured to the system as not allow the removal of the auxiliary equipment.

SALIENT CHARACTERISTICS:

· Line Item 0001: Two (2) Controlled Substance Safes (at least 11 storage compartments each) at George E. Wahlen Main Facility.

Each safe shall:

· Report inventory reconciliation between ADCs and product dispensed from Pharmacy Vault.

· Be able to run reports to trace medications, individuals, or access.

· Include drug accountability from receipt to waste.

· Store medication under security and have levels of access for individual users.

· Be able to store multiple drugs per storage area (e.g. one storage bin with 4 drugs stored)

· Have the ability to print reports that includes facilitation of drug tracers, medication reconciliation, discrepancy resolution, quality assurance reports, Controlled Substance Safe inventory, ADC inventory and dispensing record, ADC suggested order or pick list.

· Dispense patient specific medications (e.g. outpatient prescriptions) or to ADCs while tracking inventory in real time.

· Have ability to store waste in a secure location away from other pharmacy inventory. Contents of waste report shall be included.

· Include a barcode scanner and printer per safe.

· Be able to hold syringes, 1L IV bags, and at least room for 200-1000 count standard medication bottles.

· The safe shall be no larger than 125” W x 30” D x 85” H. Vendors/offerors shall specify the clearance required to safely open the drawers and operate the system within their proposal.

· Clear doors are preferred but not mandatory

· Line Item 0002: One (1) Controlled Substance Safe (at least 3 storage compartments) at George E. Wahlen Main Facility.

The safe shall:

· Report inventory reconciliation between ADCs and product dispensed from Pharmacy Vault.

· Be able to run reports to trace medications, individuals, or access.

· Have drug accountability from receipt to waste.

· Store medication under security and have levels of access for individual users.

· Be able to store multiple drugs per storage area (e.g. one storage bin with 4 drugs stored)

· Have the ability to print reports that includes facilitation of drug tracers, medication reconciliation, discrepancy resolution, quality assurance reports, Controlled Substance Safe inventory, ADC inventory and dispensing record, ADC suggested order or pick list, Drug diversion automated trending events that fall outside the parameters.

· Dispense patient specific medications (e.g. outpatient prescriptions) or to ADCs while tracking inventory in real time.

· Have the ability to store waste in a secure location away from other pharmacy inventory. Contents of waste report shall be included.

· Be capable to run reports to show Override removal vs documentation time, Removal time vs documentation time, Waste vs documentation vs removal vs removals amounts/times, Anomalous usage report of Individuals with High usage. Ideally with a filter feature.

· Include a barcode scanner and printer per cabinet.

· Be able to hold syringes, 1L IV bags, and at least room for 200-1000 count standard medication bottles. The safe itself shall be no larger than 50” W x 30” D x 85” H.

· Vendors shall specify the clearance required to safely open the drawers and operate the system within their proposal.

· Clear doors are preferred but not mandatory

· Line Item 0003: Automated Dispensing Cabinets (ADC) **QTY: Minimum of 57 – Final quantity to be determined by the vendor/offeror** 57 total areas; 47 within the main facility and at least one at each of the (10) CBOCs.

Each ADC shall:

· Include a fingerprint scanner, touch screen, keyboard, touchpad, barcode scanner, and label printer for each cabinet.

· Include pockets or cubies which have locking lids. They shall be able to store patient specific medications in a location with a locking mechanism. A strength rating shall be applied if the multiple single-patients’ medications can be found in a single drawer with individual bins that have locking lids. Also, the storage pockets or cubies shall be configurable, and provide flexibility to reconfigure secure storage drawers or areas within drawers to accommodate changing medications requirements at no additional cost. After the award, the VA will configure the cabinet to meet that area’s requirements. Drawers and pockets or cubies shall be have mechanisms to prevent tampering using physical methods. Secure cabinets must be a unit in which inventory may only be accessed with bio id, fingerprinting, or unique codes per individual.

· Store large bulky items such as IV fluids. Identification of which cabinets will store bulky items will be identified prior to delivery depending on cabinet location.

· Be able to securely dispense refrigerated or non-refrigerated medications while keeping track of inventory of items in refrigeration. Provide secure dispensing of controlled substances with single unit dispensing restricting access to more than required dose.

· Have inventory reports to optimize station inventory and diversion reports. A strength rating shall be applied if the system can track inventory of patient specific medications (e.g. patient name and drug name). Must be able to report inventory, stock levels, access reports, refill reports, medication tracking, and work with all current VA systems at the facility to maintain inventory and security.

· Alert users for quantities removed greater or less than ordered and require witness verification of inventory, waste, or discrepancies using unique individual access steps. The system shall allow an end user (Nurse) or Pharmacy staff member to select multiple medications for a single patient using a single scan of the badge, without access to other patient’s medications.

· User access: ADCs will have security and various levels of access for individual users. Shall allow for management of users and enable termination or initiation of users from a web-based server interface or similar. The ADC will have a mechanism in place to prevent the addition of temporary users and to allow access to a float user. System shall allow some users to have multiple levels of access. The system shall have the option for increasing security when dispensing controlled substances or other high alert medications (e.g. only access to the needed doses to dispense). The system will leverage bio-ID technology for fingerprint scanning for security. The system shall have to capability to “lock” a user after no more than 5 failed attempts. Pharmacy and other authorized users must be able to manage drug formulary, inventory, users, device settings, run reports, and server setting from the server interface.

· Communicate with pharmacy systems using the same server to transfer admissions, transfers, discharges, and orders in real time.

· Be compatible with VISTA PADE HL7 interface, be HL7 messaging compatible with VISTA, and interface, via HL7 or other means, with other ADCs, carousels, safes, refrigerators, and all medication management systems.

· If communication between the server and ADC fails, the system shall be able to dispense medications (critical override).

· Must have the ability to configure the cabinet’s database to require at least a 5-letter medication name entry.

· Vendor/offeror shall specify the type of configuration and quantity of ADCs, for each of the following wards, using the attached department medication storage list (Attachment A). Vendor shall specify which configuration and quantity of each will go in each ward in their proposal (i.e. two full size cabinet for 2-East or three 6 drawer cabinets for 2-East). Vendor shall identify any medicine incapable of being stored into the ADC and a short description of any limitations the cabinets would pose to existing operations.

· The ADCs shall be able to hold all mediations provided in Attachment A and account for a 25% growth annually in both the number of medications and count of each mediation over the next 5 years.

Locations:

· George Wahlen Main Facility (47 Wards total – each needing a minimum of one ADC)

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· (10) CBOCs: Idaho Falls, Ogden, Orem, Pocatello, Price, Roosevelt, South Jordan, St. George, Cache Valley, Elko

**Reference Section D of this solicitation ‘Contract Documents, Exhibits, or Attachments’ for delivery addresses and additional line item distribution overview.*

· Line Item 0004: (14) Anesthesia Stations

Each Anesthesia station shall:

· Will provide a secure environment for controlled substances and non-controlled medications.

· Will come with or be compatible with an anesthesia barcode medication labeling system.

· Must include a bar code scanner and printer.

· Each anesthesia ADC shall include an external storage bin.

· Each anesthesia ADC shall be no larger than 52”W x 32”D x 65”H.

· Line Item 0005: Three (3) Drug Storage Carousels

Each Carousel shall:

· Integrate with ADCs for replenishment of ADCs.

· Be HL7 messaging compatible with VISTA.

· Be able, upon receiving a new order from HL7 interface or VISTA, correctly spin to the correct drug, have a mechanism (e.g., display pointing to correct location of drug) to identify where drug is stored, print a patient specific label, group multiple order for one patient. The printers shall be included within the quote. A strength rating shall be applied if a BCMA barcode can be incorporated.

· Have user interfaces that will include biometrics, display, keyboard, mouse, touch screen, wireless hand scanners.

· Have the following systems capability: Suggested order, inventory management, usage reports, ability to add/move/remove drugs from active inventory, remote location inventory (e.g., drug inventory not stocked in carousel) and the ability to easily manage the remote inventory.

· Be able to report current inventory, stocking activity, system changes, user access, and user actions. User shall be able to access it from the server interface.

· Be able to receive cart fill list via HL7 interface and will have the ability to either skip or pick items currently stocked in ADC depending on administration system settings.

· Have the ability of a user to manually access all stored medications in the event of a total power loss, malfunction, or damage to electric motor.

· Must be compatible with 2D barcodes to capture lots and expiration dates from compatible drug bottles barcodes and be able to store that information on the server.

· Be able to interface with site’s prime vendor (McKesson Drug).

· Be able to store the same drug in multiple storage bins.

· Allow for the storage of more than one drug per storage bin.

· Be able to discern between bulk bottles and unit dose medications for the same drug.

· A strength rating shall be applied if the device is energy star rated. **

· A strength rating shall be applied if the system provides storage locations outside of carousels and tracking (e.g. keep track of refrigerator stock).**

· Have the ability to connect to all other components within the Pharmacy dispensing system. ie. ADM’s Carousel, Safes, auxiliary equipment.

· Must include a wireless barcode scanner and printer for each carousel.

· Each carousel shall be no larger than 140” W x 65” D x 140”H without the work counter.

· Line Item 0006: (14) Medication Storage Refrigerators

· Shall be between 5-10 cu feet

· Shall be secure by using a locking mechanism to prevent diversion.

· A strength rating shall be applied if the system has locking refrigerator bins or drawers.

· Allow secure storage of refrigerated controlled substances in individual locking bins or drawers that open and lock based on communication from the ADC equipment.

· All will be delivered to main, George Wahlen, facility.

· Line Item 0007: (22) Medication Storage Refrigerators

· Shall be between 12-15 cu feet

· Shall be secure by using a locking mechanism to prevent diversion.

· A strength rating shall be applied if the system has locking refrigerator bins or drawers.

· Allow secure storage of refrigerated controlled substances in individual locking bins that open and lock based on communication from the ADC equipment.

**Reference Section D of this solicitation ‘Contract Documents, Exhibits, or Attachments’ for delivery addresses and additional line-item distribution overview. *

· Line Item 0008: Licenses and Software

· All Licenses will grant permission for the use of the product while protecting personal information of patients and staff.

· Contractor Software must protect VA systems from malware, spyware or any breach of VA information by any Non VA entity.

· The licenses must allow for the interconnection between all locations on a single platform.

· The system shall have an OS with current commercial support. All major component software applications (SQL, IIS, .Net, etc.)shall have current commercial support. A strength rating shall be applied if the OS or the component software applications have 60 months of commercial support.

· Vendor shall be in compliance with VA network security regulation according to VA Directive 6500 and 6550.

· Software Update/Patching: Software update and/or application patching shall be included. Vendor/offeror is responsible to coordinate with Facility Biomedical POC and work through facility change contract board prior to any update and/patching.

· VA Biomedical POC is responsible for Window security patch after vendor approves the patch.

· HTM shall be able to login, restart, shutdown and preform basic maintenance on servers with any vendor software loaded.

· Shall allow for management of users and enable termination or initiation of users from a web-based server interface or similar.

· A trained biomed technician shall have a standard user account and Windows administrator rights, either locally or through the domain, on the server with restart/shutdown rights, should the action be needed for maintenance/repair. In coordination with a trained VA biomed technician, the vendor shall allow for access by the biomed to SMAK the system.

· SLC will build and host the virtual server. Specifications for the virtual server shall be provided with the vendor’s proposal.

· Line Item 0009: Auxiliary Equipment

· To apply to equipment the vendor/offeror determines to be necessary for the proper functions of system but is not included with other line items.

· Line Item 0010: TRAINING

USER TRAINING

· The vendor shall provide clinical training onsite at each location. Assume users have no experience with medication dispensing systems. Training shall be provided in various forms of media such as, but not limited to, tutorials, manuals, computer-based training, distance, and on-site training, as appropriate. The Contractor must provide web-based training, self-paced to include modular training for clinical, that must be shared across VISNs at no additional cost to VA. Number of users expecting training: 5 pharmacy super-users, 4 pharmacy train-the-trainer users, 2 CBOCs train-the-trainer users (at each CBOC), 40 nursing train-the-trainer users at main facility:

· Included training shall include, but not be limited to, initial training of new personnel in operation and care of the system and reporting tools, as well as an actual demonstration of the system, and its interaction with the existing systems identified, e.g., VistA, medical device integration, Reporting Tool(s) and VA and/or commercial analytics solutions.

· Follow-on training shall be quoted for an additional 3 users per site to be taken within one year of post go-live. The Contractor shall provide guidance on completing any adjustments or other actions that may be undertaken by operating personnel in the event of malfunction or failure.

· The Contractor shall provide training manuals and instruction materials with implementation with each update to each attendee.

BIOMED TRAINING

· The vendor shall provide biomed service training to 4 biomed personnel. Assume no prior experience with a medication dispensing system and the training shall allow the staff to work on the system, obtain service keys/passwords for the life of the equipment, and have a standard user account/Windows administrator account on the server with restart/shutdown rights, should the action be needed for maintenance/repair. The training shall be at a similar level to the vendor’s service technicians, allowing the trained biomed to perform repairs and conduct preventative maintenance regardless of whether a maintenance contract is purchased. The contractor shall provide access to Preventive Maintenance (PM) and Corrective Maintenance (CM) procedures, including any calibration or maintenance software (if applicable).

· The Contractor shall provide training manuals and instruction materials with implementation with each update to each attendee.

· Assume users have no experience with medication dispensing systems. Training shall be provided in various forms of media such as, but not limited to, tutorials, manuals, computer-based training, distance, and on-site training, as appropriate.

· Line Item 0011: Warranty

· All hardware, licenses, and software shall include at least a 12-month warranty.

· Line Item 0012: Removal and Disposal of Existing Equipment (All at George Wahlen (main) facility).

· Vendor/offeror will assess old equipment prior to install and have processes in place for the repurpose, return, removal, recycling or destruction of current equipment. Vendor will submit the plan to the SLC Pharmacy for review.

· Need to remove the three old carousel in the inpatient pharmacy and dispose of properly at correct waste sites or recycling centers.

· Need to remove all current equipment (ADC’s, Safes, Auxiliary equipment and carts) that will not be integrated into the new system and disposed of at a correct waste site, recycling center or sent back to the original company.

· No equipment will be left on site once install is complete.

· Vendor must ensure that staff installation or removal of equipment has no criminal history that would pose a risk to the pharmacy and inventory.

· If the following cannot be integrated the following will be removed and properly disposed of at the correct waste sites or recycling centers.

19. Information Security. All VA sensitive information shall be protected at all times, in accordance with VA Handbook 6500.6 Appendix A. The contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations, and shall adhere to all VA Privacy & Security, the Privacy Act, and Health Insurance Portability and Accountability Act (HIPPA) requirements when obtaining and reviewing information.

a. The contractor shall report any known or expected security/privacy incidents, or any unauthorized disclosure of sensitive information, to the Contractor Officer’s Representative (COR) within 24 hours of discovery.

b. The vendor shall obtain and maintain an Active MOU/ISA for the life of the equipment.

c. The vendor shall agree to work their system through the TRM approval process. A strength rating shall be applied if the system is already TRM approved.

d. The vendor shall complete the 6550.6 Pre-Procurement form with their proposal.

e. The system shall have an OS with current commercial support. All major component software applications (SQL, IIS, .Net, etc.) have current commercial support. A strength rating shall be applied if the OS or the component software applications have 60 months of commercial support.

f. The vendor shall provide the MDS2.

20. Parts/Service Personnel/Tools.

a. Vendors shall provide a listing of the nearest service personnel and parts warehouses.

b. The vendor shall include at least one set per site of any specialized tools needed to service the equipment, if applicable. A strength rating may be applied if no specialized tools or test equipment is required to service the equipment.

21. Manuals. Two (2) electronic copies of operator instruction manuals, Two (2) electronic copies of Indications for Use (IFU) and Two (2) electronic copies of service manuals shall be provided upon delivery of the equipment to the George E. Wahlen facility. The manuals shall be permitted to be uploaded to VA’s OneSource application and have unlimited access online through a user portal regardless of the type of maintenance support purchased.

22. Integration and Project Management

a. The vendor shall identify a project manager. The vendor shall provide a schedule with deliverables, milestones, site prep work, training plan, risk management plan, and operations and maintenance plan. The vendor shall meet weekly or as-needed with the VA.

b. The vendor shall provide professional services to install and configure the system at each site. This may include, but is not limited to, workflow re-evaluation, recommendation and testing, integration testing with Vista/CPRS and/or associate medical equipment, report building/report configuration, post deployment assessment 6 months after the Go Live, etc. The Contractor shall coordinate with other Vendors and/or Contractors when necessary to accomplish this task.

c. Prior to device delivery, the contractor shall provide the following:

i. Finalized Server and workstation specifications.

ii. Serial numbers.

iii. MAC addresses of any wireless devices.

d. The contractor shall provide on-site installation services, to include the following (if applicable):

i. Unboxing.

ii. Staging of equipment.

iii. Incoming inspection on pumps.

iv. Download of infusion library/dataset.

v. Asset sticker tagging.

vi. Maintenance sticker tagging.

vii. Disinfection of equipment.

viii. Removal of trash.

ix. Installation at all sites listed

e. The contractor shall connect all applicable devices to the wireless network and server. Performance shall be validated and documented.

f. The contractor shall provide project management services, including, but not limited to, the following:

x. Determining project tasks.

xi. Scheduling meetings with stakeholders.

xii. Developing timelines.

xiii. Closing out project with sustainment plan.

xiv. Ensure the system is completely operational and performs all required functions prior to close out.

g. The contractor shall provide a formal report at the conclusion of deployment to include the following for each item:

xv. Model.

xvi. Serial number.

xvii. Asset number.

xviii. Original deployment location.

xix. Incoming inspection results.

xx. Manufacturer inspection results (if applicable).

h. The cost of travel for onsite installation, training, implementation, and integration services must not exceed the federal Joint Travel Regulations (JTR) rates.

IV. OTHER TERMS AND CONDITIONS

Information Security:

NOTE: This clause will undergo official rule making by the Office of Acquisitions and Logistics. The below language will be submitted for public review through the Federal Register. The final wording of the clause may be changed from what is outlined below based on public review and comment. Once approved, the final language in the clause can be obtained from the Office of Acquisitions and Logistics Programs and Policy.

1. SUBPART 839.2 – INFORMATION AND INFORMATION TECHNOLOGY SECURITY REQUIREMENTS

839.201 Contract clause for Information and Information Technology Security:

852.273-75 - SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (INTERIM- OCTOBER 2008) As prescribed in 839.201, insert the following clause:

The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

(END OF CLAUSE)

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

1. GENERAL. This entire section applies to all acquisitions requiring any Information Security and Privacy language. Contractors, contractor personnel, subcontractors and subcontractor personnel will be subject to the same federal laws, regulations, standards, VA directives and handbooks, as VA personnel regarding information and information system security and privacy.

VA INFORMATION CUSTODIAL LANGUAGE. This entire section applies to all acquisitions requiring any Information Security and Privacy language.

a. The Government shall receive unlimited rights to data/intellectual property first produced and delivered in the performance of this contract or order (hereinafter “contract”) unless expressly stated otherwise in this contract. This includes all rights to source code and all documentation created in support thereof. The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General. The primary clause used to define computer software license (not data/intellectual property first produced under this contractor or order) is FAR 52.227-19, Commercial Computer Software License.

b. Information made available to the contractor by VA for the performance or administration of this contract will be used only for the purposes specified in the service agreement, SOW, PWS, PD, and/or contract. The contractor shall not use VA information in any other manner without prior written approval from a VA Contracting Officer (CO). The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General.

c. VA information will not be co-mingled with any other data on the contractor’s information systems or media storage systems. The contractor shall ensure compliance with Federal and VA requirements related to data protection, data encryption, physical data segregation, logical data segregation, classification requirements and media sanitization.

d. VA reserves the right to conduct scheduled or unscheduled audits, assessments, or investigations of contractor Information Technology (IT) resources to ensure information security is compliant with Federal and VA requirements. The contractor shall provide all necessary access to records (including electronic and documentary materials related to the contracts and subcontracts) and support (including access to contractor and subcontractor staff associated with the contract) to VA, VA's Office Inspector General (OIG), and/or Government Accountability Office (GAO) staff during periodic control assessments, audits, or investigations.

e. The contractor may only use VA information within the terms of the contract and applicable Federal law, regulations, and VA policies. If new Federal information security laws, regulations or VA policies become applicable after execution of the contract, the parties agree to negotiate contract modification and adjustment necessary to implement the new laws, regulations, and/or policies.

f. The contractor shall not make copies of VA information except as specifically authorized and necessary to perform the terms of the contract. If copies are made for restoration purposes, after the restoration is complete, the copies shall be destroyed in accordance with VA Directive 6500, VA Cybersecurity Program and VA Information Security Knowledge Service.

g. If a Veterans Health Administration (VHA) contract is terminated for default or cause with a business associate, the related local Business Associate Agreement (BAA) shall also be terminated and actions taken in accordance with VHA Directive 1605.05, Business Associate Agreements. If there is an executed national BAA associated with the contract, VA will determine what actions are appropriate and notify the contactor.

h. The contractor shall store and transmit VA sensitive information in an encrypted form, using VA-approved encryption tools which are, at a minimum, Federal Information Processing Standards (FIPS) 140-2, Security Requirements for Cryptographic Modules (or its successor) validated and in conformance with VA Information Security Knowledge Service requirements. The contractor shall transmit VA sensitive information using VA approved Transport Layer Security (TLS) configured with FIPS based cipher suites in conformance with National Institute of Standards and Technology (NIST) 800-52, Guidelines for the Selection, Configuration and Use of Transport Layer Security (TLS) Implementations.

i. The contractor’s firewall and web services security controls, as applicable, shall meet or exceed VA’s minimum requirements.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two situations: (i) in response to a qualifying order of a court of competent jurisdiction after notification to VA CO (ii) with written approval from the VA CO. The contractor shall refer all requests for, demands for production of or inquiries about, VA information and information systems to the VA CO for response.

k. Notwithstanding the provision above, the contractor shall not release VA records protected by Title 38 U.S.C. § 5705, Confidentiality of medical quality assurance records and/or Title 38 U.S.C. § 7332, Confidentiality of certain medical records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse or infection with Human Immunodeficiency Virus (HIV). If the contractor is in receipt of a court order or other requests for the abovementioned information, the contractor shall immediately refer such court order or other requests to the VA CO for response.

l. Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract will be protected and secured in accordance with VA Directive 6500 and Identity and Access Management (IAM) Security processes specified in the VA Information Security Knowledge Service.

m. Any data destruction done on behalf of VA by a contractor shall be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management, VA Handbook 6300.1, Records Management Procedures, and applicable VA Records Control Schedules.

n. The contractor shall provide its plan for destruction of all VA data in its possession according to VA Directive 6500 and NIST 800-88, Guidelines for Media Sanitization prior to termination or completion of this contract. If directed by the COR/CO, the contractor shall return all Federal Records to VA for disposition.

o. Any media, such as paper, magnetic tape, magnetic disks, solid state devices or optical discs that is used to store, process, or access VA information that cannot be destroyed shall be returned to VA. The contractor shall hold the appropriate material until otherwise directed by the Contracting Officer’s Representative (COR) or CO. Items shall be returned securely via VA-approved methods. VA sensitive information must be transmitted utilizing VA-approved encryption tools which are validated under FIPS 140-2 (or its successor) and NIST 800-52. If mailed, the contractor shall send via a trackable method (USPS, UPS, FedEx, etc.) and immediately provide the COR/CO with the tracking information. Self-certification by the contractor that the data destruction requirements above have been met shall be sent to the COR/CO within 30 business days of termination of the contract.

p. All electronic storage media (hard drives, optical disks, CDs, back-up tapes, etc.) used to store, process or access VA information will not be returned to the contractor at the end of lease, loan, or trade-in. Exceptions to this paragraph will only be granted with the written approval of the VA CO.

3. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS. This section applies when any person requires access to information made…