36C25925Q0377.docx

SUBJECT*

DSS Periop Licenses, Maintenance and Support POP 8/22/25-8/21/2026

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Christine Jarvis christine.jarvis@va.gov 303-712-5784

PLACE OF PERFORMANCE

ADDITIONAL INFORMATION

DESCRIPTION

DSS LiveData Periop System Maintenance and Support

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation for Document Storage Systems Inc. (DSS) Periop System Maintenance and Support I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

II. This is a Request for Quote (RFQ) Solicitation number 36C25925Q0377. The government anticipates awarding a firm-fixed price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract resulting from this solicitation. Period of performance for the Indefinite-Delivery Indefinite-Quantity (IDIQ) contract is five (5) years (60-months) an estimated period of performance 08/22/2025 to 08/21/2030. Task Orders may be placed against the IDIQ each ordering period.

III. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.

IV. This acquisition is unrestricted, NOT set-aside. The North American Industry Classification System (NAICS) code is 541519 Other Computer Related Services with a small business size of $34 Million. The PSC is DA10 - IT Telecom-Business Application Development Software as a Service.

V. Department of Veterans Affairs, Network Contracting Office 19 Located at 6162 S. Willow Drive, Suite 300, Greenwood Village, Colorado 80111, in support of VISN 19 station facilities is seeking to procure services in accordance with the Statement of Work and price schedule.

VI. All interested parties shall provide quotations for services in accordance with the Attachment A - Statement of Work (SOW).

VII. The Contractor shall price for Services as detailed in Attachment B - Price Schedule.

VIII. Description of DSS Brand Name products and services to be acquired:

IX. Place of performance for this project is VISN 19 sites:

(660) Salt Lake VA Health Care System 500 Foothill Drive Salt Lake City, UT 84148 -0001

(635) Oklahoma City VA Health Care System 921 NE 13th Street Oklahoma City, OK 73104 -5007

(623) Eastern Oklahoma VA Health Care System 1011 Honor Heights Dr.

Muskogee, OK 74401 1318

(575) Grand Junction Veterans Health Care System 2121 North Avenue Grand Junction, CO 81501-6428

(436) Montana VA Health Care System 3687 Veterans Drive Fort Harrison, MT 59636 -1500

(442) Cheyenne VA Medical Center 2360 East Pershing Blvd.

Cheyenne, WY 82001-5356

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X. Period of performance is 5 years (60-month) which includes a base year and four (4) 1-year ordering periods.

XI. The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

(k) Submission of quote shall include the following volumes: (I) Price, (II) Narrative to Support the General Standards of Responsibility Volume I – Price - The offeror shall complete Attachment B – Price Schedule Volume II – General Standards of Responsibility - To assist the contracting officer in determining if the general and special standards of responsibility applicable to this procurement are met, offerors shall provide the following information with their quotes. Failure to include this information could result in a contracting officer’s determination that an otherwise successful offeror is not eligible for contract award.

G1: Offeror shall provide a letter of authorization from the manufacturer stating that they are an authorized distributor/reseller for OEM products.

G2: Offer shall provide clear documentation of the capability to provide all products/services included in the SOW.

(End of Addendum to 52.212-1)

OFFER SUBMITTAL INSTRUCTIONS:

Offeror shall:

1. Submit offers by Due Date/Time specified in section XVII. Late quotes shall not be considered.

1. Acknowledge all amendment acknowledgements as part of their offer/quote

1. Complete and submit Attachment B – Price Schedule with this offer.

1. Submit General Standards of Responsibility Documents G1 and G2.

G1: Offeror shall provide a letter of authorization from the manufacturer for each OEM product stating that they are an authorized distributor/reseller.

G2: Offer shall provide clear documentation of the capability to provide all products/services included in the SOW.

Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered non-compliant and eliminated from evaluation.

(End of Provision)

XII. The provision at 52.212-2 Evaluation – Commercial Items applies to this acquisition.

Addendum to 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis of Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate offers based on price and other factors. Evaluation of quotes will be conducted utilizing Simplified Acquisition Procedures in accordance with FAR 13.106-2(b)(3), Evaluation of Quotations or Offers, using a two (2) factor evaluation. Two (2) factor evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most beneficial to the Government. The Government reserves the right to consider a quotation other than the lowest price. Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides a benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each offer must meet the requirements of the solicitation to be considered for evaluation.

Please read each section below carefully for the submittals and information required as part of the evaluation. Offers missing the requested information below, as well as the items listed in the Addendum to FAR 52.212-1, Instructions to Offerors, shall be considered non-compliant and may be removed from the evaluation process.

a. Non price Factor: General Standards of Responsibility - Offeror shall (1) provide a letter of authorization from the manufacturer for each OEM product/service stating that they are an authorized distributor/reseller and (2) provide documentation of the clear capability to provide all products/services included in the SOW.

b. Price: The Government will evaluate the price schedule submitted by each offeror. Contractors shall submit Attachment B – Price Schedule. Firm fixed unit pricing shall include all labor, overhead, profit, materials, and associated costs of the like to provide product/services.

1. Pricing shall not be handwritten on Attachment B – Price Schedule to ensure pricing is legible.

2. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(b) Options - The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(c) Evaluation Process: The government anticipates selecting the best suited contractor from initial responses, without engaging in exchanges with contractors. Contractors are strongly encouraged to submit their best price in response to this RFQ. Once the government determines the contractor that is the best‐suited (i.e., the apparent successful contractor), the government reserves the right to communicate with only that contractor to address any remaining issues, if necessary, and finalize a task order with that contractor. These issues may include technical capability and price but will not include relaxing the Government’s requirement or the basis on which offerors proposed. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the government, the government reserves the right to communicate with the next best‐suited contractor based on the original analysis and address any remaining issues.

(d) Acceptance of Offer. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), without negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision) In addition to information provided by FAR Provision 52.212-2 Evaluation- Commercial Items, the following evaluation approach will be used:

For each proposal received, the Government will evaluate the following:

· Price Factor: Price

· Non-price factor: General Standards of Responsibility Quotes will be evaluated in the following manner:

1. The lowest-priced quote will be identified and evaluated to determine if the quoted price exceeds the amount of funding available for the procurement.

2. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable.

3. The contracting officer will then determine if the successful offeror is responsible in compliance with Federal Acquisition Regulations FAR 9.105-2.

4. If the quoted price is found to be reasonable and the offer is determined to be responsible, the non-price factor General Standards of Responsibility will be evaluated.

5. If the General Standards of Responsibility will meet the need of the government the responsible offeror who submitted the lowest-priced quote will be identified as the “successful offeror.”

6. If contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above.

7. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made.

The contracting officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement. The contracting officer may likewise find a quote under evaluation, as well as all remaining quotes, not acceptable and cancel the solicitation if the quote currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government’s interest.

FAR 52.212-3 – OFFERORS REPRESENTATION AND CERTIFICATIONS – COMMERCIAL ITEMS

Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

XIII. FAR 52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERIAL ITEMS (November 2021), applies to this requirement.

Addendum to XI. FAR 52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERIAL ITEMS (November 2023)

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-1 Solicitation Provisions Incorporated by Reference.

Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

XIV. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025) apples to this requirement. The additional clauses below are incorporated by reference.

XV. VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

Provisions:

Clauses:

XVI. This is not a Defense Priorities and Allocations System (DPAS) rated requitement.

XVII. Offers are due 08/19/2025 @ 10:00AM Mountain Time. All questions/inquiries must be submitted to the contract specialist via electronic mail (e-mail) not later than 08/15/2025 @ 10:00AM Mountain Time. Inquiries submitted via telephone calls will be re-directed to an e-mail submission. Submit offers or any questions to the attention of Christine Jarvis via email to: christine.jarvis@va.gov.

See attached document: Attachment A - SOW - DSS Periop Sustainment.

See attached document: Attachment B - Price Schedule.

See attached document: Attachment 1 - DOL 2015-5405 WY Laramie rv26 7.7.2025.

See attached document: Attachment 2 - DOL 2015-5319 OK Muscogee rv27 7.8.25.

See attached document: Attachment 3 - DOL 2015-5489 UT Salt Lake rv26 6.9.25.

See attached document: Attachment 4 - DOL 2015-6031 MT Lewis Clark rv2 7.8.25.

See attached document: Attachment 5 - DOL 2015-5419 CO Denver rv29 7.14.25.

See attached document: Attachment 6 - DOL 2015-5331 OK Pottowamie rv29 7.7.25.

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