36C25925Q0156.docx

SUBJECT*

Fire Pump Inspection, Testing and Maintenance | Grand Junction, CO

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Jim Lewis james.lewis114fbb@va.gov

PLACE OF PERFORMANCE

Grand Junction VA Medical Center

2121 North Ave

Grand Junction, CO 81501

SOURCES SOUGHT SYNOPSIS ONLY

1. The Department of Veterans Affairs, Network Contracting Office 19, is seeking potential sources for an agreement to provide Fire Pump Inspection, Testing and Maintenance Services for the Western Colorado VAHCS, Grand Junction, CO. See the attached Statement of Work (SOW) for more details.

2. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business or large business) relative to NAICS 541990 – All Other Professional, Scientific, and Technical Services ($19.5 Million). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought synopsis, a solicitation announcement may be published on Contract Opportunities or GSA. Responses to this Sources Sought synopsis are not considered adequate responses to the solicitation announcement.

3. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) located at https://sam.gov. Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses who respond must be registered with the U.S Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.

4. This is a Sources Sought announcement ONLY and is NOT a request for proposals or quotes.

5. This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the VA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to james.lewis114fbb@va.gov on or before January 23, 2025, by 2:00 pm MST.

6. In response to this announcement, please provide the following information:

Company Name:

Address:

GSA/FSS contract number:

SAM Unique Entity ID Number:

Contact Name:

Phone No.:

Email:

Western Colorado Health Care System (WCHCS) - Grand Junction Veterans Administration(VA) Statement of Work (SOW) for VA Station Fire Pump Inspection and Testing

1. Purpose The Western Colorado Health Care System (WCHCS) medical center, located on 2121 North Ave, Grand Junction CO, 81501 has a requirement for the VA facility to comply with the fire code safety requirements.

2. Objectives Complete all required inspection, testing, and maintenance on the VA facility fire pump system to ensure the availability and reliability of the system when required.

3. Scope of Work

3.1. The Contractor shall provide all labor, supervision, tools, equipment, materials, and industry expertise necessary to complete the requirements listed in Section 4, Mandatory Tasks and Deliverables.

3.2. Table 1. Fire Pump Key Component List:

Table 1. Fire Pump Key Component List

4. Mandatory Tasks and Deliverables

4.1. CLIN 1001: Monthly Inspection and Testing of the Fire Pump System per the latest version of NFPA 25

4.1.1. Deliverables for CLIN 1001

4.1.1.1. The monthly service shall be completed 30 +/-10 calendar days from the prior months service date.

4.1.1.2. Contractor shall complete a monthly inspection and testing of the station fire pump system that meets compliance with the latest version of the National Fire Protection Association (NFPA) 25 -Table 8.1.1.2, and the manufacturer’s maintenance requirements.

4.1.1.3. The monthly service shall include, but not be limited to the equipment listed in Table 1.

4.1.1.4. The monthly inspection and testing of the fire pump shall be completed with the pump running in a no-flow condition, per NFPA 25.

4.1.1.5. The contractor shall report all deficiencies to the COR identified that create a safety risk to the VA patients, VA personnel, VA property, or community during or prior to leaving the station each service day.

4.1.1.6. Within 10 business days following the service work, the contractor shall provide the Contracting Officer Representative (COR) a written field service report, including all deficiencies identifies, all performed tests and test results, and all parts, cleaned, calibrated, repaired, or replaced. The service report shall also provide a quote for labor, parts, and a timeline to repair the reported deficiencies.

4.1.1.7. When a conflict arises between Codes, Standards, Specifications, or requirements, the more stringent requirement shall apply, unless otherwise directed by this contract or the CO.

4.2. CLIN 1002: Annual Testing of the Fire Pump System

4.2.1. Deliverables for CLIN 1002

4.2.1.1. Contractor shall complete an annual inspection and testing of the station fire pump system that meets compliance with the latest version of NFPA 25 - Table 8.1.1.2, Occupational Safety and Health Administration (OSHA), and the manufacturer’s maintenance requirements.

4.2.1.2. The annual service shall include, but not limited to the equipment listed in Table 1.

4.2.1.3. The annual testing of the fire pump system shall be completed with the pump running in full flow condition, per NFPA 25.

4.2.1.4. The contractor shall report all deficiencies to the COR identified that create a safety risk to the VA patients, VA personnel, VA property, or community during or prior to leaving the station each service day.

4.2.1.5. Within 10 business days following the service work, the contractor shall provide the COR a written field service report, including all deficiencies identifies, all performed tests and test results, and all parts, cleaned, calibrated, repaired, or replaced. The service report shall also provide a quote for labor, parts, and a timeline to repair the reported deficiencies.

4.2.1.6. When a conflict arises between Codes, Standards, Specifications, or requirements, the more stringent requirement shall apply, unless otherwise directed by this contract or the CO.

4.3. CLIN 1003: Repair and Maintenance of the Fire Pump System per the latest version of NFPA 25 and the manufacturers requirements.

4.3.1. Deliverables for CLIN 1003

4.3.1.1. The contractor shall reference this CLIN to invoice for all approved expenses required to repair and maintain the fire pump system.

4.3.1.2. All parts and materials used to repair and maintain the equipment shall meet the minimum manufacturer’s requirements as approved replacement.

4.3.1.3. All parts used for repair of the system shall carry a minimum one (1) year warranty.

4.3.1.4. Within 10 business days following the service work, the contractor shall provide the COR a written field service report, including all deficiencies identifies, all performed tests and test results, and all parts, cleaned, calibrated, repaired, or replaced.

4.3.1.5. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 2 hours of determination that on-site assistance is required.

5. Period of Performance The period of performance shall be from the date of award for a base year and 4 option years. The contractor shall coordinate with the COR to schedule the services outlined in Section 4. Normal hours of operation are Monday through Friday, 8:00am-5:00pm, except Federal holidays. The Contractor shall have the flexibility to schedule work outside the normal hours with prior approval of the COR. Contractor shall notify the COR 10 business days in advance to schedule work outside of normal operating hours. Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility.

There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed holidays by the government during this contract period shall also be observed.

Under current definitions, five are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

6. Place of Performance The service work shall take place at:

WCHCS - VA Medical Center 2121 North Avenue Grand Junction, CO. 81501

7. Key Personnel Certain skilled experience professionals and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key personnel”.

7.1. Domain Knowledge

7.1.1. The Contractor and key personnel shall conform to the latest versions of the Occupational, Safety and Health Act (OSHA), NFPA, VHA Directives, State, County, and city laws, ordinances, and regulations.

7.2. Contractor Qualifications

7.2.1. The Contractor shall have one employee on staff who shall possess a valid NICET- FAS Level 3 certification and be available to the technician if required. All Fire Alarm Technicians shall possess a minimum of NICET-Level 1 certification. The contractor shall provide copies of personnel certifications upon the request of the CO.

8. Type of Contract Firm Fixed Price

9. Changes to the SOW Any changes to the SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. The Contractor shall submit a change order request to the CO and request compensation for parts and labor not included in the scope of this contract.

10. Contractor and Government Responsibilities

10.1. Contractor Responsibility

10.1.1. Contractor shall furnish personnel, supervision, knowledge, professional expertise, tools, materials, equipment, and quality control to complete the Mandatory Tasks and Deliverables of this SOW.

10.1.2. The items necessary to perform work as required under this contract shall be furnished, maintained, and operated by the contractor and shall be consistent and fully compliant with all applicable OSHA, ASME, NFPA, Federal, State, County, City laws, ordinances, and regulations.

10.1.3. The contractor shall use active calibrated test equipment to obtain and determine all required measurable data. Contractor shall provide calibration certifications upon request from the CO or COR.

10.1.4. During and at completion of work, debris shall not be allowed to spread unnecessarily in adjacent areas and shall not accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress.

10.1.5. The Contractor and key personnel shall be responsible for the cost of repair or replacement of any damage to the VA Medical Center property, structure or equipment caused by the Contractor or key personnel.

10.1.6. The contractor shall provide a minimum of 10 business days’ notice prior to the commencement of any work.

10.1.7. Key personnel shall sign in and sign out at Building 8 and communicate ongoing changes with the COR while on-station. Contact information shall be provided to the COR.

11. Formal Acceptance or Rejection of Deliverables

11.1. If deficiencies were discovered not covered by this service contract, Contractor shall

12. Quality Standards for Deliverables – Performance Measures

12.1. All workmanship shall meet the standards specified and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; local, state, and federal standards; and all applicable building and safety codes.

12.2. Contractor shall meet the time-bound requirements for service and reporting defined in the SOW.

12.3. Contractor and key personnel shall adhere to the service personnel reporting and VA facility requirements.

13. Security – Privacy Requirements

13.1. The C&A requirements do not apply, and a Security Accreditation Package is not required.