36C25925Q0150.docx

SUBJECT*

Life Safety Device Inspection, Testing and Maintenance

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Jim Lewis james.lewis114fbb@va.gov

PLACE OF PERFORMANCE

George E. Wahlen VA Medical Center

500 Foothill Drive

Salt Lake City, UT 84148

SOURCES SOUGHT SYNOPSIS ONLY

1. The Department of Veterans Affairs, Network Contracting Office 19, is seeking potential sources for an agreement to provide Life Safety Devices Inspection, Testing and Maintenance (ITM) services for the Salt Lake City VAMC, Salt Lake City, UT. See the attached Statement of Work (SOW) for more details.

2. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business or large business) relative to NAICS 339112 – Surgical and Medical Instrument Manufacturing (1,000 Employees). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought synopsis, a solicitation announcement may be published on Contract Opportunities or GSA. Responses to this Sources Sought synopsis are not considered adequate responses to the solicitation announcement.

3. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) located at https://sam.gov. Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses who respond must be registered with the U.S Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.

4. This is a Sources Sought announcement ONLY and is NOT a request for proposals or quotes.

5. This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the VA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to james.lewis114fbb@va.gov on or before January 22, 2025, by 2:00 pm MDT.

6. In response to this announcement, please provide the following information:

Company Name:

Address:

GSA/FSS contract number:

SAM Unique Entity ID Number:

Contact Name:

Phone No.:

Email:

Salt Lake City VA Medical Center Salt Lake City, UT 84148 statement of work

GENERAL SPECIFICATIONS:

General: This is a non-personal services contract to provide LIFE SAFETY DEVICES INSPECTION, TESTING, AND MAINTENANCE (ITM) SERVICES. The Government shall not exercise any supervision or control over the service providers providing the services described herein.

Description of Services/Introduction: The Contractor shall provide all personnel, transportation, materials, equipment, supplies, facilities, supervision, other essential items, and non-personal services necessary to perform ITM services for fire extinguishers, automated external defibrillators (AEDs), emergency eyewashes, and emergency showers as defined in this Statement of Work. The Contractor must assume total liability for all contract employees. The Contractor shall perform to the standards of the contract.

Period of Performance: One Base Year plus 4 Option Years.

1. Background The VA Salt Lake City Health Care System (VASLCHCS) is comprised of 3 patient care buildings and 26 support buildings that require ITM services for life safety devices (fire extinguishers, AEDs, emergency eyewashes, and emergency showers). Geographically the facility is located in Salt Lake City, Utah.

2. Project Scope:

VASLCHCS requires a single Contractor with the ability to perform life safety devices inspection, testing, maintenance (preventative and corrective)(ITM) of all devices across the buildings. The Contractor must be qualified and experienced in accordance with National Fire Protection Association (NFPA) 10 and NFPA 101 requirements, American National Standards Institute (ANSI) Z358.1 standards and the Joint Commission (TJC) standards. The Life Safety devices ITM may be supported by sub-contractors at the cost of the prime Contractor. The requirement for proof of certifications shall apply to all sub-contractors.

The Contractor shall coordinate database updates of all ITM as defined in the most current editions of the TJC standards, NFPA codes, ANSI, and applicable VHA directives. The VA shall maintain the database. The C&A requirements do not apply, and that a Security Accreditation Package is not required.

3. Specifications:

3.1.1. Life Safety Devices Inspection, Testing, and Maintenance (ITM)

3.1.1.1. Contractor must be able to inspect, test, and maintain 100% of the life safety devices listed in accordance with the most recent addition of NFPA 10, NFPA 101, TJC, and ANSI Z358.1 standards and provide these services for the following location:

[The SLC campus is composed of several buildings encompassing multiple life safety devices. Buildings 1, 3, 14 (multi-storied Hospital buildings); 2, 45, 7, 26, (Research buildings); 4, 6, 8, 9, 18, 38, 47, 49 (support buildings); 5 (kitchen); 16 (multi-story office building); 27, 39, 40, 41, 42, 44 (engineering buildings); 32 (Fisher House); 13 (childcare); building 1 pump house; 48 (parking garage); and 34 (propane storage) contain fire alarm components and are included in this contract.]

3.1.2. Inspection and Testing Schedules

3.1.2.1. Contractor must be able to meet the following schedule:

A/S/M = All devices tested Annually, Semi-annually, and Monthly as defined in the most current edition of NFPA 10, NFPA 101, TJC, and ANSI Z358.1 standards.

M = All devices tested Monthly as defined in the most current edition of NFPA 10, NFPA 101, TJC, and ANSI Z358.1 standards.

3.1.2.2. Contractor shall reconcile list of devices inspected and tested with

3.1.2.3. During all onsite work, the Contractor shall provide a daily in-brief prior to any

3.1.3. Fire Extinguishers

3.1.3.1. Contractor shall provide 100% ITM service for all fire extinguishers.

3.1.3.1.1. All fire extinguishers shall be checked monthly according to

3.1.3.1.2. All fire extinguishers shall be inspected and maintenance

3.1.3.1.3. All fire extinguishers shall have 6 or 12-year maintenance

3.1.3.1.4. All inspections and maintenance performed shall be documented utilizing a database maintained by the VA and by detailed invoice.

3.1.3.1.5. The Contractor shall provide all necessary test equipment and labor to perform required inspection, testing, and maintenance.

3.1.3.1.6. All fire extinguishers shall have a Unique Identifier (UID) number.

VA shall provide a UID for every device and location.

3.1.3.1.7. All inventories and inspection reports shall be organized by the UID.

3.1.3.1.8. UID numbers must never be re-used or re-issued to new devices from a previously retired device.

3.1.4. AED Devices

3.1.4.1. Contractor shall provide 100% inspection service for the public access AED devices in accordance with the medical center policy.

3.1.4.1.1. At a minimum the following items shall be checked:

3.1.4.1.1.1. Visual check of device – check for any obvious damage or missing parts

3.1.4.1.1.2. Battery check – different models have different methods of warning about low battery.

3.1.4.1.1.3. Check defibrillator pads are sealed and in-date.

3.1.4.1.1.4. Check spare defibrillator pads are sealed and in-date

3.1.4.1.1.5. Check accessory equipment is present: towel, razor, CPR face shield, scissors, gloves, paperwork.

3.1.4.1.1.6. Check integrity and security of defibrillator cabinet.

3.1.4.1.1.7. Contractor shall place tamper evident seal on each AED cabinet and record the new seal number on daily job sheet.

3.1.4.1.1.8. All inspections and maintenance performed shall be documented utilizing a database maintained by the VA and by detailed invoice.

3.1.4.1.1.9. The Contractor shall provide all necessary test equipment and labor to perform required inspection, testing, and maintenance.

3.1.4.1.1.10. During all onsite work, the Contractor shall provide a daily in-brief prior to any work completed and out-brief prior to departure to the COR (or representative). A daily log of all activities shall be provided to the COR detailing work performed, condition found, corrective actions, and the as left condition by the Contractor-on-Contractor letterhead.

3.1.4.1.1.11. All AED devices shall have a Unique Identifier (UID) number.

3.1.4.1.1.11.1. VA shall provide a UID for every device.

3.1.4.1.1.11.2. All inventories and inspection reports shall be organized by the UID.

3.1.4.1.1.11.3. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance).

3.1.4.1.1.11.4. UID numbers must never be re-used or re-issued to new devices from a previously retired device.

3.1.5. Emergency Eyewashes/Showers and Portable Stations

3.1.5.1. Contractor shall provide 100% inspection and testing service for all emergency

3.1.5.2. All emergency eyewashes and emergency showers shall be inspected and

3.1.5.3. Any portable emergency eyewashes shall be flushed and refilled semi-annually

3.1.5.4. All inspections and maintenance performed shall be documented utilizing a database maintained by the VA and by detailed invoice.

3.1.5.5. The Contractor shall provide all necessary test equipment and labor to perform required inspection, testing, and maintenance.

3.1.5.5.1. The testing equipment shall comply with ANSI testing standards such as model 9011 ANSI Shower and Eyewash Testing Kit

3.1.5.6. During all onsite work, the Contractor shall provide a daily in-brief prior to any

3.1.5.7. All emergency eyewashes and emergency showers shall have a Unique Identifier (UID) number.

3.1.5.7.1. VA shall provide a UID for every device.

3.1.5.7.2. All inventories and inspection reports shall be organized by the UID.

3.1.5.7.3. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance).

3.1.5.7.4. UID numbers must never be re-used or re-issued to new devices from a previously retired device.

3.1.6. Documentation

3.1.6.1. All documentation shall be kept current and up-to date. Documented

3.1.6.2. Contractor shall provide results of all work in the following format:

3.1.6.2.1. Name of the activity

3.1.6.2.2. Date of the activity

3.1.6.2.3. Required frequency of the activity

3.1.6.2.4. Name and contact information, including affiliation, of individual who performed the activity.

3.1.6.2.5. Result of the activity

3.1.6.3. Contractor shall provide 1 hard copy and 1 electronic (CD/DVD)

3.1.6.4. Deficiency Notices

3.1.6.4.1. The Contractor shall initiate a Deficiency Notice (DN) using electronic

3.1.7. Government Requirements

3.1.7.1. All Contractor employees dispatched to or working at any of the VA

3.1.7.2. Information Security

3.1.7.2.1. The Contractor shall not have access to the VA information system or

3.1.7.2.2. The Contractor shall not have access to Patient Health Information

3.1.7.2.3. The C&A requirements do not apply, and that a Security Accreditation Package is not required.

3.1.8. Special Contract Requirements

3.1.8.1. Per VHA Directive 1085, SMOKE-FREE POLICY FOR PATIENTS,

3.1.8.2. Any incidents shall first be reported by telephone to the COR. Contractor

3.1.8.3. No work shall be completed under this contract unless specifically allowed

4. SAFETY REQUIREMENTS

4.1. The Contractor shall take such safety precautions as the Contracting Officer, or his designee may determine to be reasonably necessary to protect the lives and health of patients, VA employees, the public, the environment, and the lives and health of the contractor’s personnel from any hazards associated with the performance of this contract.

4.2. The Contractor shall assure that the furnishing of personal protective equipment (PPE) is provided to their staff or that any subcontractors are furnished with approved personal protective equipment (PPE) per NIOSH, ANSI standards. To include, the contractor shall comply with all OSHA, NFPA and VHA safety standard to guarantee the safety of their staff required to complete all tasks within this contract safely.

4.3. The Contract Officer or designee shall notify the contractor of any noncompliance with the foregoing provision and action to be taken. The Contractor shall after receipt of such notice immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or representative at the site of the work, shall be deemed sufficient for the purpose of aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default.

5. Contract CLIN Breakdown

5.1. AED Inspections (Monthly)

5.2. Emergency Eyewash and shower inspections (Monthly)

5.3. Portable Emergency Eyewash inspections (Monthly)

5.3.1. Portable emergency Eyewash Refill (as required by manufacture or standard)

5.4. Fire Extinguisher Inspection (Monthly)

5.5. Fire Extinguisher Inspection (Annual)

5.5.1. Fire extinguisher refill/recharge (Annually)

5.6. Fire Extinguisher 6- and 12-year extinguisher maintenance

6. Delivery/Work Location:

6.1. Salt Lake City VAMC

500 foothill Blvd Salt Lake City, UT 84148