36C25925Q0083.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist David Glanton david.glanton@va.gov 303-717-7075

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Department of Veterans Affairs (VA) Network Contracting Office (NCO) 19 intends to award a sole source, Fixed Price Indefinite Delivery/Indefinite Quantity (ID/IQ) contract to AGFA US Corp. The requirement is to provide Preventative Maintenance and support Service on X-Ray Unit Radiology System, to include adding new software and capabilities.

AGFA

Catalog #:

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirement for the estimated period of performance. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Government will proceed with the award. The Government will not be responsible for any costs incurred by responding to this notice.

Contractors must be registered in the System for Award Management (SAM) at www.sam.gov at the time of the response due date.

Responses are due by December 12, 2024, 10:AM Mountain Standard Time (MST). All responses shall be submitted via e-mail to david.glanton@va.gov. Telephone requests will not be accepted.

A Justification and Approval (J&A) will be executed by the Head of the Contracting Activity (HCA) for the contract and will be posted to Contract Opportunities as required by Federal Acquisition Regulation (FAR) 8.405-6(a) or (b).

The statutory authority is FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

Estimated Period of Performance for this requirement is: FEB 1, 2025 – JAN 31, 2029 Please see attached SOW for specifics.

B02 STATEMENT OF WORK

AGFA X-Ray Unit Radiology Service Agreement

1. BACKGROUND:

The Healthcare Technology Management Department, Cheyenne VA Medical Center located at 2360 East Pershing Blvd. in Cheyenne, Wyoming 82001 requires corrective and preventive maintenance support for the following equipment:

AGFA

Catalog #:

2. REQUIREMENTS OF AGREEMENT:

* Corrective maintenance for all equipment listed in Section 1.

* Semi-annual preventive maintenance inspections as outlined in Section 2.1 in accordance with Original Equipment Manufacturer (OEM) service literature.

* 24-hour telephonic support.

* Replacement parts and travel included.

2.1 Preventive maintenance shall be conducted in the months specifically listed for each piece of equipment. Maintenance shall consist of semi-annual checks of the equipment per OEM service literature. Service provider will itemize the date of action, adjustments, test instruments with serial number and calibration expiration dates, alignments, cleaning, replacement parts, electrical safety tests, lubrication and calibrations as stated in the applicable Agfa Healthcare equipment service manual in a written report specifically identifying the system by serial number and model. Report will be electronically submitted to CHYBioMed@va.gov .

2.2 Software support shall include any bug fixes, patches or modifications.

a. Documentation for all relevant field notifications and remedy will be sent to CHYBioMed@va.gov or to the following mailing address:

Healthcare Technology Management (Biomed) Rm BL-94, Bldg 1C-A 2360 East Pershing Blvd Cheyenne VA Medical Center Cheyenne, WY 82001

2.3 Corrective Maintenance performed on the equipment listed herein shall restore operation in accordance with the applicable OEM publications and to full operational capability. Service provider shall itemize the date of action, adjustments, test instruments with serial number and calibration expiration dates, alignments, cleaning, replacement parts, electrical safety tests, lubrication and calibrations as stated in the applicable Agfa Healthcare equipment service manual in a written report specifically identifying the system by serial number and model. Report shall be electronically submitted to CHYBioMed@va.gov .

ANY MEDICAL SYSTEM HARD DRIVES ARE PROPERTY OF THE VA

AND SHALL BE GIVEN TO HEALTHCARE TECHNOLOGY

MANAGEMENT (BIOMED) FOR FINAL DISPOSITION. NO HARD DRIVES

OR STORAGE DEVICES WILL BE REMOVED FROM THIS FACILITY.

3. SPECIAL WORK REQUIREMENTS:

3.1 Hours: The regular work hours for this facility are Monday through Friday, from 8:00 am to 4:30 pm (CST), excluding the Federal Holidays listed below.

Service shall be provided during regular business hours.

Christmas Day

*Any other day specifically declared a National Holiday by the President of the United States when one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies.

3.2 Service Quality: All services, testing or inspections provided under this contract shall meet the manufacturer’s performance and technical specifications, the Joint Commission, Management of the Environment of Care (EC), applicable Department of Veteran’s Affairs standards and directives and the National Fire Protection Association (NFPA).

3.3 Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

3.4 Training: Any contracted or subcontracted service personnel shall present OEM training certificates verifying competency in system before work on equipment commences. Training certificates will be filed in contract folder.

Requirements may change or be added per new VA directives; however, training completion certificates currently required by contractor are as follows:

a. VA Privacy and Information Security Awareness and Rules of Behavior

b. Health Insurance Portability and Accountability Act HIPAA

c. Infection Control Policy and Procedures

4. Invoices: Payment shall be made in arrears, through the electronic invoicing system, Tungsten/OB10. Upon receipt of a properly prepared invoice (which references the period of performance for which payment is due, the contract number and assigned purchase order number) VA shall certify the invoice for payment. Invoices shall include the correct payment address and will be submitted monthly.

5. PERSONNEL QUALIFICATIONS: Contractor personnel shall be trained by Agfa Healthcare and fully qualified and competent for the equipment being maintained.

6. PROPERTY DAMAGE: The contractor shall take all necessary precautions to prevent damage to government property and will notify the Contracting Officer immediately if damages occur. The Contracting Officer shall authorize the contractor to remedy the situation in one of the following ways: be assessed current replacement costs for damaged property, replace damaged property in a timely manner, or correct the damages with like materials at no additional cost.

Special Notice