P03 36C259-25-AP-4371 Emergency Cooling OKC - signed by all_Redacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C259-25-AP-4371

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C259-25-AP-4371 Tracking Number: FY25 - NCO 19 - 2033

Contracting Activity: The Department of Veterans Affairs, Network Contracting Office (NCO) 19, 6162 South Willow Dr., Suite 300, Greenwood Village, CO 80111, on behalf of the Oklahoma City Healthcare System (OKCHCS), 921 NE13th Avenue, Oklahoma City, OK, proposes to enter into a contract on the basis of other than full and open competition to provide all labor, material, equipment and supervision necessary to replace critical HVAC components including the Emergency Room chiller, package units, AHU-5, exhaust fans, and Lawton North supply fan for air handler. This action will be procured under 2237 number 635-25-4-5406-1165.

Nature and/or Description of the Action Being Processed: This will be a new, firm fixed price contract to replace critical HVAC Components and provide temporary cooling for the Oklahoma City VAMC.

Description of Supplies/Services Required to Meet the Agency’s Needs: The VA has critical HVAC system failures necessitating replacement of Emergency Room chiller, package units, AHU-5/exhaust fans for Canteen dining room, and Lawton North air handler fan/motor. These items are essential to maintain proper temperatures in patient areas.

Temporary units have been deployed to help but cannot maintain temperatures. Hospital Emergency Room temperatures are 75 and climbing, and the Canteen is 82. Lawton North (Dental, PT and other patient services) concurrently had a catastrophic failure of the fan.

Temperatures at that facility are currently 79-85. Items to be procured under this contract include 1 80 Ton nominal air cooled Chiller, 2 12.5 Ton Packaged units, 1 AHU-5 chilled water coil, 1 AH -5 Supply Air fan replacement, 2 180-A CPS utility fan sets, and associated materials and labor for installation. Because there is a lead-time for the replacement parts, the contractor will also provide 18 rental spot coolers to provide cooling capacity for the affected spaces.

Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( x ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 3 of 3 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C259-25-AP-4371

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Rowene J.R. Lant

Date

Chief Engineer

OKC VA HCS

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Robyn Young Date Contracting Officer NCO 19 Construction Team 2

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Lance Davis Date Branch Chief NCO 19 Construction Team 2

ROWENE LANT Digitally signed by ROWENE LANT Date: 2025.08.25 12:54:23 -05'00'

ROBYN YOUNG Digitally signed by ROBYN YOUNG Date: 2025.08.25 12:03:45 -06'00'

LANCE DAVIS Digitally signed by LANCE DAVIS Date: 2025.08.25 13:19:18 -05'00'