S02 RFI 36C25925Q0558 - Ronin Surgical Headlights.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Ronin Surgical Headlights

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 80111

SOLICITATION NUMBER* 36C25925Q0558

RESPONSE DATE/TIME/ZONE 07-01-2025 15:00 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300

Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist

Tiffani Perkins

Tiffani.Perkins@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Oklahoma City Veterans Affairs Health Care System

921 N.E. 13th St.

Oklahoma City OK

POSTAL CODE 73104

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/oklahoma-city-health-care/

URL DESCRIPTION Oklahoma City Veterans Affairs Health Care System

AGENCY CONTACT’S EMAIL ADDRESS Tiffani.Perkins@va.gov

EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

Performance Work Statement (PWS) Department of Veterans Affairs (VA)

Veterans Health Administration (VHA) Ronin Surgical Headlights

(Brief Scope of Work)

Background: Currently, the Oklahoma City Veterans Affairs Health Care System (herein after referred to as (OKC VAHCS) Surgery Service requires three Ronin Surgical Headlights for surgeries in the OR.

Scope: The Contractor will provide the necessary equipment and batteries to the OKC VAHCS for three

(3) Ronin X6 Surgical Headlights. Additionally, the requirement is for a comprehensive and whole solution to the requirement. The Contractor is required to be an expert in the field of Surgery. As such, the Contractor is required to include any items not specifically listed in the pricing schedule but is necessary to enable the equipment to function. Examples include installation expenses, VA staff training, equipment mounts, display charts, cables, connectors, plugs, and special equipment wiring requirements. The company will be responsible for replacing any malfunctions, breaks, or are not adequately operating at no additional cost to the VA within the first 12 months of purchase. The company will work with OKC VAHCS Biomedical Engineering Department to coordinate any preventive maintenance or replacement.

Delivery Location: Oklahoma City Veterans Affairs Health Care System, 921 N.E. 13th St.

Oklahoma City, Ok 73104

Delivery Times: Delivery times shall be Monday through Friday from 07:00 to 16:00 (7:00AM to

4:00PM).

Specifications:

Product Description MODEL Quantity Unit

Ronin X6 Hospital Package RK0263 3 Each

Batt EXTN Ronin L RK0154 6 Each

Below are salient characteristics for the Brand Name or Equal requirement:

• Must be capable of treating the following:

• Used specifically to illuminate surgeries in the OR to supply supplemental high intensity illumination to aid visualization.

• Must be capable of performing or have the following:

• Have a battery holster

• Have indicator LEDs

• Must meet the following:

• Ronin approved battery packs

• Spot diameter adjustment knob

• Headband adjustment ratchets

Security Requirements: The contractor will have no access to patient records or areas of the hospital. The A&A requirements do not apply, and a Security Accreditation Package is not required.

IMPORTANT NOTE: This Sources Sought is for information only (to determine the socioeconomic status of interested companies). No award will be made off of this posting.

LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may or may not apply to a resulting solicitation from this Market Research. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation.

Please communicate via e-mail to tiffani.perkins@va.gov by COB 7/1/2025 as to your company’s interest and ability to perform service per this brief Scope of Work.

If interested, please provide the following:

1. Please state your company’s business size as related to NAICS code 339113

2. As per the Limitations of Subcontracting: (see FAR 19.505)

a. As Primary Contractor: what % of “Total Contract Value” will you retain?

b. If using a Subcontractor: what % of “Total Contract Value” will go to them?

3. Please provide SAMs Unique Entity Identifier number

4. If you have an FSS/GSA contract that includes this service

5. Provide FSS/GSA contract number if applicable

In order for you company’s information to be counted in relation to this Market Research all above questions must be answered.

Request For Information (RFI) 36C25925Q0558

Security Requirements: The contractor will have no access to patient records or areas of the hospital. The A&A requirements do not apply, and a Security Accreditation Package is not required.