S05 - RFIs and Responses-July-2024-COR Responses.pdf

Project: 666-22-128 APU Sally Port-Nurse Exam Remodel

RFIs and Responses

1. Room 232 Plexi glass wall, is it to go from the counter to the ceiling? Do you want a pass-through tray?

A: Refer to 35% plans notes.

2. Rooms 263,265 currently have carpet, if there is VCT underneath the carpet are we to remove VCT or lay new flooring on top of it?

A: evaluation of flooring is a part of the Design. Shall comply with VADG for room use.

3. Rooms 231 and 232. When the sinks are removed are we to cap them off at the nearest point (in wall or floor)?

A: Ideally, we would like it taken it back to the building main water supply that the branch feeds from. That way you only have a couple inches of dead leg. This can be finalized in design meetings.

4. In the SOW it states that we will need required lighting, can you identify what rooms and what type of lighting? Do the rooms that will need lighting have drop ceilings or hard lids?

A: lighting and ceiling requirements should follow VADG with designer recommendation from those available options.

5. Are all doors being installed with frames, going to be 3-0 x 80” doors?

A: Final design parameters will be decided in charrettes. Contractor to evaluate initial design parameters from 35% provided plans and VADG parameters.

6. Are we replacing the existing doors and frames or are we converting them to anti-ligature and adding card access?

A: doors are to meet project objectives and shall comply with VADG. Designer to evaluate based upon visual walk-through already conducted.

7. Will the Plexiglas that is being installed for the nurse’s station window, come all the way down to reach the ADA section?

A: designer to confirm what meets ADA, VA design Guide or VA barrier free requirements and advise.

8. What is the thickness needed for the Plexiglas window? Would you prefer bullet proof glass instead of plexiglass?

A: designer shall determine materials that comply with VADG.

9. Is the nurse’s station counter going to remain?

A: initial plan is for this to remain, however, designer to evaluate and make recommendation to

VA.

10. If a new counter is going to be installed, will it be built with the same dimensions? What type of material for the counter?

A: designer shall determine materials that comply with VADG.

11. In rm. 263, what size and type of locker cabinet are you requesting?

A: desire is to maximize space available.

12. What rooms have been identified of having non-Friable asbestos?

A: asbestos report shall be provided.

13. Will the new wall in room 265 need electrical outlets?

A: electrical outlet is desired, designer to determine if capacity is available.

14. Will J bead around the door frames be sufficient for anti –ligature? With a continuous hinge? And anti-ligature hardware?

A: should comply to VA design Guides for mental health units.

15. Are we keeping the existing outside gates and only adding access control? Can you send a picture of the gates? What type of latch do you want for the gate.

A: only adding access control, unless advisable to replace latch for Design. Picture will be provided.

16. Can we use a glass /polycarbonate composite at nurse’s station: reason for cleaning purposes and rigidity?

A: should comply to VA design Guides, final design to be decided upon in design reviews.

17. Can we use an aluminum anodized framing 2 x 4 ½ c-2 clear finish for polycarbonate?

A: materials and installations must conform to the VA design Guides. Final materials should be addressed during design charettes and subsequent submittals for review.

18. Can we use 5” speak thru with cover nonelectrical voice transmission?

A: final design parameters to be decided in design charette meetings. should comply to VA design Guides for mental health units

19. Does pass thru tray have to be ballistic rated?

A: should comply to VA design Guides for mental health units.

20. Can you confirm this is a 120-day project, not including the Design process?

A: Design is 90-day, Construction 120.

21. Are you requiring air clearances after abatement?

A: Yes. Clearance samples will be required in accordance with VHA and EPA/AHERA guidelines.

22. Please provide a copy of the Asbestos Management Survey Report, Dated July 2019, as indicated in the SOW.

A: Report will be provided.

23. Please provide manufacturer and model of anti-ligature doors.

A: No specific manufacturer, door hardware has been through Dormkaba (Best).

24. In Intake Room 263, is the anti-ligature lockable cabinet intended to be furniture or millwork?

A: Interior Design prefers furniture for future flexibility.

25. With 3 doors in and out of Room 263, and a noted anti-ligature cabinet, has furniture layout been considered? Do we need to consider alternate layout of doors to accommodate furnishings?

A: final layout discussions will occur during design Charettes.

26. In Sally Port Room 202, is a full patch and paint of the space desired? Or just the walls affected by the shelf removal and door addition?

a. Is the wall protection on the affected walls to be replaced after door construction?

A: full patch and paint for entire room. Wall protection should butt up against new door.

b. Where will data/power need to be relocated, as they are currently located where the door will be? Or will this be utilized for the addition of the door?

A: Patch and paint as required in the SOW. Further design requirements are to be determined by contractor AE or designer.

27. Please indicate rough desired dimensions of the chalkboard and dry erase painted sections In Dayroom 207.

a. Will existing TV and associated outlet need to be moved?

A: 4’ high, and as wide as possible, leaving a 9” border of standard wall paint on either side.

Staff feedback during design meetings should be sought before finalizing dimensions.

28. For the Nurse’s Station 232, what size should the pass-through window be?

A: designer to present options that comply to the VADG.

29. Phase Two: It is noted that the Nurse Station (232) sink is to be removed. Should the paper towel dispenser, soap dispenser, etc. also be removed?

A: All associated components of the sink location, to be removed.

30. Phase Three: In Exam Room (231), the sink is to be removed.

a. Should the casework also be removed?

b. Should the paper towel dispenser/soap dispenser, etc. in this room also be removed?

A: All associated components of the sink location, to be removed.

31. Inpatient Mental Health Design Guide (PG-18-12), Section 2.3 states that the “on stage” nurse station should be open and not fully enclosed. Does the Sheridan VA Healthcare System wish to deviate from the recommendations in this guide?

a. A/E recommends keeping door between 232 and 233 and not fully enclosing “on-stage” Nurse Station, per IPMH DG recommendations.

A: Door should remain.

32. IF the Nurse Station, Room 232 is to be fully enclosed, the MHDG recommends impact resistant glass as a partition, not plexiglass. What material would the VA like us to consider?

a. IF the Nurse Station is fully enclosed, what size should the pass-through window be?

A:design should follow VA design Guide requirements.

33. In the SOW, Phase 3, it states to replace Nurse Call System in Patient Restrooms, how many restrooms are there?

a. Will walls need to be patched and repaired as a part of this replacement process?

b. Please indicate wall finish at nurse call locations.

A: no restrooms in this project.

34. What will be the function of Room 231? This will impact what finishes are called for in this space.

A: Office space.

35. What will be the function for the room created between Room 265 & 263? This will impact what finishes are called for in this space.

A: APU unit desires an exam room in close proximity to the intake room. Final configurations will be made during design charette meetings after award.

36. ASE 1: No nurse call is visible in scope. Please confirm.

A:nurse call shall be placed in required rooms based upon VADG.

37. Phase Two: According to as-built drawings, there are two nurse call devices within the Room 232, Phase 2 scope area. It is unclear whether those devices are affected by demo/construction during phase 2. We are assuming those devices will need to be removed and replaced. Please confirm.

A: nurse call shall be placed in required rooms based upon VADG policies.

38. Phase Three: According to as-built drawings, there is one nurse call device within the Room 231, Phase 3 scope area. It is unclear whether that device is affected by demo/construction during phase 3. We are assuming that device must be removed during the demo phase. Since the room will continue as an Exam Room, the removed device will be replaced to its original location.

Please confirm.

A: room will be converted to office space.

39. Nurse Call scope: “assess and replace current nurse call systems in patient bathrooms, as required”. As-built drawings show single button Staff Assist stations in all patient bathroom locations. The standard R5 1 Button devices are naturally anti-ligature and are constructed from durable ABS plastic. To make them more durable, metal covers are available that can be applied over the existing standard 1 button stations. Please confirm the meaning of assess and replace current nurse call systems in patient bathrooms, as required.

A:no patient bathrooms in this project.