36C25924R0060_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25924R0060 X 05-07-2024 436-24-123 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Robyn Young 307-433-3728 The contractor shall furnish all labor, equipment, materials, and supervision to complete Miles City Boiler repair.

Project is located at the Miles City CLC, 210 S Winchester Ave., Miles City, MT 59301.

Project magnitude: between $500,000 and $1,000,000. The NAICS code is 238220 - Small Business size standard is $45 M.

In accordance with P.L. 116-283, this acquisition is 100% set aside for Service-Disabled Veteran Owned Small Business concerns. See VAAR 852.219-73, VA Notice of Total Set-Asidefor Verified Service-Disabled Veteran-Owned Small Business fo r information in regards to requirements in order to be considered. Offerors must be both VISIBLE and VERIFIED by the Small Business Administration (SBA) prior to proposal receipt. Failure to be both VERIFIED, and VISIBLE by the SBA prior to contract award will result in the offerors proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the aforementioned required documents to obtain SBA (VetCert) verification of their SDVOSB status if they have not already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM da tabase prior to close of solicitation.

A site visit will be held on May 16, 2024 at 10:00 am MT. Attendees will meet at the Miles City CLC.

All questions in relation to this solicitation must be submitted in writing via e-mail to robyn.young2@va.gov, and received no later than May 21, 2024.

Instructions, Conditions, and Notices to Offerors. All submitted proposals must be received in email by the closing date and time. This solicitation closes June 10, 2024, at 2:00 P.M. MT.

Proposals shall be submitted via e-mail in accordance with Part I/Section B, to be considered for this project.

Proposals received in any other format will result in the offeror's proposal not receiving further consideration.

The Government’s obligation under this contract is contingent upon the availability o f appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

x x 52.211-10 X 14:00

MDT

06-10-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE

ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON

AUTHORIZED TO SIGN OFFER

20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRA

CTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing offic e.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 STATEMENT OF WORK

Statement of Work Boiler Plant Repairs Miles City CLC, MT Project Number: 436-24-123

Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items consisting of service parts necessary to perform the corrections to each boiler as detailed in this statement of work (SOW). All work shall be performed on existing two low pressure boilers and ancillary equipment located in Miles City Community Living Center (CLC) Boiler Plant. The two boilers are manufactured by Hurst.

Boiler #1: Hurst LPS Boiler; Model DS100-15-11; SN: DS-1000-15-11 Boiler #2: Hurst LPS Boiler; Model DS100-15-11; SN: DS-1000-15-12 Background: This VA Medical Center relies on these two boilers to supply steam for a multitude of processes that are critical to the operation of this facility. The need to properly maintain these boilers are critical for patient care services at this facility. These boilers are inspected annually by a 3rd party consultant. The Consultant provided report details on non-compliance from the Boiler Safety Device Testing Manual - 5th Edition.

Technical Specifications:

Period of Performance: The period of performance for this project shall be 365 days from the Notice to Proceed (NTP).

Place of Performance:

Miles City CLC 210 S Winchester Ave Miles City, MT 59301 Scope: Correct all non-compliance/failures on two boilers and ancillary equipment as described in 3rd party reports and in accordance with this Statement of Work (SOW). Each repair will then be required to be inspected/tested in accordance with VHA Boiler Safety Testing Manual.

· Miles City CLC Boiler Plant (bldg. #1)

· Low Pressure Boilers #1 and #2.

· Boiler Plant Ancillary Equipment

· Deaerator Tank

· Condensate Tank

· Fuel Oil Pumps

· Metering Equipment

· Emergency Fuel Shutoff

· Dangerous Gas Monitoring Technical Documents/VHA Policy: The following technical documents, manuals, and VHA policy directives must be adhered to achieve acceptable results. Applicable documents include the following:

· VA Master Construction Specification PG-18-1 Division 23 (i.e., view and access the VA Master Construction documents listed under this bullet point at https://www.cfm.va.gov/til/spec.asp#23)

· 23-09-11 Controls

· 23-52-39-Firetube boilers

· 23-52-35-Low pressure and Hot water boilers

· 23-50-11 Boiler Plant Mechanical Equipment

· Boiler Safety Device Testing Manual - 5th Edition

· VHA Steam Design Manual

· VHA Directive 1810(1) Boiler and Boiler Plant Operations.

· Boiler Plant Inspection Report Miles City MT 2023 (i.e., Please be advised this document is being provided as reference only, thus not all discrepancies in this audit report are part of the scope of this project, it is important to make that distinction and follow the statement of work).

Mandatory Tasks/Requirements: Site Investigation is required for this project to ensure accuracy of design. The Contractor shall be responsible for field verifying all conditions and quantities that may affect the project work prior to bid of this project. Site investigation is to be included in the cost proposal. All services/work performed shall meet manufacturers performance and technical speciation’s, all applicable reference documentation listed in section 7, and in accordance with all information listed below:

Building 1 (Low Pressure Boilers #1 and #2). The following tasks must be performed on Boilers 1 and 2.

· Burner Management / Flame Safeguard System

· Provide and install Fireye YB-110UVSC (UV self-checking model) Burner Management System with YP100 programmer card.

· Program unit for adequate purge timing, 10 second ignitor timing / pilot trial for ignition time, and 10 sec main flame trial for ignition time.

· Provide and install YZ-300 expanded annunciator.

· Wire YZ-300 expanded annunciator to match the given Fireye factory wiring diagram so that all safeties annunciate properly. Program accurate annunciations for any auxiliary terminals used.

· Provide and install Fireye 45UV5 Self Checking Flame Scanner. Position Flame Scanner so that it does not detect the ignitor spark, and detects an adequate flame signal on both natural gas and #2 fuel oil operation throughout the firing rate.

· Main Natural Gas Train and Fuel System and Pilot Gas Train.

· Specify, provide, install a Natural Gas Pressure Regulator that meets VA performance specification given in VA master specification 23 52 39 Fire tube boilers. Regulator must have no more than 5% droop from the set pressure and a response so that pressure does not dip below 20% regulated pressure at start up.

· Provide and install Low Fuel Gas Pressure Cutoff Switch to meet VA Specification 23 09 11 and 23 52 39. Switch activation point should be in the middle of operational switch range. Plumb the Low Fuel Gas Pressure Switch upstream of the automatic shutoff valves and downstream of the pressure regulator. Plumb an Isolation ball valve modified to be Lockable Only in the OPEN Position and a test port as shown in the VHA Safety Device Testing Manual 5th Edition. Wire Low Fuel Gas Pressure Cutoff Switch into Fireye YB-110 terminals 3-P running interlock circuit and to proper terminals on YZ-300 Expanded Annunciator. Upon activation of the switch boiler must shutdown and lockout. The Fireye must Annunciate “Low Gas Pressure”. Set Low Fuel Gas Pressure Cutoff Switch to activate at 80% of regulated gas pressure.

· Provide and install High Fuel Gas Pressure Cutoff Switch to meet VA Specification 23 09 11 and 23 52 39. Switch activation point should be in the middle of operational switch range. Plumb the High Fuel Gas Pressure Switch upstream of the automatic shutoff valves and downstream of the pressure regulator. Plumb an Isolation ball valve modified to be Lockable Only in the OPEN Position and a test port as shown in the VHA Safety Device Testing Manual 5th Edition. (SDTM) Wire High Fuel Gas Pressure Cutoff Switch into Fireye YB-110 terminals 3-P running interlock circuit and to proper terminals on YZ-300 Expanded Annunciator. Upon activation of the switch the boiler must shutdown and lockout and Fireye must Annunciate “High Gas Pressure”. Set High Fuel Gas Pressure Cutoff Switch to activate at 120% of regulated gas pressure.

· Provide and Plumb Manual isolation ball valve downstream of the automatic vent valve on main natural gas train. Modify valve to be lockable only in the open position. Add test port upstream of isolation valve. Refer to figure on page 63 in the SDTM 5th Edition for the proper plumbing configuration.

· Provide materials and plumb pilot vent line between Automatic Pilot Shutoff Valves. Vent line must vent to roof. Provide and install Normally Open Automatic Vent Valve (ASCO Red Hat). Add manual isolation valve lockable only in the open position downstream of vent valve and add test port upstream of manual isolation valve. Add test port downstream of first automatic pilot shutoff valve and downstream of second automatic pilot shutoff valve. Refer to VHA Boiler and Plant Device Safety Device Testing Manual 5th Edition for proper pilot gas train plumbing configuration.

· Drill and Pin all possible gas valve linkage slip points from actuator to flow control valve /Cam.

· Specify, provide, and install Low Pilot Fuel Gas Pressure Cutoff Switch to meet VA master specification 23 09 11 and 23 52 39. Plumb Low Pilot Fuel Gas Pressure Cutoff Switch downstream of the pilot regulator and upstream of automatic pilot shutoff valves. Plumb isolation ball valve, modified to be lockable only in the open position, before the switch. Plumb test port downstream of Lockable only open isolation valve. Mount switch in an accessible location. Switch activation point must be in the middle of the switch operational range. Wire switch into Fireye YB-110 terminals 3-P running interlock circuit and to proper terminals on YZ-300 Expanded Annunciator. Upon activation the boiler must shutdown and lockout and Fireye must Annunciate “Low Pilot Gas Pressure”. Set Low Pilot Fuel Gas Pressure Cutoff Switch to activate at 80% of regulated pilot gas pressure.

· Boiler Air Train, Stack, and Fan

· Specify, provide, and install Combustion Air Pressure Switch (CAPS) to meet VA specification 23 09 11 and 23 52 39. Switch must be a differential pressure switch with switch activation point in the middle of the operational switch range. Plumb low-pressure line / tubing from the forced draft fan inlet downstream of any dampers to low pressure leg of Combustion Air Pressure switch. Provider should select a proper location so that adequate pressure signal can be obtained. Provide and install test port with valve in low pressure line leading to CAPS switch in an accessible location near the switch. Plumb high-pressure line / tubing from the forced draft fan outlet upstream of any damper to high pressure leg of Combustion Air Pressure switch. Contractor should select a proper location so that adequate pressure signal can be obtained. Provide and install test port with isolation ball valve modified to be lockable only open position in high pressure line leading to CAPS switch in an accessible location near the switch. Refer to VHA SDTM 5th Edition for proper plumbing diagram. Locate switch in an easily accessible location. Wire switch into Fireye 3-P running interlock and proper YZ-300 terminals. Upon activation of switch, boiler must shutdown and lock out. Annunciation must read “Low Combustion Air” or equivalent. Switch must be set to activate at 80% of minimum differential pressure sensed across the fan.

· Specify, provide, and install Purge Airflow Proving Switch (PAPS) to meet VA specification 23 09 11 and 23 52 39. Switch must be a differential pressure switch with switch activation point in the middle of the operational switch range. Plumb low-pressure line / tubing from boiler stack upstream of any dampers to low pressure leg of Purge Airflow Proving switch. Provider should select a proper location so that adequate pressure signal can be obtained. Provide and install test port with valve in low pressure line leading to PAPS switch in an accessible location near the switch. Provide drip leg for low pressure line. Plumb high-pressure line / tubing from the forced draft fan outlet downstream of any damper to high pressure leg of Purge Airflow Proving switch. Contractor should select a proper location so that adequate pressure signal can be obtained. Provide and install test port with isolation ball valve modified to be lockable only open position in high pressure line leading to PAPS switch in an accessible location near the switch. Refer to VHA SDTM 5th Edition for proper plumbing diagram. Locate switch in an easily accessible location. Wire switch into Fireye M-8 Purge proving circuit. Upon activation of switch purge count must start and when switch opens purge count must stop. Switch must be set to activate at 80% of maximum differential pressure sensed across the boiler.

· Specify, provide, and install clamp on, hinged current relays on each phase leg of the fan (total of 3). These current relays must be accessible for testing and not installed in a panel with high voltage exposure. Refer to page 78 of SDTM 5th Edition. Wire current relays in series with each other and to Fireye 3-P running interlock. Wire into proper YZ-300 annunciator terminals. Upon activation, boiler should shut down and lock out. Annunciation should read “FD current relays” or equivalent.

· Specify, provide, and install zirconium oxide in situ stack oxygen analyzer into boiler stack. Unit must be calibratable with test gas and include output relays for Low Oxygen level interlock. Plumb line for test and calibration / reference gas application to accessible location. Wire low oxygen cutout relay into Fireye 3-P running Interlock and YZ-300 annunciator. Upon activation of Low oxygen level interlock, boiler must shutdown and lockout. Annunciation must read “Low oxygen Interlock” or equivalent.

· Water Level Protection

· Specify, provide, and install low water alarm conductivity probe that meets requirements of VA specification 23 09 11 and 23 52 39. Conductivity probe must be wired to relay that upon low water condition triggers an audible alarm that can be heard throughout boiler plant and visual annunciation. Low water alarm should not shut down the boiler. The length of the conductivity probe must be so that the activation point of the alarm is sufficiently below normal water level as to not cause nuisance alarms but sufficiently above first low water cutout as to provide reasonable operator response time. Typically, this is approximately 1 inch or more below normal water level and at least 1 inch above first low water cutout.

· Wire current primary low water cutout conductivity probe device into Fireye 3-P running interlock and YZ-300 annunciator. Upon activation boiler must shutdown and lockout requiring manual reset. Annunciation should indicate “Primary Low Water Cutout” or equivalent. Provide and install momentary push button shunt “bypass” switch for Primary Low Water Cutout that only bypasses the primary low water cutout probe device. Primary Low water cutout must activate above Auxiliary low water cutout with visible water in the sight glass and visible separation between the cutouts. The preferred separation is 1 inch apart.

· Wire current auxiliary low water cutout float device into Fireye 3-P running interlock and YZ-300 annunciator. Upon activation boiler must shutdown and lockout requiring manual reset. Annunciation should indicate “Aux Low Water Cutout” or equivalent. Provide and install momentary push button shunt “bypass” switch for Aux Low Water Cutout that only bypasses the aux low water cutout probe device. Auxiliary low water cutout must activate with visible water in the sight glass and visible separation between the cutouts. The preferred separation is 1 inch apart. Plumb the Aux Low water cutout float device so that it activates above the low water cutout level mark on the side of the boiler.

· Specify, provide, and install high water alarm conductivity probe that meets requirements of VA specification 23 09 11 and 23 52 39. Conductivity probe must be wired to relay that upon high water condition triggers an audible alarm that can be heard throughout boiler plant and visual annunciation. High water alarm should not shut down the boiler. The length of the conductivity probe must be so that the activation point of the alarm is 1 inch or more below top of sight glass. Alarm must activate with burner switch in the OFF position.

· Steam Over Pressure Protection

· Wire current steam operational high limit switch into Fireye 3-P Running Interlock and YZ-300 annunciator. Upon activation the boiler must shut down and lockout requiring operator reset. Annunciation should show “High Steam Limit” or equivalent.

· Wire current steam Excess boiler pressure limit switch into Fireye 3-P Running Interlock and YZ-300 annunciator. Upon activation the boiler must shut down and lockout requiring operator reset. Annunciation should show “Excess Steam Limit” or equivalent.

· Specify, provide, and install Two ASME code steam safety relief valves that meet VA specification 23 53 39. Safety valve one setpoint must be 14 psig. Safety valve two setpoint must be 15 psig. Relief capacity of safety valve 1 should be approximately 70% of total boiler capacity. Relief capacity of safety valve two should be higher than SV1 capacity and sum total relief capacity of the two valves must exceed the total boiler steam generation capacity.

· Engineer, provide, and install individual steam relief vents for each safety valve that discharges steam outside through the building roof. Provide and install individual water drains for each valve.

· Fuel Oil Train

· Provide, and install pressure gages of the proper range in the fuel oil train. Install pressure gage upstream of the metering pump. Install pressure gage downstream of metering pump. Install pressure gage near burner inlet.

· Specify, provide, and install Low Fuel Oil Pressure Cutoff Switch downstream of the metering pump. Switch must be specified such that the desired activation point of the switch is in the middle of the switch operational range. Plumb switch leg with an Isolation valve in piping leg to the switch modified to be Lockable only in the OPEN position. Install test port with ball valve downstream of the isolation valve. Locate switch in easily accessible location. Wire switch into #2 fuel oil string of Fireye 3-P Running Interlock and YZ-300 annunciator. Upon switch activation the boiler must shutdown and lockout. Annunciation should read “Low Oil Pressure” or equivalent. The switch must be set to activate at 80% of oil pressure at the switch at low fire.

· Specify, provide, and install High Fuel Oil Pressure Cutoff Switch downstream of the metering pump. Switch must be specified such that the desired activation point of the switch is in the middle of the switch operational range. Plumb switch leg with an Isolation valve in piping leg to the switch modified to be Lockable only in the OPEN position. Install test port with ball valve downstream of the isolation valve. Locate switch in easily accessible location. Wire switch into #2 fuel oil string of Fireye 3-P Running Interlock and YZ-300 annunciator. Upon switch activation the boiler must shutdown and lockout. Annunciation should read “High Oil Pressure” or equivalent. The switch must be set to activate at 120% of oil pressure at the switch at high fire.

· Specify, provide, and install two automatic shutoff valves equipped with Proof of Closure switches. Both valves must be installed such that proof of closure switches are easily accessible for testing or Proof of closure wiring must be wired to an external terminal block. Proof of closure switches must be wired in series and must not allow boiler to start if switches are not satisfied. Wire proof of closure switches into Fireye 13-3 proof of closure circuit.

· Install test port downstream of first automatic shutoff valve in oil train. Install test port downstream of second automatic shutoff valve in oil train.

· Atomizing Media Train

· Specify, provide, and install Low Atomizing Media Switch near atomizing media burner inlet. Plumb switch with an isolation valve modified to be Lockable only in OPEN Position in switch pipe leg and a test port downstream of the isolation valve. Switch must be located in an accessible location and wired into the Fireye 3-P running Interlock and YZ-300 annunciator. Upon switch activation, boiler must shutdown and lock out. Annunciation must display “Low atomizing media” or equivalent. Switch must be set to activate at 80% of atomizing media pressure at purge.

· Specify, provide, and install second Low Atomizing Media Switch near atomizing media compressor. Plumb switch with an isolation valve modified to be Lockable only in OPEN Position in switch pipe leg and a test port downstream of the isolation valve. Switch must be located in an accessible location and wired into the Fireye 3-P running Interlock and YZ-300 annunciator. Upon switch activation, boiler must shutdown and lock out. Annunciation must display “Low atomizing media” or equivalent. Switch must be set to activate at 80% of atomizing media pressure at purge.

Additional Requirements:

General

· Contractor is responsible for all subcontractors required to complete the project.

· Contractor shall supply all tools and equipment required to perform the stated work.

· Contractor shall comply with all OSHA and VA safety guidelines to include required PPE and lockout/tagout procedures.

· Contractor shall terminate all control wiring in accessible labeled terminal blocks.

· Contractor shall provide updated and accurate wiring diagrams of boiler control wiring.

· Contractor shall perform combustion tuning on all boilers on both primary and backup fuels after upgrade work is completed.

REQUIREMENTS/STANDARDS/REGULATIONS: All services/work performed must meet manufacturers performance and technical specifications, Federal Regulations, VA Regulations, and specifications of the following organizations:

· ASME Boilers and Pressure Vessels Code

· The work must conform with local building codes, or, in the absence of local codes, ANSI Z223.1 (National Fuel Gas Code Publication N0. NFPA-54). Where ASME CSD-1 is required by local authority, the installation must conform to CSD-1.

· NFPA 70, National Electrical Code.

· NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

· NFPA 70E, Standard for Electrical Safety for the Workplace.

· International Electrical Testing Association, Inc. (NETA) Maintenance Testing Specifications for Electric Power Distribution Equipment and Systems.

· American National Standard Institute (ANSI)

· Occupational Safety and Health Requirements (OSHA) – Part 1910 Subpart J – The control of hazardous energy (lockout/tagout) (1910.147), OSHA Part 1910 Subpart S – Electrical (1010.301 – 1910.399), and Safety and Health Regulations for Constructions Part 1926 Subpart K – Electrical (1926.400 – 1926.499).

· Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

· All test and inspection data shall be tabulated and presented in a format, which complies with NEC, ANSI, and VA standards.

Qualification Requirements for Consultant and Inspection Personnel:

B. Non-destructive testing personnel shall be certified to American Society for Non-destructive Testing (ASNT) Level II, who are experienced in evaluating boilers and associated equipment.

Inspector:

The “Qualified Professional Inspector” shall demonstrate familiarity with and ready access to the current versions of the following codes and manuals:

The NDT technicians shall demonstrate familiarity with and ready access to the current version of:

a. NACE International Standard RP0590, Recommended Practice for Prevention, Detection and Correction of Deaerator Cracking Acceptance Testing / Repairs

· Provider must provide 3rd party acceptance safety device testing of all equipment within this scope of work. 3rd Party acceptance safety device testing provider must provide to the prime contractor and the VA completed and accurate safety device testing data sheets found in Appendix A and B for all required tests.

· Any issues found during acceptance testing must be addressed with the VA and repaired prior to project closeout.

Phasing Schedule:

Intent is for the Boiler Plant remain active as much as possible during the performance of this project; however, due to safety reasons the Government understands that some of the repairs will require complete shutdown of the Boiler Plant. The contractor will be required to submit a detailed phasing plan to the Government for approval prior to starting any work. The phasing plan should have provisions so the Boiler Plant can be impacted as minimal as possible and continuous of operation of services can be maintained through the project.

No service may be interrupted without prior approval of COR. All shutdowns or outages of the system must be submitted to the Contracting Officer’s Representative (COR) a minimum of fourteen (14) days in advance for approval.

Privacy Statement/Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Miles City Boiler Repair POP: 365 Calendar days after NTP Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4. Certified SDVOSB/VOSB listed in the SBA certification database at https://veterans.certify.sba.gov/ (see 13 CFR 128). A joint venture may be considered eligible if it meets the requirements in 13 CFR part 128, and the managing joint venture partner makes the representations under VAAR 819.7003 paragraph (b). An offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETCERT.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than, cost or price.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a minimum of two (2) and maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Robyn Young at robyn.young2@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts in a project of boiler repair in an active medical facility that is similar or greater in scope, magnitude, and complexity than the effort described in this solicitation.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The contracting officer shall review recent and relevant performance information on each offeror based on past efforts provided by the offeror and may obtain data independently from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating.

If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Factor 2 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0. If an offeror’s EMR is above 1.0, the offeror must submit a written explanation of the EMR from its insurance carrier on the insurance carrier’s letterhead, describing the reasons for the EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $500,000.00 and $1,000,000.00

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the…