Site Visit Meeting Doc_442-22-022_Remove Dirt Stockpile.docx

Pre-Proposal Meeting

FOR

442-22-022_Remove Dirt Stockpile and Build Paddock

The Department of Veteran’s Affairs has a requirement to provide all required supervision, labor, equipment, and materials to remove existing stockpiled debris piles from VA campus and grade, level impacted removal and surrounding areas, additionally, build and place concreted block stockpile bins located on campus to support VA healthcare operations at the Cheyenne Medical Center outlined in the Statement of Work and associated documents.

All work must be done in compliance with applicable OSHA, EPA and federal/state environmental regulations and policies. Contractor is responsible for proper handling and disposal of debris, waste and excess fuel generated during completion of this work.

Location: Cheyenne VA Medical Center.

Introductions: Ilze Karklins-Powers, Contracting Officer (CO); Christopher Wentworth, Contract Specialist (CS); and Bryan Lance, Contracting Officer Representative (COR).

Site Visit:

· The pre-proposal meeting/site walk is not mandatory.

· Questions during site visit must be written down and submitted to the Contracting Officer to provide answers in an amendment to all interested parties.

Pertinent Dates:

· Questions are due by December 8, 2023, before 10 am, MT. Any questions submitted after this time will not be reviewed or answered. Please submit to Christopher.Wentworth@va.gov. Proposals are due on December 18, 2023, no later than 1:00 P.M. MT. Submit via email to Christopher.Wentworth@va.gov.

Site Visit Guidelines:

· Prospective offerors are prohibited from attempting to gain information by inquiring with VA employees about project other than through written questions submitted to Contracting Officer.

· Prospective offerors are prohibited from visiting site other than through formal invitation by Contracting Officer.

· Attendees of walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded.

Solicitation Information:

· Confirmation of construction range: between $250,000 and $500,000.

· Bid Guarantee & Payment/Performance Bonds: are required as outlined in the solicitation.

· Special Standards of Responsibility: Please note solicitation requirements for submittal of OSHA and EMR ratings.

· VAAR clause 852.219-75 Limitation on Subcontracting: please ensure you provide a signed copy of this clause with your offer package.

· Contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 30 days.

Post Award Compliance:

· Compliance with Davis Bacon Wages and Application wage determination shall be expected of the contractor. The contractor shall submit their weekly certified payrolls with their monthly invoice.