36C25924R0001_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25924R0001 X 11-22-2023 436-23-114 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Timothy.Verburgt@va.gov

Timothy Verburgt 303-371-5707 The contractor shall furnish all labor, equipment, materials, and supervision, safety, certification, and expertise to provide lead paint remediation and refurbishment construction services at the Fort Harrison VA Medical Center, 3687 Veterans Drive, Fort Harrison, Montana 59636.

Project magnitude: between $250,000 and $500,000. The NAICS code is 236220 - Small Business size standard is $45 M.

All Questions in relation to this solicitation must be submitted in writing via e-mail to Timothy.Verburgt@va.gov and received no later than December 4, 2023 at 2:00 P.M. Mountain Time (MT).

A site visit will be held on November 30, 2023 at 9:00 A.M. Mountain Time (MT). Please meet in the Engineering Conference Bldg. 141 - Room 208 at the Fort Harrison VAMC. Leading the site visit will be Greg Riccaldo.

If attending please feel free to bring tape measures, lasers, etc. to get measurements you may need.

Proposals Shall be submitted via e-mail in accordance with Part I / Section B, to be considered for this project.

Proposals received in any other format will result in the offeror's proposal not receiving further consideration.

In accordance with P.L. 116-283, this acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Business Concerns. See VAAR 852.219-73, VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Business For information in regard to requirements in order to be considered. Offerors must be both VISIBLE and VERIFIED by The Small Business Administration (SBA) prior to proposal receipt. Failure to be both VERIFIED, and VISIBLE by the SBA Prior to contract award will result in the offerors proposal being deemed non-compliant. ALL offerors are urged to Contact the SBA and submit the aforementioned required documents to obtain SBA (VetCert) verification of their SDVOSB Status if they have not already done so.

Instructions, Conditions, and Notices to offerors. All submitted quotes must be received in email by the closing date and time. This solicitation closes December 22, 2023 at 2:00 PM Mountain Time (MT).

X X 52.211-10 X

2:00 PM

MST

12-22-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin

TX

78714-9971 Lance Davis

Table of Contents

A.3 Statement of Work

Page 1 of Page 1 of I. Project Scope The VA Montana Healthcare System requires the services of a qualified Contracting company to provide Lead Paint Remediation and Refurbishment Construction services at the Fort Harrison Campus of the Montana VA Health Care System, located at 3687 Veterans Drive, Fort Harrison, MT 59636.

The Contractor shall provide all services and perform all the work, materials, labor, supervision, safety, certification, and expertise for items described in this scope of work. The Government shall not loan or provide any labor or equipment. The Government is not responsible for costs incurred due to project management dicrepancies or lack of proper equipment.

The scope of this project includes, but is not limited to, the following improvements:

Building 604 Garage Structure:

· Abatement and removal of exterior painted fascia, trim, and soffit material. Removal of gutters and downspouts. Dispose of with assumption of LBP (lead based paint) presence

· Remove and replace building substrate materials and building framing components where wood decay or similar detritious is present. Due to the unknown extent or presence of wood decay, the bidder will provide an hourly time and material rate for remediation

· Abatement and removal of all existing window system frames and associated lites, sills, glazing putty, sealants and paint around each opening. Dispose of with assumption of lead based paint presence.

· New fenestration and building trim to match existing style and configuration as required by the Montana State Historical Preservation Office and Section 106 of the National Historic Preservation Act

· Replace exterior fascia, trim with 22 gauge, pre-finished break metal. New break metal profiles to match site existing building fascia and trim profile when complete. Bidder to provide additional substrate and blocking materials as needed for a complete installation. New gutters, soffits, and downspouts to be incorporated into the new fascia trim assembly

· Replace Two (2) windows with fixed glazed windows. Rail, stile and mullions are to match the existing lite size and elevation composition

· Containment and removal of all contaminated soil and/or hazardous material from the site, and documentation of the disposal destination and method as required by US DEC, EPA, and/or Montana DEQ

· Backfilling the ground area surrounding the Bldg. 604 structure with gravel and other appropriate landscaping material

· Installation of Four (4) interior duplex 120VAC-20A receptacles and associated material; one (1) receptacle to be located on each interior side of the structure. Each receptacle to be powered by the existing electrical panel

· Installation of two (2) exterior lockable, outdoor-rated duplex 120VAC-20A receptacles and associated material; one (1) receptacle to be located on each exterior side of the structure. Appropriate sealant to ensure water-tightness shall be utilized as per typical electrical installatins (i.e. silicone). Each receptacle to be powered by the existing electrical panel

· Installation of Four (4) overhead LED shop lights, 4’ in length with light switch to be located near the inside of the garage door. Fixtures to be rated to provide sufficient lighting for the entire garage with sufficient luminosity and a minimum quality of 4000 Kelvin. Circuits to be surface mounted with metal-clad wiring or conduit as per NEMA / NFPA code

· Installation of a single exterior LED outdoor light fixture to be located on the front side of the garage bay, above the garage door, with the supply circuit switch to be located near the inside of each garage door. Circuits to be surface mounted with metal-clad wiring or conduit as per NEMA / NFPA code, penetration and mounting hardware to be weathersealed. Appropriate sealant to ensure water-tightness shall be utilized as per typical electrical installations (i.e. silicone)

· Appropriate PPE and containment equipment and barriers will be used by the Contractor at all times

· All work as described above shall conform to OSHA, EPA, DEC, and Montana DEQ regulations to ensure the correct methods of containment and disposal are followed Building 144, 145, and 146 Garage Structures:

· Abatement and removal of exterior painted wooden fascia, trim, and soffit material. Dispose of with assumption of LBP (lead based paint) presence

· Remove and replace building substrate materials and building framing components where wood decay or similar detritious is present. Due to the unknown extent or presence of wood decay, the low responsive bidder will provide an hourly time and material rate for remediation

· Abatement and removal of all Fourteen (14) existing window system frames and associated lites, sills, glazing putty, sealants and paint around each opening. Dispose of with assumption of lead based paint presence

· Removal of existing solid wooden garage doors and associated hardware. Doors can be removed, hardware to be given to VA COR for Groundskeeping Department

· Installation of new segmented and insulated metal garage doors and associated hardware. Garage doors must have individual locking mechanisms that can accept BEST 7-pin cores. Examples can be reviewed with VA COR upon request

· Each garage bay floor for Bldgs. 144, 145, 146 to be assessed individually with VA COR and patch repaired as needed per Time & Material pricing

· New fenestration and building trim to match in style and configuration as required by the Montana State Historical Preservation Office and Section 106 of the National Historic Preservation Act

· Replace exterior wooden fascia, trim, and soffits with 22 gauge, pre-finished break metal. New break metal profiles to match site existing building fascia and trim profile when complete. Bidder to provide additional substrate and blocking materials as needed for a complete installation. New soffits to be incorporated into the new fascia trim assembly

· Removal of existing roofing, and replacement with standing seam metal roofing that closely matches existing aesthetic

· Replace all Fourteen (14) windows with fixed glazed windows. Rail, stile and mullions are to match the existing lite size and elevation composition

· Containment and removal of all contaminated and/or hazardous material from the site, and documentation of the disposal destination and method as required by US DEC, EPA, and/or Montana DEQ

· Installation of Two (2) duplex 120VAC-20A receptacles and associated material in each garage bay (total of 28 receptacles). Each receptacle to be supplied by existing breaker to be installed in the existing electrical panel. Installation of Two (2) lockable, outdoor-rated duplex receptacles on each side of the garage exterior (1 front, 1 rear, 28 total)

· Installation of Four (4) 2’ x 2’ overhead LED lights and appropriate circuits (56 total), with switches to be located inside of each garage door. Wiring to be run in rigid PVC conduit. Fixtures to be rated to provide sufficient lighting for the entire garage bay with sufficient luminosity and a minimum quality of 4000 Kelvin

· Installation of a single exterior LED outdoor light fixture to be located on the front side of each bay, above each garage door, with each supply circuit switch to be located near the inside of each garage door (14 total). Appropriate sealant to ensure water-tightness shall be utilized as per typical electrical installations (i.e. silicone). Each receptacle to be powered by the existing electrical panel

· Containment and removal of all contaminated soil and/or hazardous material from the site, and documentation of the disposal destination and method as required by US DEC, EPA, and/or Montana DEQ

· Appropriate PPE and containment equipment and barriers will be used by the Contractor at all times

· All work as described above shall conform to OSHA, EPA, DEC, and Montana DEQ regulations to ensure the correct methods of containment and disposal are followed The final construction shall conform to all VA requirements outlined in the VA design manuals posted by discipline in the VA Technical Information Library at the following web address: http://www.cfm.va.gov/til/dManual.asp II. Tasks and Requirements General Contractor Requirements

· All damage to floors, walls, ceilings, or any other VA property to be repaired/replaced by the Contractor.

· Contractor shall be responsible for all construction debris removal. The Contractor shall provide their own dumpster as needed.

· For interior construction the contractor shall provide dump carts and HEPA carts as needed. Dump carts are to be sealed with a tight-fitting lid during travel to and from the jobsite to the designated dumpster location. Dumpster location and debris removal pathway to be approved by the VA COR.

· Construction debris disposal must be documented and reported to satisfy regulations for the station and State of Montana DEQ III. Existing Conditions All associated work as part of the scope is limited to Buildings 604, 144, 145, and 146 Garage structures. The Contractor is expected to be familiar with the existing conditions and the work to be performed. The Contractor shall verify all areas requiring work as stated in the Project Scope portion of this Statement of Work prior to the commencement of work.

Site Investigation is required for this project to ensure accuracy of design. The Contractor shall be responsible for field verifying all conditions and quantities that may affect the project work prior to bid of this project. Site investigation is to be included in the cost proposal. This work can be performed directly by the General Contracting firm, or indirectly via contract to a third party (Sub-Contractors). The person(s) conducting the site investigation is to check in with the VA Facilities Management Services department and will be escorted by the VA CO Healthcare Engineer or Designee. This work should be done in advance and is intended to limit unforeseen site conditions and ensure accurate estimations for material acquisition.

IV. Period of Performance Prior to the Notice to Proceed (NTP) all required pre-construction submittals (safety plans, quality control plan, schedules, materials, etc.) shall be provided to the VA Contracting Officer & COR for review and approval. This contract is expected to start upon Notice to Proceed (NTP) and be completed within 180 calendar days of issuance.

V. Construction Schedule

· Normal working hours are from 7:30 AM to 4:30 PM.

· In order to maintain schedule, work performed over the weekend may be allowed. Contractor to coordinate these efforts with VA COR with a minimum 48-hour notice.

· The Contractor shall provide to the VA CO & COR a detailed construction schedule indicating workflow and impact in a “three-week look ahead” format which shows last week, this week, and next week. Work progress shall be discussed weekly at construction progress meetings. This schedule must be updated every week, prior to the construction progress meeting.

· Any impacts to VA operations must clearly be identified on the construction schedule.

· The Contractor shall attend weekly meetings. The Contractor shall provide a meeting agenda prior to each meeting. The contractor shall provide meeting minutes to the VA within one week of the meeting occurrence. The contractor shall provide a three week look ahead schedule prior to each meeting.

VI. Infection Control Risk Assessment – LBP Containment There will be Infection Control and Lead-Bsaed Paint Containment procedures and requirements for this project. The contractor must adhere to the classifications assigned and to the mitigation requirements of the associated ICRA / LBP Containment classifications. The Contractor shall identify their mitigation procedures as part of their daily reporting. The VA will perform regular walkthroughs and audits of the contractor’s compliance with the requirements. Stated containment classifications are per the direction of the VA and OSHA and are non-negotiable.

VII. Working Hours The Contractor shall discuss working hours with the VA COR prior to the commencement of work. The Contractor and VA COR will agree on the hours of operations for each portion of work. The Contractor is responsible for notifying the VA of the time, location, and work to be performed during off-hour engagement. Any construction impacts that will include excessive noises, odors, or emissions will need to be performed after hours or on weekends. The work will occur in close proximity to residential Enhanced Use Lease (EUL) space, and the Contractor will take steps to ensure minimal impact to the residents and staff that reside in those areas and buildings (noise, dust, vehicle parking, and material storage will need to be closely mamanged).

VIII. Daily Work Reports The Contractor shall complete and submit Daily Work Reports to the VA COR and Contracting Officer. The daily reports shall be completed on forms prepared by the Contractor, acceptable to the COR, and shall be submitted to the COR at the conclusion of each workday.

Daily reports should include photographs of existing conditions, work in progress, and the finished conditions.

IX. Request for Information Any deviations in required work items from the Construction Documents and this SOW shall come in the form of an RFI through electronic submittal software. The Contractor must use a construction management software that is accessible by VA personnel using the VA network. The Contracting Officer is the only entity that can approve changes that impact the Scope of Work and Contract Cost. Any contractual changes will come in writing from the CO, not from the COR or their associates.

The Contractor shall maintain an RFI Log throughout the duration of the project and update it weekly to reflect the most current RFIs being tracked.

X. Submittals, Inspection, and Acceptance The Contractor will not be able to mobilize onsite until all critical submittals have been approved by the VA COR and CO.

The Contractor shall use an electronic submittal tracking system for management of submittal status. An initial submittal register will be provided to the contractor. Within one week of the NTP, the Contractor shall provide to the VA COR and CO a complete electronic submittal register for review and acceptance. All submittals for each item must be approved prior to purchase and/or installation per the specifications. The Contractor will be required for all tracking and updating of the submittal register throughout the life of the project. The Contractor must provide the updated submittal register prior to the weekly construction progress meeting, and with all progress payment requests.

The submittal register must include the following:

• All Submittals/Samples required by Project Specifications and Project Drawings including but not limited to:

1. Description of each product

2. Submittal Drawings and/or Manufacturer’s literature/data as required by the specifications

3. Samples as required by the specifications

4. Test reports as required by the specifications

5. Material Certificates of compliance

6. Buy American Act Compliance

7. Contractor certification

8. Installer Qualifications

9. Warranties

10. Operations and Maintenance Manuals (if applicable)

11. Additional submittals may be required at the request of the Contracting Officer or COR. A comparison of products for QA/QC may be requested by the COR and CO

The COR will approve/disapprove Contractor submittals. Any submittal that is disapproved shall be addressed by the Contractor in a timely manner. If more time is needed to address disapproved submittals, the Contractor may ask, in writing, for additional time from the COR.

The COR will accomplish inspection and acceptance of the work on behalf of the Contracting Officer. Any work that is found to be unacceptable by the COR shall be removed and replaced at no cost to the Government. All workmanship/quality of work is subject to acceptance.

XI. Safety / Security The Contractor is fully responsible for Work Site Safety. The Contractor shall implement a Safety Program that protects the lives and health of personnel inside and immediately surrounding the work area, prevents damage to property, and avoids normal work or patient flow interruptions. To accomplish this end, the Contractor shall provide an OSHA certified Competent Person to be onsite at all times while work is being performed, erect appropriate safety barricades, signs, signal lights, etc. as well as comply with the requirements of all Federal, State, and Local safety laws, rules, and regulations. The Contractor must submit copies of certifications for safety training of the Competent Person stationed onsite to the COR before work begins.

XII. Liability of Contractor Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government.

The Contractor shall not disconnect any service or utilities without prior approval of the COR. No less than a 5 day notice shall be given to the COR if interruption is needed. The government will not be held liable for any costs incurred due to time constraints needed for service or utility interruptions.

XIII. Privacy Statement – Certification and Accreditation **The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required** In accordance with the Contract Security Checklist required by VA Directives 6500 and 6500.6. Contractor owned laptop computers or remote connections from a contractor system to a VA internal trusted (i.e., non-public) network will not be required or involved in this project. As a result, C&A (Certification and Accreditation) requirements do not apply, and a Security Accreditation Package is not required.

XIV. Warranty The contractor shall provide a two week notice to the COR for the onsite final walkthrough and punch list for acceptance as well as other planned milestones. The contractor shall provide a 1-year warranty on all items within the Scope of this Project, subject to latent defects, per 52.246-21 Warranty of Construction.

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Base Pricing

Provide all work as described by attached plans, specifications, and Performance Work Statement for project Building 604 Lead Based Paint Remediation and Garage Structures Refurbishment at the Fort Harrison, VAMC.

Contract Period: Base POP Begin: 01-14-2024 POP End: 07-12-2024 PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than, cost or price.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

(1) The first is to evaluate whether the offeror’s present/past performance is relevant or not relevant to the effort to be acquired. The criteria to establish what is relevant is unique to each source selection.

(2) The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts. In addition, the Government reserves the right to obtain information for use in the evaluation of past performance from all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (ESRS), and any other known sources not provided by the Offeror.

(b) Source Selection Evaluation Board (SSEB) members will review past performance information to determine the quality and usefulness as it applies to the performance confidence assessment.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (ESRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Timothy Verburgt, Timothy.Verburgt@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts of remediation of lead for project of similar scope and magnitude.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The contracting officer shall review recent and relevant performance information on each offeror based on past efforts provided by the offeror and may obtain data independently from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating.

If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Factor 2 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0. If an offeror’s EMR is above 1.0, the offeror must submit a written explanation of the EMR from its insurance carrier on the insurance carrier’s letterhead, describing the reasons for the EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $250,000.00 and $500,000.00

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Proposals shall be submitted via email Timothy.Verburgt@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, one attachment for LOS certification, and one attachment for past performance information) not to exceed 15MB. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed in block 8 of the SF1442 and be received at the address no later than the closing date and time. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Proposals shall be received by 2:00 P.M. Mountain Time on December 22, 2023 at 2:00 PM MT. There will be no public opening of the proposals. Submit proposals to: Timothy.Verburgt@va.gov.

Submit bid bonds to:

Department of Veterans Affairs

NCO 19

ATTN: Timothy Verburgt 6162 S Willow Dr., Ste 300 Greenwood Village, CO 80111

Past performance information and price sections of the offeror’s proposal will be evaluated independently. Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8 of this solicitation.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.7011 by submission of documentation of Veteran status, ownership, and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be both VERIFIED by CVE and VISIBLE on VetCert at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

I.6B PROPOSAL REVISIONS

If it is determined to be necessary, proposal revisions will be requested from the offers received. The Contracting Officer may identify those offerors, whose proposals are within the competitive range based upon the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions may be requested. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with the Table of Contents that clarifies where within the initial proposal the additional information and/or changed document would be placed. A new bid bond shall be submitted only if the final cost proposal revisions are greater than its initial cost proposal.

1.7B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

2. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

3. Another electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

4. Please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, Proposal, or Bid depending on the solicitation type.

b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation.