36C25924Q0787.docx

SUBJECT*

Endoscopy Equipment Service

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Charles Gritzmacher charles.gritzmacher@va.gov 303-712-5780

PLACE OF PERFORMANCE

ADDITIONAL INFORMATION

DESCRIPTION

Endoscopy Equipment Service

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation For Endoscopy Equipment Service

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products or Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

II. This is a Request for Quote (RFQ) Solicitation number 36C25924Q0706. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

III. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08.

IV. This acquisition is set-aside for Total Small Business. The North American Industry Classification System (NAICS) code is 811210 -Electronic and Precision Equipment Repair and Maintenance with a small business size of $34 Million. The PSC is J065 - Maintenance, Repair, Rebuild of Equipment – Medical, Dental, and Veterinary Equipment.

V. Department of Veterans Affairs, Network Contracting Office 19 Located at 6162 S. Willow Drive, Suite 300, Greenwood Village, Colorado 80111, in support of the Sheridan VA Health Care System in Sheridan Wyoming is seeking to procure services in accordance with the Scope of Work and price schedule. The Contractor shall provide an hourly rate for Mechanical Systems Services.

VI. All interested parties shall provide quotations for the following services in accordance with the Statement of Work (SOW):

Base Period: 9-30-2024 to 9-29-2025

Option Period 1: 9-30-2025 to 9-29-2026

Option Period 2: 9-30-2026 to 9-29-2027

Note: Scope of Work for this requirement is Attachment 1 - SOW

VII. Place of performance for this requirement is Billings and Ft. Harrison, MT VA Health Care System and contractor facility.

VIII. Period of performance has a one-year base period of 9/30/2024 to 09/29/2025 with two (2) 12-month option periods.

IX. The provision at 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services, applies to this acquisition.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

OFFER SUBMITTAL INSTRUCTIONS:

1. Offeror shall submit offers by the Due Date/Time specified in section XV. Late quotes will not be considered.

1. Offeror shall acknowledge all amendment acknowledgments as part of their quote.

1. Offeror shall submit the completed Price Schedule Table from Section VI.

1. Technical Capability Documents.

1. The quote shall include three (3) relevant past performance evaluations with a rating along with their quote.

Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered con-compliant and eliminated from evaluation.

(End of Provision) X. The provision at 52.212-2 Evaluation – Commercial Items applies to this acquisition.

Addendum to 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis of Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate offers based on price and other factors. Evaluation of quotes will be conducted utilizing Simplified Acquisition Procedures in accordance with FAR 13.106-2(b)(3), Evaluation of Quotations or Offers, using comparative evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most beneficial to the Government. The Government reserves the right to consider a quotation other than the lowest price. Quotations may exceed the minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides a benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each offer must meet the requirements of the solicitation to be considered for evaluation.

Please read each section below carefully for the submittals and information required as part of the evaluation. Offers missing the requested information below, as well as the items listed in the Addendum to FAR 52.212-1, Instructions to Offerors, shall be considered non-compliant and may be removed from the evaluation process.

a. Technical Capability - Technical Capability Offerors shall submit documentation illustrating a clear description of the management methodology that will be used for executing the effort described in the Statement of Work (SOW).

a. This description shall include:

i. Clearly demonstrates capability to service all equipment at a standard that does not void the original manufacturers warranty,

ii. demonstrate ability to provide all parts to meet or exceed Original Equipment Manufacturer (OEM) factory specifications to maintain compatibility,

iii. demonstrate the ability to provide periodic and on-demand training and support,

iv. ability to repair to fully functional condition within 1-3 business days for minor repairs and 3-6 business days for major repairs,

v. ability to meet the Original Equipment Manufacturer's (OEM) current performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), and LifeSafety Code (LSC),

vi. ability to provide loaned equipment until the repaired equipment has been returned and accepted.

There is an eight (8) page limit, any pages after page 8 may not be evaluated.

b. Price – The Government will evaluate the price schedule submitted by each offeror. Contractors shall submit pricing on Section VI; firm fixed unit pricing shall include all labor, overhead, profit, materials, and associated costs of the like to provide services. Pricing shall not be handwritten on Section VI to ensure they are legible. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

c. Past Performance - The quote shall include three (3) relevant past performances evaluations with their quote. The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. If an offeror has no record of relevant past performance record or if information is not available, they will not be rated favorably or unfavorably.

(b) Options - The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(c) Acceptance of Offer. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

XI. FAR 52.212-3 – OFFERORS REPRESENTATION AND CERTIFICATIONS – COMMERCIAL ITEMS

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

XII. FAR 52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERIAL ITEMS (November 2021), applies to this requirement.

Addendum to XI. FAR 52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERIAL ITEMS (November 2021)

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-6 Restrictions on Subcontractor Sales to the Government 52.203-6 Alternate I Restrictions on Subcontractor Sales to the Government

52.204-13, System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-18, Commercial and Government Entity Code Maintenance 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000);

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2022) 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) 52.239-1 Privacy or Security Safeguards (AUG 1996);

XIII. FAR 52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (October 2022), applies to this requirement. The additional clauses below are incorporated by reference.

52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred 52.216-18, Ordering 52.216-19, Order Limitations 52.219-28, Post Award Small Business Program Representation (Oct 2022) (15 U.S.C 632(a)(2)).

52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance 52.222-54 , Employment Eligibility Verification (MAY 2022). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

52.222-55, Minimum Wages Under Executive Order 13658 (Jan 2022).

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 202022) (E.O. 13706).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.224-2, Privacy Act 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

52.232-39 Unenforceability of Unauthorized Obligations.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

52.233-3 Protest after Award.

52.233-4 Applicable Law for Breach of Contract Claim.

52.244-6 Subcontracts for Commercial Products and Commercial Services

XIV. VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

852.201-70, Contracting Officer’s Representative 852.203–70, Commercial Advertising.

852.204-71, Information and Information Systems Security.

852.209–70, Organizational Conflicts of Interest.

852.211-76, Liquidated Damages – Reimbursement for Data Breach Costs Alternate I.

852.232–72, Electronic Submission of Payment Requests.

852.233–70, Protest Content/Alternative Dispute Resolution.

852.233–71, Alternate Protest Procedure.

852.239-76, Information and Communication Technology Accessibility.

852.242-71, Administrative Contracting Officer 852.270–1, Representatives of Contracting Officers.

852.273–70, Late Offers.

XV. This is not a Defense Priorities and Allocations System (DPAS) rated requirement.

XVI. Offers are due 09-12-2024 @ 14:00 MST. All questions/inquiries must be submitted to the contract specialist via electronic mail (e-mail) not later than 09-09-2024 @ 14:00 MST. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

XVII. Submit offers or any questions to the attention of Charles Gritzmacher via email to: charles.gritzmacher@va.gov.

See attached document: Attachment 1 - SOW Endoscopy Equipment Service.

See attached document: Attachment 2 - DOL Wage Determination 2015-5389 rv23.

See attached document: Attachment 3 - DOL Wage Determination 2015-5399 rv23.

End of Document