36C25924Q0769.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Jim Lewis james.lewis114fbb@va.gov james.lewis114fbb@va.gov 303-712-5840

PLACE OF PERFORMANCE

Cheyenne VA Health Care System

2360 East Pershing Blvd

Cheyenne WY

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice

The Department of Veterans Affairs, Network Contracting Office 19, 6162 S. Willow Drive, Suite 300, Greenwood Village, CO 80111-5152 is soliciting quotations for Service-Disabled Veteran Owned Small Business (SDVOSB) total set-aside for Healthcare Furniture and Equipment Moving Services for the Cheyenne VA Medical Center and affiliated clinics in accordance with the Statement of Work.

Please review all attachments for this requirement.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations and technical statements/documents are being requested. The Government reserves the right to make no award from this solicitation.

This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm fixed priced contract for a twelve-month base period plus four option years.

Evaluation of Quotes:

Important: Vendor Quotes for the total annual quote shall be updated in section B.2 PRICE/COST SCHEDULE from the RFQ 36C25924Q0769 word document.

(a) Basis of Award. This procurement is being conducted pursuant to FAR Part 12.301(c) procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers quote, conforming to the solicitation, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable. Price alone is not the sole evaluation factor. In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

General Standards of Responsibility – To assist the contracting officer in determining if the general standards of responsibility applicable to this procurement are met, offerors shall provide a narrative with their quotes confirming that they understand/ If the offeror’s proposal intends to utilize subcontractor(s), then the narrative must include a breakdown of what portions will be completed by the offeror and their proposed subcontractor(s). Failure to include this information could result in a contracting officer’s determination that an otherwise successful offeror is not eligible for contract award.

G1: Offeror shall provide a narrative to demonstrate they are capable of meeting the requirements identified in the Statement of Work. The narrative shall include evidence that the offeror is financially responsible and able to provide past performance evidence of their reliability, ability, experience, equipment, facilities, and personnel to provide prompt satisfactory service.

Special Standards of Responsibility (SSR) – To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, offerors are asked to provide the following information with their quotes. Failure to include this information could result in a contracting officer’s determination that an otherwise successful offeror is not eligible for contract award.

SP1 Contractor’s Specialized Experience. Offeror shall provide copies of three (3) different past performance evaluations (preferably Federal Government evaluations) with points of contacts as reference for similar moving services performed within the past 2 years.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) Evaluation Process. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the contracting officer will then determine if the offeror is responsible using the general standards of responsibility and the special standards of responsibilities (SSRs) applicable to this procurement. If contract award cannot be made to the offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may likewise find all quotes, not acceptable and cancel the solicitation if the quotes under evaluation exceeds the amount of funding available and/or technical documents do not meet the SOW and SSRs for the procurement. Technical documents and past performance, when combined, are more important than price, in accordance with FAR 15.304, the relative importance of all other evaluation factors. The Government intends to evaluate quotes and technical documents to award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government’s interest.

All solicitation questions shall be emailed to Jim Lewis, Contract Specialist, e-mail: james.lewis114fbb@va.gov. Solicitation question(s) submission shall be received not later than 2:00pm MDT on September 3, 2024. Late submissions will not be accepted.

All quotations and supporting documents shall be sent via email to Jim Lewis, Contract Specialist, e-mail: james.lewis114fbb@va.gov. Submission shall be received not later than 2:00pm MDT on September 5, 2024. Late submissions will not be accepted. Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Governments timely receipt of their quote.

Please submit your best competitive offer. After quotes are submitted there is no re-negotiation on pricing after the close of the solicitation.

See attached document: S02 36C25924Q0769 02.

See attached document: 2015-5405 rev.23 - Laramie WY.

See attached document: 2015-5413 rev.23 - Carbon WY.

See attached document: 2015-5421 rev.28 - Larimer CO.

See attached document: 2015-5431 rev.26 - Logan CO.

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Combined Synopsis/Solicitation Notice