36C25924Q0739 0001.docx

Department of Veterans Affairs Veterans Health Administration Eastern Colorado Health Care System Amendment 0001 hereby changes contract type requested from a blanket purchase agreement, to a firm fixed price, base plus four option years contract. Additionally, this amendment removes all consumables and reagents from the solicitation. Lastly, the due date for responses to this RFQ to be submitted and received has been extended until 10/10/2024, no later than 09:00AM MST.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C259-24-AP-3342

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 To all Offerors/Bidders

36C25924Q0739 10-03-2024

X X X

See CONTINUATION Page X

AMENDMENT 0001 HEREBY AMENDS THE SOLICITATION AS FOLLOWS:

A. CONTRACT TYPE HAS CHANGED FROM A BLANKET PURCHASE AGREEMENT REQUEST TO A FIRM FIXED PRICE, BASE PLUS FOUR OPTION

YEARS CONTRACT.

B. ALL LINE ITEMS THAT WERE CONSUMABLES OR REAGENTS HAVE BEEN REMOVED FROM THIS SOLICITATION AS THEY ARE NO LONGER

REQUIRED FOR CONTRACT PERFORMANCE.

C. SEE SCHEDULE FOR UPDATED NUMBRING LIST OF SERVICE CLINS REQUIRED.

D. THE STATEMENT OF WORK (SOW) HAS BEEN UPDATED TO REFLECT THE AFOREMENTIONED CHANGES.

E. THE DEADLINE FOR QUOTES TO BE RECEIVED HAS BEEN EXTENDED TO 10/10/2024 NO LATER THAN 09:00AM MST.

F. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

JUANITA STREET

CONTRACTING OFFICER

VA-VHA-RPOW-2023-0066

CONTINUATION PAGE

A.1 STATEMENT OF WORK

DEPARTMENT OF VETERANS AFFAIRS

Rocky Mountain Regional Maintenance for VA owned COPAN WASP and WASPLab Testing System

1. SCOPE

The Contractor shall furnish all labor, parts, supplies and equipment necessary to provide scheduled and unscheduled maintenance, tech support, and periodic preventive maintenance inspections for the WASP system and components. Services shall be required for a Firm Fixed Price, Base Plus Four Option Year Contract for Rocky Mountain Regional VA Medical Center (RMR VAMC) 1700 N. Wheeling St., Aurora, CO 80045.

a. WASP system components and serial numbers (S/N):

i. WASP S/N: 086-080-0917

ii. WASP Slide Prep Evo S/N: 086-40N-0164

iii. WASPLab (two components) S/N: W087-013-0156 and S/N: W087-0164

iv. WASPLab Single Incubator S/N: W087-011-0152

v. WASPLab Conveyor S/N: W087-010-0164

2. SCHEDULED MAINTENANCE

a. The Contractor shall perform preventive maintenance (PM) service to ensure that the equipment listed performs in accordance with the original manufacturer’s specifications. Annual PM Service must be completed by October 31st of each year. An outline of the PM schedule and procedures shall be provided to Biomedical Engineering/POC.

b. The contractor shall provide a written description of the Preventive Maintenance Inspections (PMI). This description shall include an itemized list of the procedures performed, including electrical safety. PM services shall include, but need not be limited to the following:

i. Cleaning of equipment.

ii. Reviewing operating system software diagnostics to ensure that the system is operating in accordance with the manufacturer's specifications.

iii. Calibrating and lubricating the equipment.

iv. Performing remedial, non-emergent maintenance.

v. Testing and replacing faulty and worn parts and/or parts likely to fail or become faulty or worn.

vi. Inspection and replacement of worn or frayed electrical wiring and cables.

vii. Returning the equipment to the operating condition and mode

viii. Providing documentation of services performed.

c. All service/repairs shall be performed during normal hours of coverage unless requested or approved by the Biomedical Engineer/POC. The only exception is hardware/software update/upgrade installations which shall be scheduled and performed outside normal hours of coverage at no additional charge to the Government unless it would be detrimental to equipment up-time, to be determined by the Biomedical Engineer/POC. The contractor shall provide software/hardware updates at no charge.

d. All exceptions to the PM schedule shall be arranged and approved in advance with the Point of Contact, or Biomedical Engineer. The Contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable). This documentation shall be provided to the Point of Contact at the completion of the PM.

e. Work performed outside the normal hours of coverage, at the request of the Facility Services Engineer (FSE), shall be considered service during normal hours of coverage and shall be exempt from an extra labor hour charge.

3. UNSCHEDULED MAINTENANCE

a. The contractor shall provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, to include all intervening service calls performed between scheduled services and calibrations. All required parts shall be OEM furnished by the contractor. The contractor shall repair the equipment to functional level equivalent to the original manufacturer’s specifications.

b. Only the Biomedical Engineer, POC, or COR designated by the CO has the authority to approve/request an unscheduled maintenance service call to the contractor.

c. The contractor's FSE shall respond on site within twenty-four (24) hours after receipt of request for service. The contractor shall provide parts, if required to effect repair, within 24 hours of diagnosing the problem.

d. There shall be no hourly charge to the Government for unscheduled maintenance performed within the normal hours of coverage, 8:00 a.m. to 4:30 p.m. Work performed outside the normal hours of coverage, at the request of the Biomedical Engineer, Point of Contact, or Contracting Office Representative, shall be invoiced separately and shall not have service rendered until Purchase Order is obtained. In the event of a government caused delay, the VA will pay hourly labor charges for unscheduled service the inadvertently extends beyond the specified normal hours of coverage.

4. HOURS OF COVERAGE

Coverage will be for one (1) twelve (12) month term, with four (4) possible option years to be exercised by the government. When one of the below designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies. Normal hours of coverage are Monday through Friday from 8:00 a.m. to 4:30 p.m., excluding the federal holidays listed below or any other day specifically declared a National Holiday by the President of the United States:

5. MAINTENANCE DOCUMENTATION/REPORTS

The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with the specifications. Each Electronic Service Report must, at a minimum, document the following data legibly and in complete detail:

a. Name of contractor and contract number

b. Name of FSE who performed services

c. Contractor service ESR number/log number

d. Date, time (starting and ending), equipment downtime and hours on-site for service call.

e. VA purchase order number(s) covering the call if outside normal working hours.

f. Description of problems reported by the POC/user (if applicable).

g. Identification of equipment to be serviced:

· Inventory ID number,

· Manufacturer's name, device name, model number & serial number,

· Any other manufacturer's identification numbers.

h. Itemized Description of Service Performed (including, if applicable, costs associated with after normal working hour services) including:

· Labor and Travel,

· Parts (with part numbers),

· Materials and Circuit Location of problem/corrective action.

· Total Cost to be billed (if applicable - i.e., part(s) not covered or service rendered after normal hours of coverage).

i. Signatures:

· FSE performing services described.

· Authorized VA Employee who witnessed service described.

The Contractor shall log in with Biomedical Engineering/POC prior to performing any services. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall log out with Biomedical Engineering/POC and submit the ESR(s) to the Biomedical Engineer or Point of Contact. All ESRs shall be submitted to the equipment user for an “acceptance signature” and then to the POC for an “authorization signature”. If the POC is unavailable, a signed, authorized copy of the ESR shall be sent to the contractor after the work can be reviewed (if requested or noted on the ESR). Any additional charges claimed must be approved by the COR or CO before service is completed.

6. ADDITIONAL CHARGES FOR MAINTENANCE

There will be no additional charge for time spent at the site (during or after the normal coverage areas) awaiting the arrival of additional FSE and/or delivery of parts.

7. REPORTING REQUIRED SERVICES BEYOND SERVICE SCOPE

The contractor shall immediately, but no later than 24 consecutive hours after discovery, notify the COR or POC, in writing, of the existence or development of any defects in, or repairs required, to the scheduled equipment which, the contractor does not consider his/her responsibility due to “abuse” or “damage” to the equipment. The contractor shall furnish the Government with a written estimate of the cost to make the necessary repairs.

8. ACCEPTANCE OF CONDITION OF EQUIPMENT

The contractor accepts responsibility for the equipment covered under this equipment in an “as is” condition. Inspection of the equipment by the contractor shall be done prior to coverage, if required by the contractor.

9. CONTRACTOR TEST EQUIPMENT AND PARTS

a. The contractor shall ensure all contractor supplied test equipment is properly calibrated and certified. If requested by the COR or POC, the contractor shall be able to supply any certificates tied to the quality of the test equipment. Test equipment calibration shall be traceable to a national standard.

b. The contractor shall furnish all spare and replacement parts needed to service the equipment. The price of all parts used to perform all scheduled preventive and unscheduled maintenance shall be included in the coverage. The Government will not pay for any parts provided (during either scheduled or unscheduled maintenance), by the contractor during the period of the medical equipment being covered. Only new standard parts (manufactured by the maker of the equipment, or equal) shall be furnished to maintain the equipment.

10. SERVICE MANUALS/TOOLS/EQUIPMENT

The contractor shall provide tools, (test) equipment, service manuals or service diagnostic software. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation (such as: operational and service manuals, schematics, and parts list) necessary to meet the performance requirements and repair of the medical equipment. A reference list of applicable service manuals and their respective locations shall be provided to the Biomedical Engineer/POC upon request.

11. PERFORMANCE REQUIREMENTS (MAINTENANCE):

a. The Vendor shall perform preventive maintenance at intervals specified by the manufacturer to ensure proper equipment performance.

b. Inventory and recording of systems components.

c. Monthly deliverables shall be received in full.

d. Test all components for proper test performance. Equipment shall reproduce results according to manufacturer’s specifications.

e. After Preventative Maintenance (PM), the vendor shall submit a detailed work report to the COR for notice at no additional cost to the government.

f. Delivery of PM parts or material. The vendor shall provide all preventive service materials at no additional cost the government.

g. On-call Repairs: On-call repairs are emergency repairs beyond the scheduled maintenance.

h. The vendor shall provide technical assistance not limited to test performance, or equipment malfunction twenty-four (24) hours a day, seven (7) days a week, including all Federal and religious holidays, via direct communication thru a telephone bank with personnel technically capacitated and certified by the vendor.

i. The vendor shall respond to a call for on-site repair and be at the job site within (24) hours during regular working hours, Monday – Friday, 0800 – 16:30 hours. In very urgent cases (Machine completely down and unable to provide results) an immediate repair can be requested after 1600 hours and on Saturdays, Sundays and Federal holidays.

j. After repair, the vendor shall submit a detailed work report to include all required materials and is to be at no-charge to the facility.

k. If the malfunction is reported to the vendor not later than 1600 hours, the failure elimination shall be started immediately on the same day.

l. For delivery of repairs parts or materials the vendor shall provide all parts and materials at no additional cost the government.

m. Vendor shall remove all parts, equipment or materials replaced, or upgraded by the vendor due to and not limited to repairs, replacements, recall, and upgrades without any cost to the Government.

n. All tests, procedures, and equipment must perform at manufacturer specifications. Deviations from the performance specifications shall be corrected by the vendor.

o. All test performance will be evaluated by and not limited for performance thru peer comparison, quality control and CAP peer evaluation according to CLIA.

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Service for WASP and Slide Prep

Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Service for WASPLab Prep Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Service for WASP and Slide Prep Contract Period: Option 1 POP Begin: 11-01-2025 POP End: 10-31-2026

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Service for WASPLab Prep Contract Period: Option 1 POP Begin: 11-01-2025 POP End: 10-31-2026

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Service for WASP and Slide Prep

Contract Period: Option 2 POP Begin: 11-01-2026 POP End: 10-31-2027

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Service for WASPLab Prep Contract Period: Option 2 POP Begin: 11-01-2026 POP End: 10-31-2027

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Service for WASP and Slide Prep

Contract Period: Option 3 POP Begin: 11-01-2027 POP End: 10-31-2028

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Service for WASPLab Prep Contract Period: Option 3 POP Begin: 11-01-2027 POP End: 10-31-2028

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Service for WASP and Slide Prep

Contract Period: Option 4 POP Begin: 11-01-2028 POP End: 10-31-2029

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment

Service for WASPLab Prep Contract Period: Option 4 POP Begin: 11-01-2028 POP End: 10-31-2029

PRODUCT/SERVICE CODE: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment