36C25924Q0649.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Marc Del Valle marc.delvalle@va.gov 405-456-2233

PLACE OF PERFORMANCE

Sheridan VA Medical Center

Supply Chain Management

1898 Fort Road

Sheridan Wyoming

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

General Electric (GE) Healthcare LOGIQ eR9 Systems Ultrasound Machine The Sheridan VA Medical Center requires the purchase of one (1) GE Healthcare LOGIQ eR9 Systems Ultrasound Machine with accessories.

Request for Quote (RFQ) #: 36C25924Q0649 GE Healthcare LOGIQ e R9 Systems Ultrasound

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 2:00pm MT, 9/18/2024 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to marc.delvalle@va.gov no later than 2:00pm MT, 9/20/2024 Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25924Q0649. The Government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 effective May 22, 2024.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 334510 with a small business size standard of 1,250 employees. This solicitation is a 100% set-aside for small business.

(v) List of Line Items;

performance ultrasound laptop portable system Product #: H8043EG

Product #: H45041DL

Product #: H48062AB

Product #: H48962CA

Product #: H48962CC

(vi) Description of Requirements for the items to be acquired:

Title: The Sheridan VA Medical Center requires the purchase of one (1) GE Healthcare LOGIQ e R9 Systems Ultrasound with associated accessories.

Background: This is a Brand Name Request. This equipment will be utilized to perform ultrasound guided vascular access for Sheridan Veterans by trained medical staff. This new equipment will allow Sheridan to perform ultrasound guided vascular access and stop reliance on community care.

Description: The Ultrasound, for Specialty care will have all the following specifications:

A minimum a cleanable 14” full touchscreen interface on a height adjustable cart with handles that allows for cords off the floors and storage of gel, minimum of two probe holders with inserts to allow probe elevation and a cover for protection. The ultrasound will have a battery with minimum one hour scan time and minimum two active probe ports. It will offer real time imaging to support vascular access and injections. It will have wireless network capabilities with optional DICOM connectivity and connect to EHR to allow images to be stored in Veteran records. The machine will have features to allow for optimization and increased efficiency. It will come with a minimum 5-year warranty for machine and probe, that will include repair, loaner units/probes that will be shipped for next day, and phone support. This machine will come with minimum two days of application training.

The ultrasound will come with a wideband phased array probe that is compatible with machine and supports vascular access. This ergonomic probe will deliver high quality images for superficial and deep access. See line item schedule in para (v) above.

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at:

Department of Veterans Affairs Sheridan VA Medical Center Supply Chain Management 1898 Fort Road Sheridan, WY 82801

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(g) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(h) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(i) Submission of quote shall include the following volumes: (I) - Price; (II) Completion of “Attachment – 52.225-2 Buy American Certificate”

Volume I – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume (II) - Completion of “Attachment – 52.225-2 Buy American Certificate” and submit as part of the quote.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Price Factor 2. Completion of “Attachment – 52.225-2 Buy American Certificate

Factor 1. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 2. Completion of “Attachment - 52.225-2 Buy American Certificate” The offeror shall complete the “Attachment - 52.225-2 Buy American Certificate” and submit as part of the quote.

(End of Addendum to 52.212-2)

(x) 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

52.217-6 Option to Increased Quantity (MAR 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within two weeks of contract expiration. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to marc.delvalle@va.gov by 2:00pm MT, 9/20/2024.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Marc Del Valle Marc.delvalle@va.gov

See attached document: 52.225-2 BUY AMERICAN CERTIFICATE.

See attached document: P03 - Brand Name Justification redact_Redacted.

Combined Synopsis/Solicitation Notice