36C25924Q0563.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Marc Del Valle (CS) marc.delvalle@va.gov 405-456-2233

PLACE OF PERFORMANCE

Salt Lake City VA Medical Center

500 Foothill Dr.

Salt Lake City UT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Karl Storz Endosinus Scope Lease The Salt Lake City Veterans Health Care System needs to lease six (6) brand name Karl Storz Endosinus Scope Sets for Operating Room (OR) Ear Nose Throat (ENT) service. The lease must include a monthly servicing package.

The estimated period of performance for a base, plus four (4) option years is:

Base Year: 9/1/2024 - 8/31/2025 Option Year #1: 9/1/2025 - 8/31/2026 Option Year #2: 9/1/2026 - 8/31/2027 Option Year #3: 9/1/2028 - 8/31/2029 Option Year #4: 9/1/2029 - 8/31/2030

Request for Quote (RFQ) #: 36C25924Q0563 Karl Storz Endosinus Scope Lease

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm ET, 8/1/2024.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to marc.delvalle@va.gov no later than 4:00pm ET, 8/9/2024.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25924Q0563. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) published December 18, 2023.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 532490 with a small business size standard of $40.0 Million. This solicitation is unrestricted.

(v) List of Line Items – This is a brand name request:

- 7230AA (QTY 6)

HOPKINS II 0º TELESCOPE, 4MM X 18CM AUTOCLAVABLE

- 7230BVA (QTY 6) HOPKINS II 30º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230CVA (QTY 6)

HOPKINS II 70º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230FVA (QTY 6) HOPKINS II 45º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230AA (QTY 6)

HOPKINS II 0º TELESCOPE, 4MM X 18CM AUTOCLAVABLE

- 7230BVA (QTY 6) HOPKINS II 30º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230CVA (QTY 6)

HOPKINS II 70º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230FVA (QTY 6) HOPKINS II 45º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230AA (QTY 6)

HOPKINS II 0º TELESCOPE, 4MM X 18CM AUTOCLAVABLE

- 7230BVA (QTY 6) HOPKINS II 30º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230CVA (QTY 6)

HOPKINS II 70º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230FVA (QTY 6) HOPKINS II 45º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230AA (QTY 6)

HOPKINS II 0º TELESCOPE, 4MM X 18CM AUTOCLAVABLE

- 7230BVA (QTY 6) HOPKINS II 30º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230CVA (QTY 6)

HOPKINS II 70º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230FVA (QTY 6) HOPKINS II 45º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230AA (QTY 6)

HOPKINS II 0º TELESCOPE, 4MM X 18CM AUTOCLAVABLE

- 7230BVA (QTY 6) HOPKINS II 30º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230CVA (QTY 6)

HOPKINS II 70º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

- 7230FVA (QTY 6) HOPKINS II 45º TELESCOPE, REVERSE LIGHT POST, 4MM X 18CM, AUTOCLAVABLE

(vi) Description of Requirements for the items to be acquired:

The Salt Lake City Veterans Health Care System needs to lease six (6) brand name Karl Storz Endosinus Scope Sets for Operating Room (OR) Ear Nose Throat (ENT) service. The lease must include a monthly servicing package.

The estimated period of performance for a base, plus four (4) option years is:

Base Year: 9/1/2024 - 8/31/2025 Option Year #1: 9/1/2025 - 8/31/2026 Option Year #2: 9/1/2026 - 8/31/2027 Option Year #3: 9/1/2028 - 8/31/2029 Option Year #4: 9/1/2029 - 8/31/2030

Description: Endosinus scope sets are used for most procedures in the nose including functional endoscopic sinus surgery (FESS) and pituitary skull base procedures. When performing FESS, the surgeon will use one of the scopes (thin tubes with lights and lenses) to perform the minimally invasive procedure to treat the sinus condition and restore functional use of the sinus system. These scopes can be used for multiple purposes including diagnostic (clinical setting) and treatment (surgery setting). These scopes are utilized in conjunction with a camera and light cord to provide high-definition images of the inside of the nose to help the doctor diagnose and treat sinus conditions.

Items to be leased: 6 Endosinus Scope Sets for use during ENT Surgery by an Otolaryngologist Surgeon.

Endosinus scope sets must contain the following scopes:

Scopes must have wide angle views to capture the largest and must be autoclavable for sterilization between cases.

Scope of work: The vendor will deliver the scopes to the SLC VA Medical Center and there will be a service agreement between the VA and vendor for maintenance of the scopes for the duration of the lease. No trade-in available. The C&A requirements do not apply, and that a Security Accreditation Package is not required.

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at:

Department of Veterans Affairs Salt Lake City VA Medical Center 500 Foothill Dr.

Salt Lake City, UT 84148

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(j) Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; and (III) Completion of Attachment – 52.225-2 Buy American Certificate.

Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume III - Completion of “Attachment – 52.225-2 Buy American Certificate and submit as part of the quote.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

(d) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs),and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Addendum to 52.212-2)

(x) 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

52.217-6 Option to Increased Quantity (MAR 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within two weeks of contract expiration. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000) [use when options are included]

(a) The Government may extend the term of this contract by written notice to the Contractor within 14 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to marc.delvalle@va.gov by 4:00pm ET, 8/9/2024.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Marc Del Valle Marc.delvalle@va.gov

A.1 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select ‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’ ‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

(b) Foreign End Products:

[List as necessary]

(c) Domestic end products containing a critical component:

Line item No.

[List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of Provision) See attached document: 52.225-2 BUY AMERICAN CERTIFICATE.

See attached document: P03 Signed JA Karl Storz Endosinus Redacted.

Combined Synopsis/Solicitation Notice