36C25923R0052_2.docx

36C25923R0052

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25923R0052 X 436-22-122 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 ilze.karklins-powers@va.gov

Ilze Karklins-Powers 307-433-3727 The contractor shall furnish all labor, equipment, materials and supervision to complete the following project at the Ft. Harrison VA Medical Center located at 3687 Veterans Drive, Ft. Harrison, MT 69636:

436-22-122 Emergent Lobby Remodel (COVID) - Design Build

This project is described in the Statement of Work - see page 5.

The Project Magnitude of the requirement is estimated to be between $500,000 and $1,000,000.

The NAICS code is 236220 with a business size standard of $45M

All questions in relation to Phase I of this solicitation are due no later than close of business April 12, 2023. Please address questions to ilze.karklins-powers@va.gov

The closing date for Phase I of this solicitation is April 28, 2023 1:00 PM Mountain Time. Please email proposals to ilze.karklins-powers@va.gov

X 52.211-10 X 13:00

MDT

04-28-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin

TX

78714-9971

Table of Contents

A.3 Statement of Work

Page 1 of Page 1 of Scope of Work

1. The VA Montana Healthcare System requires the services of a qualified Contractor to provide design build construction services allowing for the renovation of the existing Emergency Department Waiting Area, Lobby Waiting and Information Desk to create (2) Emergency Department Airborne Infection Isolation/Waiting (Negative Air) Rooms and associated Airborne Infection Isolation (Negative Air) Corridor. Work is to include creation of a new wheelchair corral, supplemental ED waiting area, Triage Nurse Office/Exam room, Information desk and equipment storage area. Existing Lobby ceiling is to be replaced in its entirety with new acoustical ceiling panel and grid system.

2. The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence.

3. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

4. Existing Site Conditions. Construction will occur within the Emergency Department Waiting Area, Lobby and adjoining Central Check-In space. The project will take place in an occupied healthcare facility and the design/build activities will require construction to be phased in such a way as to minimize impact to staff and patients. Infection Control measures will be required at all times as defined in ICRA assessment, Class III, Group 2, Type C. Construction activity will require constant coordination with VA personnel.

5. Site Investigation is required for this project to ensure understanding of scope of work. The Contractor shall be responsible for field verifying all conditions and quantities that may affect the project work prior to bid of this project. This work can be performed directly by the General Contracting firm, or indirectly via contract to a third party (Sub-Contractors). The person(s) conducting the site investigation are to check in with the VA Facilities Management Services department and will be escorted to review the project for not less than 4 hours by the VA Contracting Officer Representative (COR). This work can be done in advance and is intended to limit unforeseen site conditions not indicated on the drawings.

6. The final construction shall conform to all VA requirements outlined in the FGI Guidelines for Design and Construction of Hospitals, Facilities Guideline Institute (FGI), ADA, Joint Commission Accreditation Standards, ANSI, SMACNA, IBC, NEC, NFPA as well all requirements of the VA design manuals posted by discipline in the VA Technical Information Library at the following web address: http://www.cfm.va.gov/til/dManual.asp

7. Work shall be completed in conformance with the time schedule requested by the VA Contracting Officer’s Representative (COR) or Resident Engineer (RE). The Contractor is solely responsible for preparing all necessary regulatory notifications to meet the time schedule.

8. Due to requirements in NFPA 101 Life Safety Code, a minimum of two egress routes for each occupied space must be maintained after an allowable common path of travel distance of 100 feet (per NFPA 101 Paragraph 18.2.5.3. To ensure the safety of VA patients, staff, and tenants, work is to be structured to allow for egress routes to be maintained throughout the course of construction. Work requiring relocation of tenants, is subject to notification requirements. If Contractor provides a schedule resulting in any violations of NFPA 101 Life Safety Code during any work, they must also submit proposed interim life safety measures for VA review. Any action necessitated by NFPA 101 Life Safety Code will be the responsibility of the Contractor.

Construction shall conform to all VA requirements outlined in the FGI Guidelines for Design and Construction of Hospitals, Facilities Guideline Institute (FGI) as well all requirements of the VA design manuals posted by discipline in the VA Technical Information Library at the following web address: http://www.cfm.va.gov/til/dManual.asp Background and Facility

1. Existing Site Conditions Construction will occur within the Emergency Department Waiting Area, Lobby and adjoining Central Check-In space. The project will take place in an occupied healthcare facility and the design/build activities will require construction to be phased in such a way as to minimize impact to staff and patients. Construction activity will require coordination with VA personnel.

The General Contractor and its Sub-Contractors are expected to be cognizant of need to adhere to the construction schedule as a significant factor in determining success of efforts. All demolition shall be required to remove abandoned utilities back to active main; site investigative efforts are to facilitate that component of the work.

Requirements

1. General The General Contractor and its Sub-Contractors will provide an initial itemized design and construction cost estimate. The above documented project scope must meet all applicable codes, regulations, and standards. This includes but is not limited to NFPA Codes, NEC, EPA (specifically conduction of NEPA), MT DEQ Regulations, OSHA 1926, ASTM and TJC Standards. Additionally, the General Contractor and its Sub-Contractors are required to meet all applicable laws and regulation not explicitly stated in this document. Construction efforts and products shall be conducted and produced in compliance with VA Publications including Master Construction Specifications, Design Guides, and CAD Standards (http://www.cfm.va.gov/TIL).

Phasing is to be expected as a necessary component of construction to maintain access to necessary clinical operations. In order to mitigate impact to operations, the project shall be constructed in not less than three (3) phases and potentially (but not limited to) as many as four (4) phases. The Emergency Department, Waiting Areas not under renovation is required to be operational during the phases of construction.

Submittals issued during construction will be limited to all MEP components. Associated architectural submittals will be agreed upon prior to commencing construction. Upon completion of construction, the Contractor will produce As-Built drawings to the VA. As-Built drawings to be provided electronically in both AutoCAD and PDF. These drawings are to be stamped as “AS-BUILT”. Operational and Maintenance manuals provided by the Design/Build firm are to include a single hard copy and a complete three electronic copies.

Projects are to be assessed for impact to Patient Care utilizing an Infection Control Risk Assessment (ICRA) in advance. Where the ICRA is found to represent significant impact to the means and methods of construction of individual tasks, the requirements of the ICRA will be included on a drawing sheet for each tasking. Additional impacts identified by the VA may be required to be included in the drawing sets to address other impacts to construction as a means of ensuring continuation of operations is maximized throughout the construction period.

A submittal log is to be included in the General Requirements section of the specification and is to be managed (updated and utilized) electronically by the General Contractor and its Sub-Contractors during construction. A similar logging system indicating dates and input is also to be included as a means of tracking Requests for Information (RFI). Project Management software may be used to track submittals and RFI’s, consult with VA on the preferred software.

2. Schedule All work efforts as related to construction are to be completed in duration not to exceed 30 calendar days or ANTP (See Period of Performance). Each submission shall allow for 5 working days for the VA review. All RFI’s are expected to be returned by the VA within one week of receipt. Durations indicated elsewhere in this document are to be incorporated into the preliminary schedule and are to be carried throughout. Many work efforts are anticipated to be conducted concurrently; however, in the event that efforts that later need to be redirected as a result of a substantive change within the scope are an assumed risk of the General Contractor and its Sub-Contractors. A schedule is to be provided as part of the basis for design and is expected to be updated as needed.

3. Following Construction, the General Contractor and its Sub-Contractors shall complete as-built drawings and furnish them electronically in PDF format on a removable storage format to the VA.

4. Post-Construction Quality Validation Within the specification, the General Contractor is to specify a one-year warranty period covering defects related to all work and materials/equipment included in the project. The General Contractor is to review the project in its entirety and determine oversight or resource requirements to enhance sustainment and limit need for warranty period services. Factory start-up is required of all applicable equipment included in the project. Where failures during the warranty period are attributable to an element of the design, the General Contractor and their sub-contractors are to provide consultation and re-design services at no cost to allow for remediation.

Tasks and Requirements

1. Required Submittals

a. Construction and Phasing Schedule

b. Proposed Utility Shut-off Schedule

c. Mechanical equipment, mechanical equipment layout, ductwork and ducting layouts and diffusers.

d. Electrical power, Low Voltage and Lighting layouts.

e. Plumbing Fixtures and associated appurtenances.

f. Fire suppression design and installation layouts.

g. Fire alarm and smoke detection device design and installation layout.

h. Roofing materials, roof installation details, roof penetration and curb details and warranty information.

i. Structural steel, design and layouts. Include consultation with a registered professional engineer before altering structural elements. Provide written report for engineer confirming the ability of the existing roof to accommodate the structural live /dead loads and required roof penetrations and equipment curbs.

j. Interior and wall protection finishes.

k. Submittals must be reviewed and approved by the VA prior to the start of work.

2. All demolition shall be required to remove abandoned utilities back to active main.

3. Installation shall minimize penetrations in finished walls to the extent possible and with any such penetrations repaired to match existing construction or meet and/or exceed required sound transmission coefficient (STC), smoke/fire partition rating requirements after completion of work.

4. Any new construction shall match surrounding finishes unless indicated otherwise.

5. With exception of the four new negative air rooms the design intent is for existing electrical lighting systems to be reused as much as possible without significant modification or alteration to the existing system. Any new electrical power and lighting work shall tie into closest available circuit or panel. Contractor and their Sub-contractors are to provide necessary submittals and plans for approval prior to commencing with any “new work” not shown/provided in the construction documents.

6. With exception of the four new negative air rooms the design intent is for existing mechanical systems to be reused as much as possible without significant modification or alteration to the existing system. Contractor and their Sub-contractors are to provide necessary submittals and plans for approval prior to commencing with any “new work” not shown/provided in the construction documents.

7. All damage to floors, walls, ceilings, or any other VA property to be repaired/replaced by the contractor.

8. Contractor shall be responsible for all construction debris removal. The contractor shall provide their own dumpster as needed. Dump carts are to be sealed with a tight-fitting lid during travel to and from the jobsite to the designated dumpster location. Dumpster location and debris removal pathway to be approved by the VA COR.

9. Existing ED waiting double door and frame scheduled to be removed and replaced with a new demising partition and ED waiting entrance door, shall be done so within the same day for security and fire protection purposes. New door, door frame construction and hardware shall meet the necessary required egress, smoke and fire protection rating.

10. Temporary egress and life safety signage to be provided by contractor and any ILSMs required shall be coordinated with VA COR and VA safety personnel.

11. Fire sprinkler protection must be maintained at all times. Sprinkler heads located within ceiling tiles must be re-installed at the end of every work shift. Contractor shall coordinate the removal of existing ceilings with the installation of new ceiling grid and new ceiling tiles. If not, the installation of temporary upright sprinklers will be required. After work is complete, new pendent sprinklers must be installed as sprinklers which are removed cannot be reinstalled.

12. To maintain the use of non-rated construction barriers, fire sprinkler coverage must be maintained at all times.

13. If for any reason planned sprinkler outages cannot be limited to a single work shift, the installation of fire rated barriers will be required to separate the affected construction area.

14. Temporary barriers, as indicated on the proposed Phasing Plan, are just that, temporary. Temporary barriers are to be considered non-rated construction barriers. Temporary barriers are limited to a single work shifts only. Temporary barriers will be erected at the beginning of the work shift and dismantled in their entirety at the end of the work shift. Temporary barriers should seal tightly at walls and ceilings. Entry doors should have either magnetic or zipper seal. Temporary barriers should be able to withstand the use of negative air pressure within the work zone/containment area. Use of pre-manufactured, re-usable barriers panels is acceptable. Use of fire retardant sheet plastic barriers is acceptable as long as the plastic barrier is free from punctures, rips or tears. Use of tape or similar “patches” will not be allowed. The entire plastic barrier is to be replaced at the contractors expense. See Section 01 35 26 Safety Requirements for additional information and clarity.

15. Hardwall barriers, as indicated on the proposed Phasing Plan are to be interior partitions constructed to a minimum 1 Hour rating throughout the duration of the proposed phase. Hardwall barrier to meet/exceed UL U419 assembly, interior partition – Steel stud, Non-Load-Bearing. See Section 01 35 26 Safety Requirements for additional information and clarity.

16. Description of Work

a. Selective demolition and replace existing ACP ceiling system in Lobby 130. Existing MEP fixtures and low voltage devices to be reused.

b. Selective demolition existing police office, Information area and EMS Office 130G. Prepare area for new scheduled work.

c. Selective demolition of existing AOD office system furniture, demising wall and ceiling as required for new work. Existing point supported glazing to be removed as indicated in the drawings. Prep area as needed for (2) new Negative Air waiting rooms and Negative Air corridor.

d. Selective demolition of Central Check-in, Rm A111 as indicated for new Nurse Triage office/exam room. Selective demolition of existing flooring, partitions, glazing systems, ceilings, electrical lighting and power devices is required for new work. Additional mechanical ducting alterations will be required for this area.

e. Selective demolition of existing ED Entry double doors, associated partition and adjacent ceilings.

f. Erect two (2) Neg Air Waiting rooms, (1) Negative Air Corridor in their entirety as indicated on the drawings. Work to include but not limited to MEP fixtures, low voltage devices, nurse call system, fire suppression, partitions, ceilings, door frames, doors, door hardware, interior finishes, window treatments and wall protection. Coordinate associated MEP trades, roofing trades as needed to complete the work for negative air commissioning and patient occupancy.

g. Modify ED Exam Room, A79 as needed to become Negative Air capable.

h. Install new roof top negative air exhaust handling unit and HEPA filtration system as required for the work outlined above.

i. Remodel Central Check-in, Rm A111 for new Nurse Triage Office/Exam room as indicated on the drawings. Revise mechanical supply/return as needed for both Nurse Triage and Central Check-in as required for a complete, operational system.

j. Install new ED Waiting demising wall, door frame, door and door hardware as indicated. Coordinate new door and partition installation with Selective Demolition of existing ED door as noted above. Coordinate reuse of existing MEP, fire suppression devices as indicated, supplement where needed per code requirement.

k. Install new ceiling grid and acoustical ceiling panel system, gypsum wall board soffits as indicated in Lobby 130 and adjacent parallel patient corridor. Reuse existing MEP fixtures, low voltage devices and fire suppression devices as indicated, supplement where needed per code requirement.

l. Install new partitions, electrical power and lighting devices, gwb soffit for wheelchair corral, ED Waiting, Information desk and workstation. Install new wall protection as indicated. Reuse existing MEP fixtures, low voltage devices and fire suppression devices as indicated, supplement where needed per code requirement.

m. Replace existing flooring material as indicated. Install metal floor transition strips as specified for smooth transition between new and existing floor finishes and at door threshold finish transitions. Replace wall base as needed to match existing.

n. Paint walls indicated on the Area of Work floor plan for a like new finished product. Notify COR of any discrepancies prior to commencing work.

Period of Performance

1. Design services shall be conducted within 60 days after the Notice to Proceed.

a. 35% documents will be provided after 15 days, with a government review of 5 days.

b. 65% documents will be provided after 35 days, with a government review of 5 days.

c. 95% documents will be provided after 55 days, with a government review of 5 days.

d. 100% document will be submitted at 70 days, with final review of 5 days.

2. Following satisfactory submission of all design and pre-construction submittals and the arrival of required equipment and materials, the contractor shall complete construction services within 90 days.

3. The total period of performance is 165 days.

Work Schedule

1. Normal working hours are from 7:30 AM to 4:30 PM.

2. Work Performed After Hours: Work performed in the existing Lobby Area 130, ED Waiting, Corridor C095 and portions of the new ED Waiting A203, Wheelchair Corral A202 and Information A204 is expected to be performed after hours to maintain access to the hospital during normal working hours

3. In order to maintain schedule, work performed over the weekend, particularly overhead and new ceiling work will be allowed. Contractor to coordinate these efforts with VA COR with a minimum 48-hour notice.

Privacy Statement

1. Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Design Build 536-22-122 Emergency Room Lobby Renovation PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 and Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf, an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown of labor of that which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered, verified and visible as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will utilize the two-phase design-build selection procedures in accordance with FAR 36.301. Phase I shall include the scope of work, evaluation factors as stated in FAR 36.303-1, and Phase II evaluation factors. A maximum number of five (5) offerors will proceed to Phase II. Once the Contracting Officer selects the most highly qualified offerors, they will be asked to submit Phase II proposals. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to have discussions if such are needed.

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

I.3A PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted in Phase II. The most highly rated firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify Phase II offerors in writing. See FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

I.4 Selection Criteria I.4.1 General: Phase I proposals will be evaluated to determine the most highly qualified offerors to advance to Phase II. Factors 1 and 2 are of equal importance when selecting the most highly qualified offerors in the Phase I evaluation. Phase II Proposals will be evaluated, and award will be made based on both price and technical considerations most advantageous to the Government per FAR Part 15.101(a), Tradeoff Process. The Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

I.4.2 Offerors who are selected to move on to Phase II will be requested to submit a Phase II proposal. Factors 3-4 will be evaluated in Phase II and are of equal value. The non-price factors, when combined, are significantly more important than price.

Phase I:

Factor 1 – Past Performance Factor 2 – Technical Approach Phase II:

Factor 3 – Technical Solution Factor 4 – Schedule Factor 5 – Price In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors are to submit documentation with their Phase I proposal.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

Factor 1-Past Performance

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

(b) Source Selection Evaluation Board (SSEB) members will review past performance information to determine the quality and usefulness as it applies to the performance confidence assessment.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

(a) Solicitation Submittal Requirements:

Offerors shall submit up to five (5) recent and relevant projects where the offeror performed Architecture and Engineering services, and up to five (5) recent and relevant construction projects as defined below. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). An incomplete questionnaire will not be considered. The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Ilze Karklins-Powers, ilze.karklins-powers@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts involving design and renovation of an active hospital area in an active medical facility that are similar or greater in scope, magnitude, and complexity of the effort described in this solicitation. Construction project(s) shall have a minimum value of $250,000. AE project(s) shall have a minimum value of $25,000.

The offeror may utilize experience of a design subcontractor to demonstrate design experience under this evaluation factor. The Offer must provide a supporting joint venture agreement, partnership agreement, teaming agreement, or letter of commitment and an explanation of the involvement for the design subcontractor.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated past performance. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Design Build Projects will be rated more favorably. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

Factor 2 – Technical Approach:

(a) Solicitation Submittal Requirements:

Provide a brief narrative (page limitation: one (1) page) describing the offeror’s method to manage the project to achieve design and construction objectives as described in the RFP. If the page limits are exceeded, the pages more than the limit will not be read or considered. Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

1) Design Approach: Describe the techniques and methods for an efficient, effective design and.

The basis of evaluation will include reviewing the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

Factor 3 – Technical Solution

1. Solicitation Submittal Requirements:

Provide a narrative describing the technical solution to the project that meets the requirements of the RFP. Include the following:

· Describe how your team plans on minimizing disruptions to hospital operations during construction.

Narrative shall not exceed six (6) single-sided pages. Up to 3 supplemental concept drawings may be provided to supplement the narrative. The plans provided by the Station to describe the scope of work may be included and modified, and do not count against the drawing page limit.

1. Basis of Evaluation:

The Government will evaluate the narrative and conceptual drawings (if included) considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering and construction requirements of the project. The Government will evaluate the offeror's technical solution to determine adherence to the technical requirements of the RFP.

Factor 4 – Schedule

(a) Solicitation Submittal Requirements:

(1) The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule, will indicate specific tasks with dates for each step of the process including:

1. Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal Quality Assurance/Quality Control plan reviews, etc.).

1. Construction Period: Mobilization; Demolition method and sequencing; plans to avoid utility outages; submittals and material delivery; generator relocation etc.

1. General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities.

1. Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (in order to establish a common baseline among all offerors, assume NTP date of September 30, 2022) to contract completion, including but not limited to preconstruction meetings and submittals, design and design phase approvals, utilities, demolition, material lead times, utility installations, testing/adjusting/balancing, construction and post-construction submittals, close-out. Use period of performance listed on the solicitation.

(2) The offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

(3) Short Schedules - The offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated in the SOW. Shorter schedules (must include required Government review times), if obtainable, will receive more favorable scoring. The offeror’s schedule will establish the contract completion date and will be incorporated into the award.

(b) Basis of Evaluation:

The basis of evaluation will include the bar graph detailed schedule considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering requirements for the construction period and general project delivery. The Government will evaluate the likelihood that the work will be performed in accordance with the stated schedule given the technical requirements of the RFP.

Factor 5 – Price

(a) Solicitation Submittal Requirements:

The offeror is required to prepare and submit the following price documents in a separate section of the Phase II proposal.

Price will be evaluated for reasonableness, and to confirm the proposed price does not exceed the amount of funding available for the procurement. Pricing shall be entered into the Bid Schedule located within the solicitation above in Section A.4. Price analysis will be performed using one or more of the below techniques to ensure a fair and reasonable price:

1. Comparison of proposed prices received in response to the RFP.

1. Comparison of proposed prices with the Independent Government Cost Estimate.

1. Comparison of proposed prices with available historical information.

1. Comparison of market survey results.

I.5. AN ADJECTIVAL RATINGS/DESCRIPTIONS

I.5.1. The assessment process for factor 1 will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance.

I.5.2 Technical Evaluation The following adjectival ratings and rating descriptions will be used to assign a rating to Factors 2, 3, and 4.

Technical Ratings:

The strength, weaknesses or deficiencies used to evaluate an offeror’s proposal for each of the non-price factors are defined below.

Definitions

I.6A Proposal Organization General – Phase I and Phase II proposals shall be submitted in response to this solicitation. Phase I will be evaluated for past performance and technical approach only. Phase II proposals shall be based on solicitation documents issued to the Phase I offerors determined to be the most highly qualified.