S05 - QNA (Roofing Project Muskogee).pdf

DEPARTMENT OF VETERANS AFFAIRS VHA Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300

Greenwood Village, CO 80111

CONTRACTOR Q&A’s

Roofing Project Muskogee

Q&A No 1: Under I.5B PROPOSAL REQUIREMENTS - it states we need to provide a LOS Certificate, but this form was not included in the RFP documents. Where can we obtain this certificate to complete or will your office upload it to the RFP SAM announcement?

Answer No.1: See section 4.12, 852.219-75 ( pg. 52-53).

Q&A No 2: Under 1.5B PROPOSAL REQUIREMENTS - it states we need to provide one attachment for past performance information for each project. Do we also need to provide a project summary sheet or will the CPAR or PPQ suffice for the past performance requirement?

Answer No.2: Please reference Factor 1 – Past Performance (a) Solicitation Submittal Requirements (pg.

13). It states, “if a completed Contractor performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted.” If you do not have a CPARS rating you can provide, then, “the offeror shall submit Past Performance Questionnaires (PPQ) for each project.” A project summary sheet is not required but may submitted to provide additional information on the project.

Q&A No 3: It states that the original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed in block 8 of the SF1442 and be received at the address no later than the closing date and time. Note: There is only an email address - no address is listed in the block 8. Can we send the original bid bond via FEDEX or UPS? Or does it need to be sent via USPS? Will someone be in the office to sign for the delivery?

Answer No.3: See Instruction to Offerors, section I.5B (pg. 16). We have no carrier preference and cannot guarantee that there will be someone in the office at time of delivery, although, if delivered during normal business hours and delivery carrier requests a signature, one will be provided.

Q&A No 4: It states in the RFP that all offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so. It is our understanding that CVE certification is maintained by the Small Business Administration(SBA). Do we need to provide anything from the SBA which shows we are CVE certified?

Answer No.4: No.

Q&A No 5: Is a VET 4212 report required?

Answer No.5: No.

Q&A No 6: Factor 1, Past Performance states for projects to be Relevant – they must include performance of efforts in a project of roofing replacement in an active medical facility that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation. If we have projects that are similar in price, scope and complexity from what is described in this solicitation - will these completed projects not be considered, or will they be at a lower relevancy rating given?

Answer No.6: Projects that do not meet the relevancy requirements stated in the solicitation will not be considered.

Q&A No 7: Do we have to provide 5 medical roofing projects?

Answer No.7: No, Refer to the Instructions to Offerors section I.4A, sub-section Factor 1-Past Performance, paragraph (a). S

Q&A No 8: Can we use subcontractor past performance to meet the Factor 1 Past Performance requirements if we obtain a letter of consent from the subcontractor? Will medical past performance from a subcontractor performed as a prime contractor receive less of a rating?

Answer No.8: Refer to the Instructions to Offerors section I.4A, sub-section Factor 1 Past Performance, paragraph (b) Basis of Evaluation which states “Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror.”

Q&A No 9: So that we understand the RFP evaluation criteria - the provided past performance for the 5 projects must receive a "Substantial Confidence Performance Rating" to be considered for award? Please clarify this statement which is located on page 14 of 66 within the RFP document.

Answer No.9: No. As stated in the Instructions to Offerors, “ If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.”

Q&A No 10: The RFP states that firms shall be properly licensed and bonded to perform general contracting work in the State of Oklahoma or have equivalent licensing and be approved for such work by the Veteran’s Administration. Can the subcontractor provide the required licensing since they will be doing the work ?

Answer No.10: No.

Q&A No 11: Please clarify that the OSHA 300 logs for 2022-2020 are required with the proposal. Do we need to provide any OSHA 300 logs for subcontractors that will be used?

Answer No.11: A completed OSHA Form 300 provides the information requested in the Instruction to Offerors. No OSHA forms are required for subcontractors.

Q&A No 12: Please clarify that an EMR current letter is required with the proposal.

Answer No.12: Yes, please reference Instructions to Offerors section I.4A, sub-section Special Standard of Responsibly, paragraph(2) Experience Modification Rate (EMR).

Q&A No.13: Do we need to include a copy of the executed bid bond within the proposal when submitted?

Answer No.13: No.

Q&A No.14: Would the Government consider revising this requirement to include projects within a 7-year period?

Answer No.14: No

Q&A No.15: It appears the specifications provided are for all roofs surfaces but the drawings only pertain to the high roof and not the other two buildings. Is there a design/drawing set available for these other buildings?

Answer No.15: The drawing set includes all buildings. Please review AE131 which is, “ROOF PLANS – BUILDINGS 50 and 56”.

Q&A No.16: If the prime contractor has ongoing work at this facility, can the superintendent have multiple project responsibilities? Or does the prime contractor superintendent need to be dedicated to this single project?

Answer No.16: The prime contractor superintendent needs to be present at the construction workplace when work is being performed. While the prime contractor superintendent is not banned from having multiple project responsibilities. Projects occur in separately designated project construction areas; it is most likely that more than one superintendent is required while work is being performed.

Q&A No.17: Can the Prime Contractor’s Site Superintendent also fulfil the duties of SSHO outlined in specification 01 35 26-13 ?

Answer No.17: Yes, as long as they meet the qualifications

Q&A No.18: Will a tax-exempt certificate be provided for this project?

Answer No.18: The government is federal tax exempt; thus, the awardee will be provided the appropriate federal tax-exempt cert for the station or state after award. As far as state exemptions it is the offerors responsibility to check and abide by state laws and requirements.

Q&A No.19: Solicitation Page 15 of 66 Section I.5B “proposal requirements” mention the submission of “LOS Certification”. Please clarify the requirements of this attachment.

Answer No.19: Refer to Solicitation, Section 4.12, Clause 852.219-75. Complete, sign and return a copy with the proposal you submit as an attachment as clearly stated in the Instructions to Offerors.

Q&A No.20: Will UL Label for lightning protection be required for this project?

Answer No.20: The UL Master label will be provided by the contractor. This is covered in general for inspections within the Scope of Work per contact section of the design narrative.

Q&A No.21: Is the contractor responsible for removing existing conduits for solar or just tie them up somehow to access the roofing?

Answer No.21: Yes, the contractor is responsible for removing existing conduits as necessary for roof access and re-installation or replacement of conduits as necessary.

Q&A No.22: Is the contractor responsible for replacement of all pitch pans for existing electrical penetrations as part of this project scope?

Answer No.22: Yes, this is included addressed within/as flashing

Q&A No.23: The quality control specification 01 45 00 includes both design-bid-build (DBB) and Design- Build (DB) language. Please confirm all Design, Design-Build or Design Quality Control related requirements are not applicable to this project.

Answer No.23: The intent of the section is for quality control over construction, inspection, and commissioning. Contractor is not required to design. The design phase is completed.

Q&A No.24: Specification 01 45 00 -3 requires a “CQC System Manager” that will report the Superintendent. Is this individual allowed to have collateral duties? Or is the CQC System Manager intended to be a full-time site employee dedicated to only the quality control program for this project.

Answer No.24: The CQC System Manager may be assigned other duties. The person is intended to be onsite for Quality Control duties but not necessarily required to be full time.

Q&A No.25: Will there be an option to allow adequate access for a crane to set material only or will there be access allowed for a prolonged period of time to allow a crane to assist in the tear off process?

Answer No.25: A crane is allowed onsite by permit for setting material or other equipment. A lift plan is required as described in the specifications and must be submitted to the COR 14 days prior to the scheduled lift. An approved plan is required to perform the actual lift with certain safety/operational restrictions.

Q&A No.26: Do we need to include removing existing conduits for solar or just tie them up somehow to access the roofing?

Answer No.26: Refer to Q&A No. 21.

Q&A No.27: Is all mechanical equipment being removed to enable roofing up to existing curbs?

Answer No.27: No

Q&A No.28: Are all pitch pans for existing electrical penetrations and disconnects staying?

Answer No.28: Refer to Q&A No. 22.

Q&A No.29: Oklahoma does not regulate non-friable ACM materials. What is the requirement for asbestos disposable?

Answer No.29: refer to TIL document 02 82 13.21 at MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction & Facilities Management (va.gov) . Asbestos is regulated by both Title 29 and Title 40 of the Code of Federal Regulations.

https://www.cfm.va.gov/til/spec.asp https://www.cfm.va.gov/til/spec.asp

Q&A No.30: 115 mil TPO fleece back membrane called out for flashings. Typically, 60 mil non-fleece back membrane is used for flashings. Will this be acceptable?

Answer No.30: No

Q&A No.31: 3-piece fascia-cant system called out in specs. What is the 3-piece fascia-cant system (no details provided)? Where does this exist on the building?

Answer No.31: This is an architectural term for facing and is where your membrane connects/seals to the building surface. Fascia – face or surface. Cant – blocking, nailer.

Q&A No.32: Painting is called out in the specs but not shown on plans. What are we painting?

Answer No.32: Exterior exposed steel as needed.

Q&A No.33: Specs call for commissioning for the roofing. Are the commissioning requirements our responsibility?

Answer No.33: Contractor responsibilities are called out in Section 01 91 00, 1.10 Contractor’s Commissioning Responsibilities

Q&A No.34: Will we be able to stage at the front of the building by the main entrance?

Answer No.34: No, discuss with the COR to figure out a staging area

Q&A No.35: Are there as-builts available?

Answer No.35: No. Refer to Q&A No. 15

Q&A No.36: Are there any specs on the concrete on the back side of the building? PSI and Thickness?

Answer No.36: No

Q&A No.37: Will the temporary air handler located in the driveway on the back side of the building be able to be relocated or moved during the construction phase?

Answer No.37: No. That is the temporary chiller

Q&A No.38: Bid bond…. Is an original bid bond required to be mailed? Or does an emailed bid bond suffice?

Answer No.38: Mailed, please refer to Q&A No.3.

Q&A No.39: Will the VA’s vendor be responsible for relocating and positioning the existing antenna?

Answer No.39: Yes

Q&A No.40: If the contractor is responsible for moving the antenna, please provide the antenna service provider’s contact information.

Answer No.40: We don’t have that information

Q&A No.41: Please provide the staging locations for material removal and hoisting?

Answer No.41: Staging areas have not been designated and will be determined based upon schedule and need. Area is extremely limited, and any staging area will likely not be around the front of the hospital.

Q&A No.42: Will the VA provide a laydown area for roofing material? If so, where will this area be located?

Answer No.42: Still not decided with so many operations going on. Coordinate with COR for details

Q&A No.43: Will the contractor be allowed to access the roof from multiple areas around the hospital or will there be one point of access?

Answer No.43: Access to the roof is per building, building design, and current usage.

Q&A No.44: Will crews be allowed to access the roof through the hospital or will a stair tower be required for crews to access the roof.

Answer No.44: Crews will have access to the roof through the hospital using elevators. Mask is required while inside the hospital.

Q&A No.45: What hospital departments are below Building 53 Roof?

Answer No.45: There are numerous departments below Building 53 roof. Radiology’s MRI building, mental health, infusion center, security, and several others

Q&A No.46: Please confirm that work is to be performed during normal business hours.

Answer No.46: Other than construction barriers, ceiling protection, ICRA barriers, most work is expected to be performed during normal work hours. This will be discussed at the pre-construction meeting.

Q&A No.47: Can the Superintendent and SSHO be the same person?

Answer No.47: Refer to Q&A No. 17.