S05 - QA (Renovate Surgery Outpatient Clinic).pdf

DEPARTMENT OF VETERANS AFFAIRS VHA Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300

Greenwood Village, CO 80111

CONTRACTOR Q&A’s

Renovate Surgery Outpatient Clinic

Q&A No.1: Will plastic ICRA barriers be acceptable for the duration of the project?

Answer No.1: Yes, where all scheduled work is interior to rooms with intact doors, providing poly barriers affixed to the existing room door frame is acceptable for ICRA barriers.

Q&A No.2: Are we going to be able to work in all the different rooms at the same time?

Answer No.2: Yes.

Q&A No.3: Confirm there is not ceiling demolition work in rooms 345 and 344.

Answer No.3: The function of these rooms remains unchanged (offices) no ceiling demo is required.

Q&A No.4: Is there an asbestos report for these rooms? Concerned the mechanical units that need to be removed in room 373 have asbestos in them.

Answer No.4: No current asbestos report is available. Area is assumed to be free of ACM. If suspected ACM is identified, it will be handled as an unforeseen site condition.

Q&A No.5: Does all work need to happen after hours?

Answer No.5: The requirement for afterhours work can be deleted. The SOW Hours section has been updated.

Q&A No.6: Notes state phasing plan in the drawings but none are shown, please provide phasing plan.

Answer No.6: No phasing plan is required all work is taking place in one area. All five impacted rooms shown on plan are available for duration of P.O.P. The statement of work has been updated to reflect this.

Q&A No.7: Notes in drawings also state ICRA plan but none are shown , please provide ICRA plan.

Answer No.7: Infection control requirements are defined in the safety section of the specifications section 01 35 26 Safety Requirements. A postable ICRA will be provided for signature prior to the start of work.

Q&A No.8 : Can you post the sign-in sheet for 36C25923R0026 Renovation of Surgery Out-Patient Clinic at Fort Harrison?

Answer No.8: Copy will be posted on “Contracting Opportunities” along with this QNA sheet.

Q&A No 9 : Please clarify SOW A.4.I note 7. It asks to “field verify all conditions and quantities that may affect the project work prior to bid of this project.” However, the Contracting Specialist said the walk was not required and it is too hard to verify all conditions in a short job walk. We recommend bidding plans and specifications, then verification after award with as many RFIs before bid as possible if there is any doubt or confusion.

Answer No.9: Please note the correction on your citation, this is for the Statement of Work (SOW) Section I, paragraph 7. This paragraph has been deleted; this is done after award not prior to bid.

Q&A No.10 : Please clarify SOW A.4.I note 8. Reviewing and selecting applicable VA design guidelines is usually the responsibility of an A&E to identify the applicable requirements and incorporate them into the plans and specifications. Is it the VA’s intent for the contractor to hire a licensed A/E to perform this review? Did the VA include applicable specifications and plans in the design, or should we research other applicable guidelines? Usually, all the applicable code requirements are in the specifications provided as well. If a VA design guideline conflicts with plans and specifications, is it the intent of the VA for the GC to cover the cost or just identify as a potential design deficiency and price accordingly? As this is a simple project, we recommend the VA not require the GC to cover every VA design guideline written as this will unnecessarily increase costs and/or risk for all parties. If something was missed on design or specifications we recommend handling like a typical design-bid-build, not a design-build.

Answer No.10: Please note the correction on your citation, this is for the Statement of Work (SOW) Section I, paragraph 8. Proceed with the design as provided. Building codes applicable to each trade are referenced in the specifications and a qualified tradesman shall be expected to provide all installation per code.

Q&A No.11: Please clarify SOW A.4.III. Construction Requirements note 1: Similar to question above, “Master Construction Specifications, Design Guides, and CAD Standards” are usually selected by an A&E, please clarify if this is the intent of the VA. Based on the size and complexity of the project, we recommend that the GC does not need to hire an A&E to review those documents. Right now, the VA is asking the GC to have every VA specification, this seems like it would increase risk unnecessarily and cost. Since it is not a design build, we highly recommend removing design elements from SOW.

Answer No.11: Please note the correction on your citation, this is for the Statement of Work (SOW) Section III, paragraph 1. Concur. The GC is not expected to hire an A/E for this construction. Build per contract solicitation drawings and specifications.

Q&A No.12: SOW A.4.I.5: ICRA Requirements. Please provide sample ICRA. Are hard barriers and negative air required at all times while work is being performed?

Answer No.12: Please note the correction on your citation, this is for the Statement of Work (SOW) Section I, paragraph 5. Infection control requirements are defined in the safety section of the specifications section 01 35 26 Safety Requirements. A postable ICRA will be provided for signature prior to the start of work. Clarify when/if hard barriers will not be needed (see Q&A 1). Yes, negative pressure is required at all times.

Q&A No.13: SOW A.4.I.7 states “Site investigation is required for this project to ensure accuracy of design.” Please clarify if this project is intended to be design build. Please clarify the contractor required to hire a licensed A/E to confirm design. We recommend deleting this requirement if it is not necessary.

Answer No.13: Please note the correction on your citation, this is for the Statement of Work (SOW) Section I, paragraph 7. This is not design build. Moreover, refer back to QNA No.9 (i.e., paragraph 7 deleted). Refer to Q&A 9 response.

Q&A No.14: SOW A.4.II.1 states that construction is to be phased. Please confirm if phasing is required for this project. If required, please provide phasing plan.

Answer No.14: Please note the correction on your citation, this is for the Statement of Work (SOW) Section II, paragraph 1.This was already answered, refer to QNA No.6. Phasing is not required. Refer to Q&A 6 response.

Q&A No.15: SOW A.4.III.4 Schedule states that the POP is 90 days. A.3 of the cost schedule & A.4.V (Period of Performance) indicates that the POP is 120 calendar days. Please clarify which duration is correct.

Answer No.15: Please note the correction on your citation, this is for the Statement of Work (SOW) Section III, paragraph 4. The period of performance is 120 days, the SOW has been updated to reflect this.

Q&A No.16: SOW A.4.IV.12 Please specify if we can leave fire suppression system active and tie up exiting whips during construction or if temporary heads are required.

Answer No.16: Please note the correction on your citation, this is for the Statement of Work (SOW) Section IV, paragraph 12. Existing fire system to remain active in construction zone at all times except where shutdowns of less than 8 hours in a single work shift are needed for installation of new components as called out on drawings or as a precaution to prevent accidental discharge during ceiling demolition.

Q&A No.17: SOW A.4.IV.15 If needed please provide the temporary barriers and phasing plan referenced. This might be an old note from the bigger surgery project.

Answer No.17: Please note the correction on your citation, this is for the Statement of Work (SOW) Section IV, paragraph 15. In agreement with other Q&A responses, no phasing or hard barriers required.

Q&A No.18: G-0.00 Gen Note 1: Please clarify if this only applies for figures. We will have to scale drawings to get accurate flooring, ceiling, and other takeoff measurements. Please clarify if that is allowed for bidding purposes.

Answer No.18: Scaling for takeoff measurements is acceptable.

Q&A No.19: Plan sheet Q-1.03: Please confirm that all equipment shown is provided and installed by the

VA.

Answer No.19: Equipment plan is for VA use and for reference only. Furniture and medical equipment will be provided by VA. Casework and built-in work surfaces are to be provided by construction contract.

Q&A No.20: Plan sheet ET-1.03 note 4 states “complete hardware sets will be required for card access.”

• Please confirm new door hardware is required for access-controlled rooms only. Hinges, Cores, Closers and wall stops can be re-used. Existing Passage and Office Locks should be removed. We will need to add (1) Core.

• If new door hardware is required, please provide door hardware spec and schedule.

Doors: 346, 371, 372, 373

Hardware Group:

1 EA, Storeroom Lock, Finish: 626, Manufacturer: Best

1 EA, Electric Strike, 6211 FSE 12/16/24/28 VAC/VDC, Finish: 630, Manufacturer: Von Duprin

1 EA, Kickplate, WS406/407 (CCV / CVX AS REQ'D), Finish: 630, Manufacturer: Ives

1 EA, Gasketing, 188S-BK @ HEAD & JAMBS, Finish: BK, Manufacturer: ZER

1 EA, Low-Voltage Power, Provided by Security Contractor

1 EA, Multi-Tech Credential Reader, Provided by Security Contractor

1 EA, Wiring, PT to PT Diagram & elevation, Provided by Security Contractor

Notes:

Door normally closed and latched

Key In outside trim retracts latch for entry only. Door re-secures when key is removed.

Authorized credential momentarily releases strike allowing entry.

On loss of power, electrified hardware is disabled. Door is positively latched and trim remains secure.

Free egress at all times.

• Specification 28 13 00 (Physical Access Control System) appears to require installation of an entirely new PACS system. Please confirm it is the VA intent to install card readers and tie into the existing system. This is correct.

• Please clarify if programing is required for access control, if so, please specify the approved security subcontractor. At this time, the software system in place is proprietary to JCI.

• Please confirm that the existing door control panel has sufficient room for four additional doors.

Please provide a photo of the existing door panel. VA has confirmed that there are four available ports in the access control panel.

• Should we assume the security closet is withing 150’ of the rooms? Yes, it is less than 150’.

Answer No.20: See responses on each bulleted question above in “italics”.

Q&A No.21: P-1.03 Plumbing plan sheet note 1 specifies Armstrong Rada Digital Faucet (MX1-40, D126260). This faucet appears to require programming. Is the contractor responsible for programming and/or network integration of the faucet? Is a data line required for these new faucets?

Answer No.21: There is data associated with these faucets for tie-in to the Building Automation System.

Reference manufacturer’s product literature for full details of install requirements. FICO has installed like product at this VA facility in the past.

Q&A No.22: D-1.03 Interior demo note 3 indicates that the existing mechanical systems (finned tube radiators) are to be removed in their entirety. Please specify if control work is required for HVAC demolition, to include demo of control wiring and re-programing. Please specify controls system vendor so that demolition can be priced accordingly.

Answer No.22: Level of effort for demo and reprogramming cannot be confirmed. Current system vendor is FICO.

Q&A No.23: Please clarify what panel and circuit you would like the dedicated outlets called out.

Answer No.23: Presume adequate capacity in panels currently serving the space for dedicated circuits.

Q&A No.24: Please provide lighting fixture schedule.

Answer No.24: Provide Litetronics LED Light Panels PT440 and PT240.

Q&A No.25: Please list circuits that are to be demoed and circuits to be utilized for new power devices (please include panel schedule for breaker changes).

Answer No.25: Electrical panel serving the rooms scheduled for construction are provided in attached photos.

Q&A No.26: Does telecommunication and security cabling need to be run in conduit back to the data rooms, or can it be ran free air above accessible ceilings (for data drops and card readers)?

Answer No.26: Telecom in rigid conduit in walls to above ceiling use j-hooks or cable tray to follow existing cable runs to telecom closet.

Q&A No.27: Please clarify if one full-time superintendent can concurrently fulfil the roles of SSHO and CQC manager (if they are qualified). We recommend, based on the size and complexity of the project, that one person be allowed to fulfil all three roles (superintendent, CQC manager, & SSHO).

Answer No.27: If one individual is fulfilling all three roles, the individual must be full time on this contract and have no role on any other contracts held by the selected bidder. The individual must be on-site and have an active presence in the construction area during any and all construction activity by the GC or any subs. If the identified individual is unable to be on-site during scheduled construction, a qualified substitute must be identified in advance and must be on-site in the same capacity as the primary. There shall be no interruption of on-site supervision, safety and QC if work is scheduled.

Q&A No.28: Do we have the window sizes ? Specification 12 24 00 references Specification 096000. Do we have a copy of this section?

Answer No.28: Specification 09 60 00, Schedule For Finishes is not provided. Color of shade cloth and exposed parts of blinds will be selected on-site as part of submittal process.

Q&A No.29: Looking over the drawings for the FH Surgery Clinic and it calls out replacement tin such as dampers and flex duct but there are no duct sizes on the plans. Also, there is no engineering stamp on the drawings. Do you know who the engineer is or what the duct sizes are?

Answer No.29: There is no mechanical engineer of record. This is a schematic design only done internal by VA staff.

Q&A No.30: Is the intent for the FORT HARRISON RENOVATE SURGERY OUTPATIENT CLINIC project to re-use all the Johnson Control access control equipment?

Answer No.30: Yes, reuse of existing access control equipment is the intent on this contract.

Q&A No.31: Can you tell me who the Architect is for this project?

Answer No.31: There is no architect of record. Design work was VA internal by Darin Armstrong.