36C25923R0026.docx

Rocky Mountain Network 19 | Montana VA Health Care System (436) 3687 Veterans Drive | P.O. Box 1500 Fort Harrison, MT 59636-1500

1.877.468.8387 | 406.442.6410 www.montana.va.gov

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25923R0026 X 01- -2023 436-23-104 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Jared.Detton@va.gov

Jared Detton 303-283-5307 The contractor shall furnish all labor, equipment, materials, and supervision to complete renovations of surgery out-patient clinic at 3687 Veterans Drive, Ft. Harrison, MT, 59636: 436-23-104

Project Magnitude: $250,000 and $500,000. The NAICS code is 236220 - Small Business size standard is $39.5 M.

In accordance with P.L. 109-461, this acquisition is 100% set aside for Service-Disabled Veteran Owned Small Businesses concerns. See VAAR 852.219-10, Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside of this solicitation for information in regard to requirements in order to be considered. Offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verifications Evaluation (CVE) prior to proposal receipt.

Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offerors proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB statusif they have not already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM database prior to close of solicitation.

A site visit will be held on January 18th, 2023, at 1:00 PM Mountain Time (MT). Please meet at building 141, room 205.

All questions in relation to this solicitation must be submitted in writing via e-mail to Jared.Detton@va.gov and received no later than January 25th, 2023, at 12:00 (NOON) PM Mountain Time (MT).

Instructions, Conditions, and Notices to Offerors. All submitted proposals must be received in email by the closing date and time. This solicitation closes February 7th, 2023, at 2:00 PM MT.

Proposals shall be submitted via e-mail in accordance with Part I/Section B, to be considered for this project.

Proposals received in any other format will result in the offeror's proposal not receiving further consideration.

X 52.211-10 X

2:00 PM

MST

02-07-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Base Pricing (See Statement of Work for Details)

Provide all work as described by attached plans, specifications, and Wage Determinations for Veterans Administration project VA Project 436-23-104 Renovate Surgery Out-patient Clinic at the Ft. Harrison VAMC as described in the attached statement of work. Price includes all costs for construction. Cost shall include but not be limited to direct and indirect costs including profit, overhead, general and administration, insurance, labor, bonds, taxes, necessary for 100% completion of the project as indicated in the attached SOW. The construction performance period is 120 calendar days from receipt of notice to proceed.

Contract Period: Base POP End: 120 Calendar days from NTP PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Y1DZ - Construction of Other Hospital Buildings

A.4 Statement of Work

Page 1 of Page 1 of Renovate Surgery Out-Patient Clinic

I. Scope:

1. The VA Montana Healthcare System requires the services of a General Contractor for the renovation of six rooms on Level 3 of Building 154 as indicated in the drawings. Americans with Disabilities Act (ADAAG Standards), Architectural Barriers Act Accessibility Standard (ABAAS) and the VA Barrier Free Design Standards will be implemented throughout the renovation. Renovation work is to include but not limited to all new interior finishes, wall protection, replacement doors and hardware, mechanical and electrical system upgrades, fire sprinkler, fire alarm, building integrated medical equipment, nurse call, security and medical gasses.

2. The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence.

3. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

4. Existing Site Conditions. Construction will occur on Level 3 of Building 154 just West of the main hospital elevator.

5. ICRA Requirements: The project will take place in an occupied healthcare facility and the construction activities will require construction to be phased in such a way as to minimize impact to staff and patients. Infection Control measures will be required at all times as defined in ICRA assessment, Class III, Group 2, Type C. Construction activity will require constant coordination with VA personnel.

6. Work shall be completed in conformance with the time schedule requested by the VA Contracting Officer’s Representative (COR). The Contractor is solely responsible for preparing all necessary regulatory notifications to meet the time schedule.

7. Site Investigation is required for this project to ensure accuracy of design. The Contractor shall be responsible for field verifying all conditions and quantities that may affect the project work prior to bid of this project.

8. The final construction shall conform to all VA requirements outlined in the FGI Guidelines for Design and Construction of Hospitals, Facilities Guideline Institute (FGI), ADA, Joint Commission Accreditation Standards, ANSI, SMACNA, IBC, NEC, NFPA as well all requirements of the VA design manuals posted by discipline in the VA Technical Information Library at the following web address: http://www.cfm.va.gov/til/dManual.asp

9. Due to requirements in NFPA 101 Life Safety Code, a minimum of two egress routes for each occupied space must be maintained after an allowable common path of travel distance of 100 feet (per NFPA 101 Paragraph 18.2.5.3. To ensure the safety of VA patients, staff, and tenants, work is to be structured to allow for egress routes to be maintained throughout the course of construction. Work requiring relocation of tenants, is subject to notification requirements. If Contractor provides a schedule resulting in any violations of NFPA 101 Life Safety Code during any work, they must also submit proposed interim life safety measures for VA review. Any action necessitated by NFPA 101 Life Safety Code will be the responsibility of the Contractor.

II. Background and Facility:

1. Existing Site Conditions, the project will take place in an occupied healthcare facility and the construction activities will require construction to be phased in such a way as to minimize impact to staff and patients. Construction activity will require coordination with VA Contracting Officers Representative (COR) and designated VA personnel.

All demolition shall be required to remove abandoned utilities back to active main (e.g., medical gases, water); site investigative efforts are to facilitate that component of the work.

III. Construction Requirements:

1. Construction of the above documented project scope must meet all applicable codes, regulations, and standards. This includes but is not limited to NFPA Codes, NEC, EPA (specifically conduction of NEPA), MT DEQ Regulations, OSHA 1926, ASTM and TJC Standards. Additionally, the General Contractor and its Sub-Contractors are required to meet all applicable laws and regulation not explicitly stated in this document. All efforts and products shall be conducted and produced in compliance with VA Publications including Master Construction Specifications, Design Guides, and CAD Standards (http://www.cfm.va.gov/TIL).

2. Submittals issued during construction will be limited to all MEP components. Associated architectural submittals will be agreed upon prior to commencing construction. Upon completion of construction, contractor will produce As-Built drawings to the VA. As-Built drawings to be provided electronically in both AutoCAD and PDF. These drawings are to be stamped as “AS-BUILT”. Operational and Maintenance manuals provided are to include a single hard copy and a complete three electronic copies.

3. Projects are to be assessed for impact to Patient Care utilizing an Infection Control Risk Assessment (ICRA) in advance. Where the ICRA is found to represent significant impact to the means and methods of construction of individual tasks, the requirements of the ICRA will be included on a drawing sheet for each tasking. Additional impacts identified by the VA may be required to be included in the drawing sets to address other impacts to construction as a means of ensuring continuation of operations is maximized throughout the construction period.

4. Schedule All work efforts as related to construction are to be completed in duration not to exceed 90 calendar days (i.e., see Period of Performance section for full details).

5. As-Builts Drawings Following Construction, the General Contractor and its Sub-Contractors shall complete as-built drawings and furnish them electronically in PDF format on a removable storage format to the VA.

6. Post-Construction Quality Validation Within the specification, the General Contractor is to specify a one-year warranty period covering defects related to all work and materials/equipment included in the project. The General Contractor is to review the project in its entirety and determine oversight or resource requirements to enhance sustainment and limit need for warranty period services. Factory start-up is required of all applicable equipment included in the project. Where failures during the warranty period are attributable to an element of the design, the General Contractor and their sub-contractors are to provide consultation and re-design services at no cost to allow for remediation.

IV. Mandatory Tasks:

1. Required Submittals

a. Construction and Phasing Schedule

b. Proposed Utility Shut-off Schedule

c. Mechanical equipment, mechanical equipment layout, ductwork and ducting layouts and diffusers.

d. Electrical power, Low Voltage and Lighting layouts.

e. Plumbing Fixtures and associated appurtenances.

f. Fire suppression and installation layouts.

g. Fire alarm and smoke detection device and installation layout.

h. Roofing materials, roof installation details, roof penetration and curb details and warranty information.

i. Interior and wall protection finishes.

j. Submittals must be reviewed and approved by the VA prior to the start of work.

2. All demolition shall be required to remove abandoned utilities back to active main.

3. All selective demolition will be performed at the time of each proposed phase of construction. Any additional selective demolition outside of the current phase of work will need to be approved by the COR.

4. All selective demolition is to occur after normal working hours and limited to a single work shift.

5. Contractor shall be responsible for all construction debris removal. The contractor shall provide their own dumpster as needed. Dump carts are to be sealed with a tight-fitting lid during travel to and from the jobsite to the designated dumpster location. Dumpster location and debris removal pathway to be approved by the VA COR. Work area and debris removal pathways from the jobsite to the dumpster to be kept vacuum clean at all times.

6. All damage to floors, walls, ceilings, or any other VA property to be repaired/replaced by the contractor.

7. Installation shall minimize penetrations in finished walls to the extent possible and with any such penetrations repaired to match existing construction or meet and/or exceed required sound transmission coefficient (STC), smoke/fire partition rating requirements after completion of work.

8. Any new construction shall match surrounding finishes unless indicated otherwise.

9. Any new electrical power and lighting work shall tie into closest available circuit or panel. Contractor and their Sub-contractors are to provide necessary submittals and plans for approval prior to commencing with any “new work” not shown/provided in the construction documents.

10. The intent is for existing mechanical systems to be reused as much as possible without significant modification or alteration to the existing system. Contractor and their Sub-contractors are to provide necessary submittals and plans for approval prior to commencing with any “new work” not shown/provided in the construction documents.

11. Temporary egress and life safety signage to be provided by contractor and any ILSMs required shall be coordinated with VA COR and VA safety personnel.

12. Fire sprinkler protection must be maintained at all times. Sprinkler heads located within ceiling tiles must be re-installed at the end of every work shift. Contractor shall coordinate the removal of existing ceilings with the installation of new ceiling grid and new ceiling tiles. If not, the installation of temporary upright sprinklers will be required. After work is complete, new pendent sprinklers must be installed as sprinklers which are removed cannot be reinstalled.

13. To maintain the use of non-rated construction barriers, fire sprinkler coverage must be maintained at all times.

14. If for any reason planned sprinkler outages cannot be limited to a single work shift, the installation of fire rated barriers will be required to separate the affected construction area.

15. Temporary barriers, as indicated on the proposed Phasing Plan, are just that, temporary. Temporary barriers are to be considered non-rated construction barriers. Temporary barriers are limited to a single work shifts only. Temporary barriers will be erected at the beginning of the work shift and dismantled in their entirety at the end of the work shift. Temporary barriers should seal tightly at walls and ceilings. Entry doors should have either magnetic or zipper seal. Temporary barriers should be able to withstand the use of negative air pressure within the work zone/containment area. Use of pre-manufactured, re-usable barriers panels is acceptable. Use of fire-retardant sheet plastic barriers is acceptable as long as the plastic barrier is free from punctures, rips or tears. Use of tape or similar “patches” will not be allowed. The entire plastic barrier is to be replaced at the contractor’s expense. See Section 01 35 26 Safety Requirements for additional information and clarity.

16. Hard wall barriers, as indicated on the proposed Phasing Plan are to be interior partitions constructed to a minimum 1 Hour rating throughout the duration of the proposed phase. Hard wall barrier to meet/exceed UL U419 assembly, interior partition – Steel stud, Non-Load bearing. See Section 01 35 26 Safety Requirements for additional information and clarity. At no time will Hard wall barriers be allowed to span a corridor unless indicated on the Phasing Plan and/or approved by the COR during construction.

17. Description of Work: Level 3 of Building 154

a. Selective Demolition (as indicated in drawings) - Procedure Room 373: vinyl composite tile flooring, headwall units and associated medical gasses, power devices, data devices, nurse call devices, miscellaneous low voltage devices, recessed light fixtures, abandoned junction boxes, mechanical radiator units, handwash sink and faucet set, tile finishes, ACP ceiling system, ceiling light fixtures and existing linear diffusers.

b. Selective Demolition (as indicated in drawings) – Rooms 344, 345, 346 371 and 372: vinyl composite tile flooring, headwall units and associated medical gasses, power devices, lighting control devices, data devices, nurse call devices, miscellaneous low voltage devices, recessed light fixtures, abandoned junction boxes, shower and tile, handwash sink and faucet set, tile finishes, ACP ceiling system, ceiling light fixtures and existing linear diffusers. Existing patient lift system to be removed by the General Contractor and returned to the VA COR or VA COR’s designated representative.

c. Procedure Room 373 (as indicated in drawings): Work to include but not limited to LVT flooring, flooring transitions, wall base, partitions, interior wall finishes, privacy curtains, window treatments, wall protection, pre-manufactured casework and countertops, acoustical ceiling tile and ceiling grid, light fixtures, lighting controls, mechanical diffusers, mechanical controls, electrical power devices, plumbing fixtures and faucet controls, fire suppression, fire alarm devices, nurse call devices. Coordinate associated MEP trades as needed to complete the work as needed for clinic occupancy.

d. Rooms 344, 345, 346, 371 and 372 (as indicated in drawings): Work to include but not limited to LVT flooring, flooring transitions, wall base, partitions, interior wall finishes, privacy curtains, window treatments, wall protection, pre-manufactured casework and countertops, acoustical ceiling tile and ceiling grid, light fixtures, lighting controls, mechanical diffusers, mechanical controls, electrical power devices, plumbing and faucet controls, fire suppression, fire alarm devices, nurse call devices. Coordinate associated MEP trades as needed to complete the work as needed for clinic occupancy.

V. Period of Performance:

Upon award of this project, the Contractor is required to attend the pre-construction meeting where it will be determined whether an Administrative Notice to Proceed (ANTP) will be issued. During this time all required pre-construction submittals such as, safety plans, quality control plan, phasing, schedules, materials submittals, certifications, etc. shall be provided for VA review and approval. Additionally, the ANTP is when the Contractor will place orders for any required equipment and materials due to increases in lead times, fuel surcharges and material costs. Following satisfactory submission of all pre-construction submittals and the arrival of required equipment and materials, a Construction Notice to Proceed (CNTP) will be issued. Thus, the period of performance for this project is 120 days from the CNTP.

VI. Work Performed After Hours:

Work is expected to be performed after hours to maintain construction schedule and to provide access to the hospital during normal working hours. All Work that is to occur after “Normal” working hours and limited to a single work shift. After Hours, Single work shift hours, Monday - Friday, are from 4:30 PM to 7:30 AM. If portions of the afterhours Work need to be extended to be completed during “Normal” working hours, work performed during “Normal” working hours will need to be approved and coordinated by the VA Contracting Officers Representative (COR).

1. In order to maintain schedule, work performed over the weekend, particularly overhead and new ceiling work will be allowed. Contractor to coordinate these efforts with VA COR with a minimum 48-hour notice.

VII. Privacy Statement

1. Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

VIII. Appendix

1. DWG.1 Urology L-3 Hospital Renovations Combined CD Set 11.10.22

2. DWG.2 B154_Architectural _Third_Floor

3. DWG.3 373 Reno Notes – HVAC_FloorPlans Systems

4. DWG.4 – Room 373 Notes and Measurements

5. 436-23-104 Specifications Divisions 1-13

6. 436-23-104 Specifications Divisions 21-28

END OF STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than, cost or price.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Jared Detton, Jared.Detton@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts in a project of renovation or remodeling that include general construction in an active medical facility that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The contracting officer shall review recent and relevant performance information on each offeror based on past efforts provided by the offeror and may obtain data independently from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating.

If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Factor 2 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0. If an offeror’s EMR is above 1.0, the offeror must submit a written explanation of the EMR from its insurance carrier on the insurance carrier’s letterhead, describing the reasons for the EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $250,000.00 and $500,000.00

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Proposals shall be submitted via email Jared.Detton@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, one attachment for LOS certification, and one attachment for past performance information) not to exceed 15MB. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed in block 8 of the SF1442 and be received at the address no later than the closing date and time. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Proposals shall be received by 2:00 P.M. Mountain Time on February 7th, 2023. There will be no public opening of the proposals. Submit proposals to: Jared.Detton@va.gov.

Submit bid bonds to:

Department of Veterans Affairs

NCO 19

ATTN: Jared Detton 6162 S Willow Dr., Ste 300 Greenwood Village, CO 80111

Past performance information and price sections of the offeror’s proposal will be evaluated independently. Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8, of this solicitation.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

I.6B PROPOSAL REVISIONS

If it is determined to be necessary, proposal revisions will be requested from the offers received. The Contracting Officer may identify those offerors, whose proposals are within the competitive range based upon the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions may be requested. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with the Table of Contents that clarifies where within the initial proposal the additional information and/or changed document would be placed. A new bid bond shall be submitted only if the final cost proposal revisions are greater than its initial cost proposal.

1.7B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

2. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

3. Another electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

4. Please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, Proposal, or Bid depending on the solicitation type.

b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer.

Each electronic offer must also include a signed and scanned SF-1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair)

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipient’s “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined at FAR 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR 15.207(c).

4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE…