36C25923R0002_0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

02/17/2023 36C259R230006_1

TBD

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25923R0002

X

This amendment is posted to answer all questions.

CONTINUATION PAGE

1. The pricing schedule only starts with Option 1 vs. Base Year- Please advise if this is going to get adjusted.

Answer: There are only Three (3) six (6) month options for this contract.

2. The pricing schedule only has a line for VAMC, Will additional lines be added for the Fisher House and Domiciliary?

Answer: The pricing would be for the line items stated in the Solicitation to include both Fisher House and Domiciliary.

3. Page 6 of 40; introduction has Fisher House the sq. ft. At 10,606 and Domiciliary at 25,397, but on page 30 of 96, they are 25,000 sq. Ft each. Please advise which is correct square footage.

Answer: Fisher House 10,606 sq. ft. Domiciliary 25,397 Sq. ft.

4. Page 7 of 96 and 22 of 96 lists the hours of service for the Domiciliary from 0600-2030, but on page 6 of 40 it has it from 0700-1530. Please advise which is the correct timeframe.

Answer: Domiciliary Work Hours 0600 – 1830 Fisher House 0630 – 1530

5. The statement of work states that burnishing is required - attachment 4 Table 3 doesn’t have any burnishers listed as equipment been provided?

Answer: Burnishers will be provided.

6. How many elevators are there?

Answer: There are 47 elevators which are the responsibility of the vendor to clean.

7. How many elevator vestibules are there?

Answer: There is one vestibule for each elevator.

8. The solicitation identifies Government Furnished property on pg. 27 and Table 3. Is the contractor required to furnish all other incidental equipment such as mops, mop buckets, brooms, PPE, etc?

Answer: Incidental cleaning supplies, PPE, & equipment are provided by VA.

9. Solicitation Section E.9 52.212-2 EVALUATION appears incomplete. It currently provides “Technical and past performance, when combined, are.” Can you please clarify the relative weighting of the factors as it pertains to assessing offers deemed most advantageous to the government?

Answer: Please find amendment attachment in SAM.gov which specifies the evaluation factors. Under attachment 36C25923R0002 0001 dated 02/13/2023

10. Will the government be evaluating proposed prices for “reasonableness” to eliminate unreasonably low bids?

Answer: yes. Please refer to attachment on SAM.gov Under attachment:36C25923R0002 0001 dated 02/13/2023 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021).

11. The solicitation specifies that the contractor shall clean “internal glass windows”. Can you clarify whether this means “interior” of all windows including those which are part of the building envelope? Or does this mean only those windows on the interior of the building, and not those that are part of the building envelope?

Answer: Only interior glass in the common areas – and all other areas the Contractor is assigned to clean up to ten feet on all three levels.

12. Please confirm if scope of this contract includes purchase and/or repair of any equipment?

Answer: Purchase & Repair of equipment is the responsibility of the VA

13. Please confirm if scope of this contract includes purchase of supplies or housekeeping chemicals.

Answer: Incidental cleaning supplies, PPE, & equipment are provided by VA.

14. Please clarify who is responsible for management of supply, chemical and equipment inventory and purchase?

Answer: Management of supplies & chemicals in Janitor Housekeeping closet is the Contractors responsibility… however all supplies are provided from the VA EMS Supply Room.

15. Can you please provide floor plans of the spaces with square footage?

Answer: Information not available.

16. Is necessary floor equipment, supplies, and chemicals located at Fisher House and the Domiciliary or will the contractor be responsible for transportation of these items?

Answer: Equipment, supplies and chemicals, & PPE are provided by the VA at the Fisher House and at the Domiciliary.

17. Please confirm this contract does not include laundry/ linen responsibility.

Answer: The vendor is responsible for folding and storage of linen used at the Fisher House which operates like a typical hotel/motel. The Domiciliary requires transfer from delivery cart to the storage shelves. No responsibility for linen anywhere else.

18. Will the contractor have any exterior building responsibilities at the VA Medical Center, Fisher House or Domiciliary?

Answer: The vendor is not responsible for exterior responsibilities. All exterior responsibility is performed by the VA.

19. Who is responsible for assigning and managing chores/ tasks of the veteran residents at the domiciliary?

Answer: Managing of chores/tasks is the responsibility of the VA Domiciliary Supervisors.

20. Who is the incumbent vendor?

Answer: Alkazar Trades Inc.

21. Are there existing job flows for the scope of services that are requested to be utilized (similar to Attachment 6: Scope of Work)?

Answer: No. Just times and frequencies as listed in the SOW.

22. If an incumbent vendor is in place, are we able to hire the existing staff from that vendor?

Answer: Yes as long as the employees are willing to transfer.

23. Please provide further clarity regarding the cleaning of equipment for the Veteran Canteen Services. Will contractor be required to clean kitchen equipment or is that responsibility of VCS?

Answer: Cleaning of the kitchen equipment is the responsibility of the VCS Staff

24. Please confirm if buffing of concourse is required within scope of work. If so, will a buffer be provided by facility (it is not currently listed on equipment listing)?

Answer: Buffing the floor is required. All floor maintenance equipment is provided by the VA.

25. Is the Contractor to decide the appropriate roster count (FTE count) required to clean the areas as described within the solicitation? If so, how will the VA validate that contractors are pricing appropriate count and will awarded contractor be held to this count in any way? Answer: This is a performance-based contract. The VA does not mandate the number of FTE required to complete the task of Janitorial Cleaning unless there is a minimum staffing requirement, i.e., one staff person on duty at the VCS Canteen. Cost for the Janitorial Contract is derived by square footage not FTE.

26. Other than the Project Manager and Assistant Project Manager, is there a required number of Supervisors, or is Contractor to provide reasonable count based on past performance?

Answer: There is not a specified number of supervisors for the Janitorial Contract, however, there must be Janitorial Supervisor on duty during the shifts at the main facility, RMRVAMC.

27. As described in the Scope of Work and during the site walk, all applicable equipment are provided by the VA in support of cleaning efforts; to verify no other equipment is Answer: All equipment, cleaning supplies, & PPE are provided by the VA. No other equipment is required.

28. Does the VA have a floorplan that can be provided that highlights the areas of responsibilities, there was some minor confusion on the site walkthrough?

Answer: No. Floor plans are not available.

29. B.2 COST/PRICE SCHEDULE only shows Option Periods of Performance (Option Periods 1-3), 6 months each. Is this correct, or is there to be a 12-month Base Period in addition to the three, six month options?

Answer: There are only Three (3) six (6) month options for this contract.

30. B.2 COST/PRICE SCHEDULE has a line for an option to extend the services, but this line has no separate CLIN. Is the contractor to price this line, and include it in the total cost at the bottom of the page?

Answer: There are only Three (3) six (6) month options for this contract.

31. The table on page 30 of the solicitation shows square footage for several areas. Can the government please break this down further, i.e. how much of the 44,837 SF in the Energy Center Bldg. are from restrooms, from offices, from corridors, etc.? Especially for the Fisher House and the Valor Point Domiciliary locations.

Answer: Information not available.

32. The Introduction of the Statement of Work (pg. 6) states that there is Cleanable Square Footage that is not consistent with the Cleanable Square Footage on the table provided on Page 30. Will the Government clarify the discrepancy in footage?

Answer: Yes. The discrepancy will be resolved. See question #3.

33. If this requirement is currently contracted, what is the incumbent contract #?

Answer: 36C25923P0006

34. What is the square footage of the Floor surfaces that require waxing at RMRVAMC?

Answer: No waxing required by the Contractor.

35. What is the square footage of the carpeted surfaces in RMRVAMC?

Answer:

· Building A – Approximately 118,613 sq. ft.

· Building G 2nd floor – Approximately 15,900 sq. ft.

36. What is the total square footage of the Bathrooms in RMRVAMC?

Answer: This information is not available.

37. Will laundry services be provided to the contractor?

Answer: No laundry services are provided.

38. For clarity there is not any 3RD shift work required, correct?

Answer: There is not a 3rd work shift

39. How many elevators are there at RMRVAMC?

Answer: There are 47 elevators.

40. Will the government be providing strippers and wax that is needed.

Answer: All equipment & supplies for Floor Maintenance will be provided by the VA. There is no waxing required.

41. What are the hours for each shift?

Answer:

RMRVAMC 0700 – 2330 in two shifts.

Fisher House 0600 – 1530 one shift Domiciliary 0600 – 1830 staggered shifts

42. To clarify, there is not any Type 1 cleaning required, correct?

Answer: The VA is not familiar with type 1 cleaning.

43. Page 6 -7 states the Contractor “ should be available” at the Fisher House from 7am-3:30pm and the Domiciliary from 6am - 8:30pm. Is it the expectations of the government for the contractor to have some on these sites continually during these hours?

44. Pg 67 – Item (11) (c) – Period for acceptance of offers – states – “hold prices in its offer firm for 30 calendar days from the date specified for receipt of offers…”Pg 70 states – “Offeror shall make pricing and terms valid for a minimum of 120 calendar days..”

Answer: Offeror shall make pricing and terms valid for a minimum of 120 calendar days from the solicitation closing date appearing in block 8 of the SF1449.

45. Please confirm the correct hold on prices is 120 calendar days?

Answer: Offeror shall make pricing and terms valid for a minimum of 120 calendar days from the solicitation closing date appearing in block 8 of the SF1449.

46. Page 70 – ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS Each offeror shall submit a response as (12pt Times New Roman) and SDVOSB Status) which shall contain the following sections: Technical Capability/Approach and Past Performance.

Answer: As stated on Pg. 70, Each offeror shall submit a response as (12pt Times New Roman) and SDVOSB Status) which shall contain the following sections: Technical Capability/Approach and Past Performance.

47. Offeror shall submit pricing structure in accordance with the Price Schedule above as well as Vendor Information Pages (VIP) verification of SDVOSB Status.

Answer: Pricing should be in accordance with SOW Locations and total pricing should be enter in the unit cost by month and total cost for the 6 Month Period. Offeror shall identify themselves as a Service-Disabled Veteran-Owned Small Business (SDVOSB) and must have an active registration in the Small Business Administration’s Small Business Certification (VetCert) database at https://veterans.certify.sba.gov.

48. Is it accurate to interpret this as a submission in 3 volumes?

Answer: The Contracting Officer will make a comparative analysis of all offers against the solicitation, using the following factors to decide which offer(s) represent the best value to the Government:

· Technical Proposal

· Past Performance

· SDVOSB Status

· Price Please refer to: amendment attachment in SAM.gov which specifies the evaluation factors. Under attachment 36C25923R0002 0001 dated 02/13/2023

49. What was the incumbent's annual expenditure (in US Dollars) for all consumables on this project? Years ending 2021,2022?

Answer: This question is not a question I can answer, The vendor’s expenditures are not included in the previous clin item pricing.

50. What is the incumbent’s annual expenditure for all cleaning supplies?

Answer: This question is not a question I can answer, the vendor’s expenditures are not included in the previous clin item pricing.

51. How often is the incumbent required to clean and strip the floors, stairways, and hallways annually?

Answer: Contractor does not perform stripping. Cleaning of all designated floors is daily or as needed depending on the area. Contractor’s responsibility to schedule stairwell cleaning as needed. First level Terrazzo floors will be swept and scrubbed nightly. Burnishing will occur in sections nightly due to size.

52. What is the total square footage for the total administrative areas we would be responsible for?

Answer: Total area designated in the Solicitation.

53. Would we be able to get area maps of the square footage, floor type and highlighted areas we would be responsible for?

Answer: No. Maps are not available only estimated SQ footage.

54. Is there a breakdown of bathroom fixtures, etc?

Answer: No. there are no breakdown of bathroom fixtures, etc available.

55. What is the current contract amount?

Answer: $783,642.00

56. Who is the current contractor?

Answer: ALCAZAR TRADES, INC.

57. What is the current contract term length?

Answer: 6 Months with an option to extend services per clause 52.217-8 option to extend services.