Questions and Answers for 36C25923Q0929.docx

5810--Additional CBOC Security Cameras and PACS Readers for VA Eastern Colorado Health Care System- Solicitation Number: 36C25923Q0929

QUESTIONS (Q) AND ANSWERS (A):

Q1. Section 1.5, Page 2 of SOW requests "Install Lenel PACS readers on all housekeeping, solid and clean utility closets located at RMR. This includes 135 doors with 5 being unidentified at the time of install. See the attached excel spreadsheet for the identified list of rooms. Each room is expected to require the following equipment. Equipment required to work with our currently installed" but there is no excel spreadsheet provided. Can you provide a copy of this?

A1. See Attachment 2- Housekeeping Room list

Q2. Section 1.3.8, page 2 of SOW states "will require walk-through". Will this be scheduled prior to bid due date with sufficient time to prepare a bid response following walk-through? (Can you provide a site visit date this week and Point of contact for the vendors?)

A2. No, a site walk will not be available for a pre-site bid. However, drawings on SOW were provided for every site on where cameras and PACS readers may be required.

Q3. Section 1.2.2.6, page 1 of SOW cites a PTZ camera with "NEEDS PART NUMBER" Will the VA be providing the required part # for this item?

A3. AXIS Q6075-E PTZ

Q4. 1.1.1.2 Enterprise Video NVR P/N BDCT05 - this part is a workstation not an NVR. Please confirm what part number and equipment is required and what quantity?

A4. NVRs are BCD-100RX-56T-8 with IDRAC Enterprise License.

Q5. 1.1.1.4 - Axis M3058 is EOL, replacement is M4318-PLVE. Will this be used for both interior and exterior 360 and 180 degree cameras?

A5. Yes.

Q6. 1.1.1.5 - Axis P3375 is EOL, replacement is M3265-V - is this for the 90 degree camera? Please confirm

A6. No, VA would like part number: AXIS P3267-LV

Q7. 1.1.1.6 - PTZ camera, no part specified. Possible options are M5525-E or P5676-LE - please confirm which p/n is requested?

A7. AXIS Q6075-E PTZ

Q8. Do any of the CBOC’s have existing PACS system?

A8. Yes, some sites do have established PACS reader systems. Yes (Pueblo CLC & Valor Point) have existing systems. In Pueblo, conduit and wiring can be reused, as necessary. However, the PACS readers and PACS reader boards will need to be evaluated for updated version and what might be EOL. Anticipate at least 12 PACS reader replacements. All other CBOCs, will be a fresh install requiring boards, readers, conduit runs, and wiring.

Q9. If so, are we removing all components of existing system?

A9. Existing Cable and Conduit can be reused. However, PACS reader, PACS reader boards will need to be upgraded when necessary.

Q10. Do any of the CBOC’s have existing camera system? If so, what type? Are any existing components remaining and should we include demo of existing in our proposal?

A10. Pueblo has an old camera system which will be removed within this process. However, extensive decommissioning will not be required for this project.

Q11. Can we get a correct part number, quantity, and storage requirements for video server?

A11. NVRs are BCD-100RX-56T-8 with IDRAC Enterprise License.

Q12. Will a lift be needed to mount exterior cameras?

A12. A lift is not anticipated for this project and exterior cameras.

Q13. How many days and FPS storage is required for each CBOC?

A13. All cameras go will tied back to the rocky mountain regional campus where approximately 30 NVRs are.

Q14. Are UPS’s need for camera system?

A14. No.

Q15. Are surge protectors requested for exterior cameras?

A15. No.

Q16. Where are switches to be located for camera system at CBOC’s, they were not shown on drawings?

A16. Switches are located in the Telecom Closets located on the drawings. Switches will be nowhere else.

Q17. Where is the server to go for camera system at CBOC’s?

A17. Servers are already established as the system will talk back to the main rocky mountain regional medical center.

Q18. Where is head-end for PACS at CBOC’s?

A18. The Telecom closets are considered the head end room at each CBOC.

Q19. Would conduit be needed in each CBOC?

A19. Yes.

Q20. Can you show us on maps where hard ceilings and drop-down ceilings tiles are in CBOC’s?

A20. The majority of the CBOCS and RMR have drop down ceilings.

Q21. What type of frames do the doors that are getting new access control have?

A21. Most doors have metal frames.

Q22. Are these doors all single doors or are there double doors included?

A22. Pueblo CLC will have at least 2 double doors.

Q23. Are any of the frames filled with concrete?

A23. No concrete in the door frames is anticipated.

Q24. What is the structure of building around each door? Block, stucco, brick, block with reinforcement,etc.

A24. It will change per CBOC.

Q25. 1.5.7 All cabling shall be in conduit from the door to the Telecom Room (TR). Is this conduit above ceiling or below ceiling?

A25. It is understood that it will be above ceiling.

Q26. How many fire walls will we be going through at every location?

A26. Anticipate at least 6 fire walls at the Pueblo CLC, the remaining CBOC shall have 1 or no fire walls to pass through. RMR will require fire caulk into every TR room.

Q27. Conduit estimate for RMR PACS additions was 5000’ of conduit for 135 doors. That is only 37’ per door. Can you kindly confirm the average length of conduit needed per door?

A27. Each door will be different, some doors will require 20 feet or less and some doors will require a 300ft run if conduit isn’t already existing. The average is about 37’ per door.

Q28. Can you provide maps showing new door locations, where conduit will be needed, what areas are hard vs drop ceiling, and where panels will go. This information is needed to determine panels and other components needed to deliver a fully functional solution.

A28. At the time of this bid, this is the information available as the doors and conduit runs may change as the project proceeds. Majority of ceiling are drop ceilings. All CBOCs will require new panels. The RMR facility shall only require 5 new panels.