36C25922R0027_1.docx

36C25922R0027

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25922R0027

X

436-22-118 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 joseph.wingfield@va.gov

Joseph Wingfield 303-712-5769 This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified offerors may submit for Phase I. After PHASE I evaluation, selected PHASE II offerors will be notified with instructions for PHASE II submission.

Description: The overall scope of work includes all labor, materials, equipment, supervision and tools necessary to preform a 2-step design build project for the project Replacement of Evaporative Coolers with DX.

located at 3687 Veterans Drive, Fort Harrison, MT 59636.

The NAICS code is 236220 - Small Business size standard is $39.5 Million.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urgedto contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM database prior to award of a contract or agreement.

All questions in relation to this solicitation must be submitted in writing via e-mail to joseph.wingfield@va.gov and received no later than Jan 27, 2022 at 2:00 P.M. Mountain Time (MT), to permit adequate time for the Government to reply to inquiries.

Instructions, Conditions, and Notices to Offerors. All submitted proposals must be received in email by the closing date and time. This solicitation closes Feb 14, 2022 at 2:00 P.M. MT. The time and date set forth is for receipt of proposals for Phase I only. Phase II Request For Proposal will be issued only to the successful offerors determined to be the most highly qualified from Phase I. Proposals shall be submitted via e-mail in accordance with Part I/Section B, to be considered for this project. Proposals received in any other format will be considered non-compliant. A hard copy bid bond must be received at the address listed in block 7 prior to the closing date and time.

X X

52.211-10 X

14:00

MST

02-14-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 Scope of Work Project: Replacement of Evaporative Coolers with DX, VA Montana Project 436-22-118 Building 150 & 154.

General The Design shall meet all applicable codes, regulations, and standards. This includes but is not limited to, ASHRAE 90.1, NFPA Codes, NFPA 70E, NEC, NEC 110.16, EPA, Utah DEQ Regulations, OSHA 1926, ICRA, NEPA, IBC and The Joint Commission Standards. Design requirements shall be taken from VA Master Specifications as found in the website link provided. Additionally, the Contractor is required to meet all applicable laws and regulation not explicitly stated in this document as considered best practice for the State of Utah. Design efforts and products shall be conducted and produced in compliance with VA Publications including Master Construction Specifications, Design Guides, and automated drawing standards (http://www.cfm.va.gov/TIL). Compliance with public law regarding energy utilization is required. If two or more requirements conflict, notify the Contracting Officer immediately and the more stringent requirement shall apply.

Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for the VA to ensure a consistency system-wide.

Documentation, Design Schedule and Drawings D-B contractor shall produce design documents including construction drawings, specifications, construction schedules, and cost estimates for construction. D-B contractor is required to provide three design submissions for review at the 65%, 95%, and 100% final design documents. The D-B contractor shall provide an initial itemized construction report for drawings, specifications, calculations, phasing plans and cost estimate based off 35% VA submission from which the VA may choose to modify scope to reflect the anticipated construction budget by limiting design activities only to those items which can be provided within the cost limitations. This cost estimate shall be carried forward and modified to reflect changes on each subsequent submission.

The drawing submittal process is to follow the “AE Submission Instructions for Minor and NRM Construction Program” located at the TIL website (website address as indicated above).

Phased Drawing Submittals Kick-off meeting / Project Start: NTP (Notice to Proceed) Submission of initial Documents and Schedule (DD1): NTP + 7 Days First Submission (65%): NTP + 30 Days Second Submission (95%): NTP + 60 Days Third Submission (Deliver Final Contract Documents) (100%): NTP + 90 Days Final Acceptance once VA Comments Are incorporated by D-B Contractor to be within 120 days of NTP.

Construction Period of Performance of Construction and Construction Period Services is 170 days after acceptance of 100% Drawings.

Total Period of Performance: 290 Days

REVIEW MEETINGS: The D-B contractor is required to lead an in-person design review meeting at each submission during the design process with appropriate disciplines at meeting to appropriately represent the work being discussed and provide meeting minutes to the VA for approval and distribution.

CONSTRUCTION PERIOD SERVICES:

D-B Contractor shall incorporate appropriate number of site visits to adequately assess construction and provide construction period services. VA anticipates that 10 site visits will be necessary for this project.

At project completion, the contractor shall furnish one (1) updated sets of prints / record drawings and AutoCAD drawing, and present all documents as electronic copy.

Project schedules shall be submitted to the VAMC Ft Harrison Engineering Department via MS Project.

Once construction begins, The D-B contractor shall maintain red-line drawings on-site and updated at least weekly. The D-B contractor shall visually identify any red line changes in person with the VAMC Ft Harrison COR. Within 10 days from construction completion, the D-B contractor shall furnish As-Built Record drawings of As-Constructed conditions in the latest AutoCAD version. Autodesk Revit © drawings shall NOT BE submitted. All drawings shall comply with VA’s PG-18-4 Standard Details and CAD Standards.

SCOPE OF WORK

The VA Montana Healthcare System requires the services of a qualified Mechanical engineering firm and HVAC contractor to provide services to replace existing Evaporative Cooling equipment and installation of new cooling equipment supporting the Kitchen and Laundry areas as per this Scope of Work. The contractor shall evaluate a standalone chilled water system vs DX.

Contractor shall prepare complete design documents for construction. The new cooling equipment for this project shall be specified by load calculations plus 25% capacity as prepared by the contractor’s engineer. The loads shall be calculated based on the zones currently served by the existing evaporative cooler(s) in dietary (kitchen) and laundry.

Any information provided shall require verification by the contractor who receives a contract for this project.

Contractor shall completely prepare the site for building operations, including demolition and replacement of existing Evaporative Coolers equipment, mechanicals to include all labor and materials required to perform the work for this project as required.

In general, the project is primarily a Design/Build HVAC project with minor architectural upgrades. It is recommended that the contractor attend an in-depth site walk prior to bidding to investigate existing conditions. The Contracting Officer will schedule a pre-proposal site visit through an official notification. No other site visits will be scheduled or authorized. Offerors shall not visit the site without prior approval from the Contracting Officer and Engineering Department. Contractor to determine the best engineering solution (Value Engineering) to install the new units for Ft Harrison approval. The contractor shall provide “full” coordination drawings (existing and new as-builts) as part of this project. The contractor shall perform the intent of this project without change orders. Certified Testing, Adjusting, and Balancing Reports certified by the testing, adjusting, and balancing Agent are part of this effort.

Contractor will provide and install new Schneider Electric controls for the Kitchen HRU as well as the (2) new packaged RTU’s serving the Laundry areas. These controls will be integrated into the existing Enterprise server. The sequence of operations will be in accordance with the new design documents that will be provided. FICO includes all programming, graphics, engineering, installation required to operate and depict the mechanical equipment. Note: FICO is the Certified Master level partner with Schneider Electric in the region, meaning that FICO is the only authorized partner able to provide HVAC controls at the VA location. This authorization includes factory warranties to be supported on the products and services that come with Schneider Electric building management line.

Laundry Evaporative Cooling Removal & Replacement

Replacement of the two existing Innovent fully outside air RTU’s serving the Dirty and Clean Laundry areas account for (2) of the direct evaporative coolers. These units will be replaced completely with (2) fully packaged DX RTU’s (same capacity as existing). The existing Innovent units (see Attachment 1 for reference) will be removed and disposed of. The Laundry Evaporative Coolers sit on solid sheet metal roof curbs as shown above and are ducted through the horizontal ducts as shown above. As well as mechanical connections will be made to tie into the existing ductwork. Contractor is required to provide final unit details and installation specifications.

The roof curb and rooftop ductwork to be modified to fit new unit.

Refer to Attachment 1 & 2 for additional specification on installed units.

Kitchen Evaporative Cooling Removal & Replacement

Replacement of the (1) direct and the (1) indirect evaporative coolers serving the kitchen area (preparation and service areas of dietetics). The two coolers will be replaced with a single DX coil and remote condensing unit that will provide the same capacity as existing system. This will require new roof support and flashing for the new condensing unit which will be located on the roof near the coil of the kitchen HRU. As well as upgraded electrical services.

Phasing Plan

Since the affected areas are occupied M-F the contractor will be required to submit a detailed phasing plan for approval to the government for approval prior to starting any work. The phasing plan should have as a minimum option to keep limit impact as much as possible and continuous of operation of services can be maintained through the project.

Site Investigation The Contractor is responsible to conduct appropriate site investigation to obtain all information necessary to complete project activities. The VA will provide reference documents to the extent possible but does not guarantee the accuracy of such documents. The responsibility to verify all necessary information to complete Construction services belongs to the Contractor. Accuracy of existing drawings will be ascertained, and a conditional assessment of existing equipment/material will be determined. Incomplete and fragmented site investigation by the contractor shall not be a justification to reduce the scope or increase contract price.

Deliverables The Contractor will provide all equipment, manpower, sub-contractors and materials necessary to produce a quality finished product, as-built drawings, training, and spare equipment, tools and parts as defined in the specifications and or drawings. The construction work schedule will be modified or accelerated to meet government goals for delivery dates as defined in the contract at no additional cost to the government. All work must meet all applicable codes, regulations, and standards.

Work Schedule The project will be completed within 24 weeks after all major parts arrive in Helena, Montana. The contractor will give the Department of Veterans Affairs a 30-day advance notice of the proposed work schedule for approval. The contractor is responsible to supply all equipment, materials, manpower and Insurance and Bonding required to perform the work.

The scope of work may require some of the work to be done off normal business hours (night or weekend) to eliminate conflicts with kitchen and laundry operations.

Any questions can be direct to Facilities Management Services Department at VA Montana.

Specifications

SECTION 5 – MECHANICAL

A. Mechanical Design Criteria

1. Heating, ventilating, air conditioning (HVAC) and plumbing systems are designed to conform to the publications listed.

Codes, Standards and Regulations

applicable sections

SECTION 7 – ELECTRICAL

A. General Facility Electrical System Building 154 at the VA hospital at Ft. Harrison is currently served by a 2500A 208Y/120 volt distribution board located on the first floor of the ‘B’ wing. The main distribution board is in excellent condition. The main distribution board feeds equipment that ranges in age from original construction in 1961 to equipment that has been installed within the past few years. Although some of the electrical distribution is nearing the end of its useful life, no electrical distribution equipment replacement is anticipated as a result of this project.

There is a metering system – the SquareD Powerlogic, which appears to be monitored and recorded by the facility.

The emergency power for Building 154 is provided by a 500-kW generator that was installed in 2000. The generator feeds four ASCO 7000 transfer switches serving Life Safety, Critical and Equipment loads.

Both normal and emergency power appear to be sufficient in capacity for this project.

B. Electrical Design Criteria The scope of the electrical work includes reusing existing equipment feeder circuits where possible, and modifying or adding new feeder circuits as required to accommodate new mechanical equipment.

When new breakers will be installed in existing panel boards, any electrical outages will be fully coordinated with the owner beginning two weeks prior to any area power shutdowns. The areas affected by the outages will be identified and the best time to proceed will be coordinated. After hour work is anticipated to minimize the outage disturbances.

The new electrical installations will be seismically braced for the design category as defined by the structural requirements.

All new conductors shall be copper and will be pulled in EMT conduit with steel compression fittings. Conduits will be labeled every 10’ on center with color coded labels corresponding to the electrical branch the conduit belongs to i.e., life safety, critical, emergency, and normal. Equipment labeling will consist of lamacoid labels indicating the floor/voltage/feeder/branch. Panel schedules will be updated with typed labels.

The equipment disconnecting means is anticipated to be provided with the new Equipment.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf, an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown of labor of that which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered, verified and visible as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will utilize the two-phase design-build selection procedures in accordance with FAR 36.301. Phase I shall include the scope of work, evaluation factors as stated in FAR 36.303-1, Phase II evaluation criteria. A maximum number of five (5) offerors will proceed to Phase II. Once the Contracting Officer selects the most highly qualified offerors, they will be asked to submit Phase II proposals. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted in Phase II. The most highly rated firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify Phase II offerors in writing. See FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

I.4A SELECTION CRITERIA

General: Phase I proposals will be evaluated to determine the most highly qualified offerors to advance to Phase II. Phase II Proposals will be evaluated, and award will be made on the basis of both price and technical considerations most advantageous to the Government per FAR Part 15.101(a), Tradeoff Process with Special Standards of Responsibility. The Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

For Phase 1, Factors 1-2 will be evaluated and are of equal importance. Offerors who are selected to move on to Phase II will be requested to submit a Phase II proposal. Factors 3 - 4 will be evaluated in Phase II and are of equal importance. The combined non-cost/price factors are significantly more important than price.

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

Phase I:

Factor 1 – Past Performance Factor 2 – Technical Approach

Phase II:

Factor 3 – Technical Solution Factor 4 – Schedule Factor 5 – Price

For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Definitions

For Factors 2, 3 and 4, based on the evaluation of the information provided, an overall adjectival rating will be assigned. The adjectival ratings are defined below:

Definitions

A strength, weakness, or deficiency used to evaluate offerors’ proposal for each of the non-price factors are as defined below.

Definitions

Factor 1 – Past Performance:

(a) Solicitation Submittal Requirements:

Submit a minimum of one (1) and a maximum of three (3) construction projects for the offeror that best demonstrates your Construction Experience on relevant projects that are similar in size, scope, and complexity to the RFP. The offeror shall have relevant construction experience as a prime construction contractor managing multiple subcontractors. For purposes of this evaluation, a relevant project is further defined as replacement of evaporative coolers with DX in an active medical facility. Project(s) shall have a minimum value of $500,000 and shall have been completed, including all options, within the past five (5) years of the date of issuance of this RFP.

Submit a minimum of one (1) and a maximum of three (3) design projects for the design team that best demonstrates Design Experience on relevant projects that are similar in size, scope, and complexity to the RFP. For purposes of this evaluation, a relevant project is further defined as replacement of evaporative coolers with DX. Project(s) shall have a minimum “construction” value of $100,000 and shall have been completed, including all options, within the past five years of issuance of the RFP. The offeror may utilize experience of a design subcontractor to demonstrate design experience under this evaluation factor. The Offer must provide a supporting joint venture agreement, partnership agreement, teaming agreement, or letter of commitment and an explanation of the involvement for the design subcontractor.

The attached Construction & Design Experience Project Data Sheet (Attachment D) is MANDATORY and SHALL be used to submit project information. If the same project is being used to demonstrate construction and design experience, submit separate Project Data Sheets for construction and design. Except as specifically requested, the Government will not consider information submitted in addition to this form.

If a completed Construction Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the proposal for each project included in factor 1 for construction experience. If a completed Architect-Engineer (A-E) CPARS evaluation is available, it shall be submitted with the proposal for each project included in factor 1 for design experience. If there is not a completed CPARS for either construction or A-E evaluation, then submit Past Performance Questionnaires (Attachment C) for each project included in Factor 1 for both Construction Experience and Design Experience. The offeror should provide completed Past Performance Questionnaires (PPQ) in the proposal. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Joseph Wingfield, joseph.wingfield@va.gov.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 1 – Experience. Offerors may also address any adverse past performance issues. Explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Performance award or additional information submitted will not be considered.

The Government also reserves the right to award to the lower priced offeror with lower past performance rating if the Source Selection Authority (SSA) determines the price difference does not merit awarding to the higher priced offeror. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

(b) Basis of Evaluation:

This evaluation focuses on how well the offeror performed on the relevant projects submitted under Factor 1 – Experience and past performance on other projects currently documented in known sources. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance and will receive an Unknown Confidence rating.

Factor 2 – Technical Approach:

(a) Solicitation Submittal Requirements:

Provide a brief narrative (page limitation: two page (in 12-point Times New Roman font) for brief narrative) describing the offeror’s method to manage the project to achieve design and construction design objectives as described in the RFP. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

1) Design Approach: Describe the techniques and methods for an efficient, effective design and;

2) Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and coordination of work.

(b) Basis of Evaluation:

The basis of evaluation will include the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

Factor 3 – Technical Solution

1. Solicitation Submittal Requirements:

Provide a narrative describing the technical solution to the project that meets the requirements of the RFP. Include the following:

· Describe how your team will design and/or recommend a replacement to the existing evaporative cooling equipment, where the goal is to remove existing equipment and replace w/ equivalent system that meets the load demands (20%+ capacity) and meets VA design HVAC standards.

· Ability to analyze existing site conditions, existing equipment, heating loads and develop a replacement plan, and then install the new equipment to SOW and VA standards.

· Describe how your team will develop and implement construction phasing plans that ensures minimum disruption of the hospital facility Laundry and Kitchen areas at Fort Harrison. This will include installation of new Schneider Electric controls w/ integration into Ft Harrison Enterprise server.

· Describe how your team will test, balance and certify the equipment to meet the demands after installation.

Narrative shall not exceed three (3) double-sided pages (or six (6) single-sided pages). Up to three (3) conceptual drawings may be provided to supplement the narrative (i.e., roof plan, equipment layout, and electrical as-builts).

1. Basis of Evaluation:

The Government will evaluate the narrative and conceptual drawings (if included) considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering requirements of the project. The Government will evaluate the offeror's technical solution to determine adherence to the technical requirements of the RFP.

Factor 4 – Schedule

(a) Solicitation Submittal Requirements:

(1) The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule, will indicate specific tasks with dates for each step of the process including:

1. Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.).

1. Construction Period: Mobilization; Demolition method and sequencing; plans to avoid utility outages; submittals and material delivery; generator relocation etc.

1. General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities.

d. Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (in order to establish a common baseline among all offerors, assume NTP date of August 1, 2016) to contract completion, including but not limited to preconstruction meetings and submittals, design and design phase approvals, utilities, demolition, material lead times, utility installations, testing/adjusting/balancing, construction and post-construction submittals, close-out.

(2) The offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

(3) Short Schedules - The offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated in the SOW. Shorter schedules (must include required Government review times), if obtainable, will receive more favorable scoring. The offeror’s schedule will establish the contract completion date and will be incorporated into the award.

(b) Basis of Evaluation:

The basis of evaluation will include the bar graph detailed schedule considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering requirements for the construction period and general project delivery. The Government will evaluate the likelihood that the work will be performed in accordance with the stated schedule given the technical requirements of the RFP.

Factor 5 – Price

(a) Solicitation Submittal Requirements:

The offeror is required to prepare and submit the following price documents in a SEPARATE FILE

(b) Basis of Evaluation:

Price will be evaluated on the basis of its reasonableness, and acceptability to the Government subject to availability of funds. Pricing shall be entered onto the Offer Schedule located within the SF1442. Analysis will be performed using one or more of the below techniques to ensure a fair and reasonable price:

1. Comparison of proposed prices received in response to the RFP.

1. Comparison of proposed prices with the Independent Government Cost Estimate.

1. Comparison of proposed prices with available historical information.

1. Comparison of market survey results.

Special Standard of Responsibility

(a) Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture. EMR shall not be submitted for subcontractors.)

(1) OSHA or EPA Violation(s):

Offerors shall provide a letter affirming that the offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years. Additionally, the offeror may provide OSHA Form 300A, Summary of Work-Related Injuries and Illnesses to further substantiate this information.

(2) Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

(3) Limitation on Subcontracting:

IAW VAAR 852.219-77 each offeror will review the clause and complete the certificate included in the clause. This certificate will be complete prior to solicitation closing and submitted with the proposal documents. Failure to comply with this requirement will result in removal of proposal for consideration for award.

(b) Basis of Evaluation: The Government will evaluate the documentation to ensure that the contractor has no more than three serious, or one repeat, or one willful OSHA or EPA violations(s) in the past three years; and must have an Experience Modification Rate (EMR) of equal to or less than 1.0.

NOTE: Failure to submit the OSHA or EPA violation documentation or EMR and Limitation on Subcontracting will result in the proposal being considered deficient and an overall rating of unacceptable will be assigned.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B MAGNITUDE OF CONSTRUCTION: Between $500,000.00 and $1,000,000.00.

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

General – Phase I and Phase II proposals shall be submitted in response to this solicitation. Phase I will be evaluated for technical qualifications only. Phase II proposals shall be based on solicitation documents issued to the Phase I offerors determined to be the most highly qualified. The due date, time, and submission address of Phase II proposals will be given within the Phase II solicitation. Phase II evaluation will request technical and price proposals.

PHASE I – TECHNICAL PROPOSAL SUBMISSION REQUIREMENTS

The Phase I proposal shall address the evaluation factors 1-2. Pay close attention to page limitations set within the technical factors as submission beyond the limit will not be accepted. Offeror is required to submit proposal via email to joseph.wingfield@va.gov and ensure it is clearly marked “PHASE I TECHNICAL PROPOSAL”. Evaluation will be based, in order of importance as stated in Section I.4A, “Selection Criteria”. The Phase I proposal shall not exceed five (5) MBs. A proposal exceeding the 5MB restriction will be rejected and excluded from evaluation.

PHASE II – TECHNICAL AND PRICE SUBMISSION REQUIREMENTS - FOR SUCCESSFUL OFFERORS FROM PHASE I ONLY The Phase II proposal shall address the evaluation factors 3-5. Pay close attention to page limitations set within the technical and price factors as submission beyond the limit will not be accepted. Offeror is required to submit proposal via email to joseph.wingfield@va.gov and ensure it is clearly marked “PHASE II TECHNICAL AND PRICE PROPOSAL”. Evaluation will be based, in order of importance as stated in Section I.4A, “Selection Criteria”. The Phase II proposal shall not exceed five (5) MBs. A proposal exceeding the 5MB restriction will be rejected and excluded from evaluation.

The proposal, in its entirety, shall not exceed two emails (one email for Phase I and one email for Phase II (to those successful offerors from Phase I only) of 5MB each. Failure to follow the submission instructions will result in an offeror’s proposal being rejected and excluded from evaluation.

An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed below and be received at the address no later than the closing date and time for Phase II. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email.