36C25922Q0100.docx

36C25922Q0100 Pest Control Services

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25922Q0100 06-03-2022 Mitchael Purdom 918-577-4435 06-10-2022 14:00

CDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

X

561710 $12 Million

N/A

Department of Veterans Affairs Oklahoma City VA Health Care System

(OKCVAHCS)

921 NE 13th Street Oklahoma City OK 73104 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Financial Service Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page Pest Control Services at OKCVAMC Main Facility and Fort Sill VA Clinics in Lawton Main and Lawton North, OK.

The Offeror in block 17a certifies that in order to receive payment for this procurement active registration in SAM.GOV is required during the entire period of performance of the contract.

See CONTINUATION Page

Lance Davis Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 Lance Davis

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of

PERFORMANCE WORK STATEMENT

INTEGRATED PEST MANAGEMENT PLAN

Oklahoma City VA Health Care System

A. GENERAL:

1. The Oklahoma City VA Medical Center requires an Integrated Pest Management (IPM) Plan, additional requirements have been developed and are addressed in this expanded Statement of Work. The contractor shall provide all management, laboratory testing, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan for all buildings and grounds at the Oklahoma City VA Medical Center, Lawton Main VA Outpatient Clinic and Lawton North Clinic. All addresses listed below. All services should be completed in a manner that ensures the health and general well-being of patients, staff, and visitors. Contractor will perform regular scheduled inspections and treatment as well as on demand services. All infestations will be addressed until complete elimination of pests. The contractor shall perform in strict accordance with all terms, conditions, provisions, specifications, and schedules of this solicitation and any resulting contract. This will be a Firm Fixed price contract with a Base period and 4 Option periods. Contract will cover a full five years if all options are exercised.

Approximate Square Footage of Facilities (also see attached drawings):

B. PLACES OF PERFORMANCE

Oklahoma City VA Medical Center, 921 NE 13th Street, Oklahoma City, OK 73104

Lawton/Ft Sill Main VA Outpatient Clinic, 4300 Pittman, Ft Sill, Oklahoma 73503

Lawton North Clinic, 2640 Miner Rd, Ft Sill, Oklahoma 73503

C. WORK HOURS:

1. Normal Work Hours: The service schedule will be developed between the contractor and Contractor’s Representative (COR) prior to any service being performed. Normal business hours: 8am to 430pm, Monday through Friday except Federal holidays.

2. Some contract work may require work to be performed after normal business hours and weekends.

3. National Holidays: The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth Day Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

D. TASKS:

1. The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed.

2. The IPM plan requires approval by the COR prior to implementation.

3. Contractors IPM plan requires but is not limited to the following tasks (at all locations):

a. Inspect to determine pest management measures are appropriate and required.

b. Recommend and communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

c. Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pests, i.e. insect electrocution devices, traps, caulking, air screens, etc. The Contractor is responsible to advise the VA of the method required to utilize a non-chemical control of pests. If the method suggested is agreed upon by this medical center, the furnishing and installation of required item would be by the government. However, the government reserves the right to reject contractors recommended method and instruct them to proceed with other methods, as provided by the contract.

d. Collection and disposal of all pests.

e. Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

f. Control general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

g. Control flying insect pests (i.e., housefly, stable fly, blow flies, etc.).

h. Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

i. Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, trogderma beetles, grain moths etc.)

j. Control mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

k. Control pest birds (i.e., pigeons, sparrows, blackbirds, etc.)

l. Control other vertebrate pests (i.e., bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

m. Control wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

n. Control aquatic pests (i.e., mosquito larva/pupae, algae etc.).

o. Control drain flies; The contractor will make appropriate measures to mitigate sewer drain flies. Measures can include periodic foam treatment, drainpipe cleaning, or other measures recommended by the contractor and approved by the COR.

p. Grounds application pest control consist of spraying perimeter of all buildings at a regular basis for insect control and any other grounds application needed for rodent control.

E. SPECIAL PROVISIONS:

A. Food Handling Areas: Treatment of these areas is limited to times when food is not being held, processed, prepared, and serviced.

G. Bed Bug Services: The Contractor shall provide services that identify, detect and eradicate Bed Bugs. The Contractor shall be able to provide the following service to address the presence of bed bugs or address the possible infestation of bed bugs within the facility:

Fumigation services Heat treatment Cryonite systems Canine detection

Contractor to provide pricing schedule for each service listed, with submittal.

NOTE: Fumigation treatments may require separate scheduling as approved by COR for the convenience of the facility.

F. CALL BACKS:

1. EMERGENCY CALL BACK: The Contractor shall within four (4) hours after receipt of notification by the Contracting Officer or his/her designee, perform Integrated Pest Management (IPM) Services to correct the emergent condition. This call back service shall be billed in accordance with appropriate contract line items for “Emergency Call Back” services which could include Wildlife Control, insect infestation, rodent problem, or other additional services required that cannot wait for next scheduled service.

2. NON-EMERGENT CALL BACK: The Contractor shall within four (24) hours after receipt of notification by the Contracting Officer or his/her designee, perform Integrated Pest Management (IPM) Services to correct this condition. This call back service shall be billed in accordance with appropriate contract line items for “Non-Emergent Call Back” services which could include Wildlife Control, insect infestation, rodent problem, or other additional services required that cannot wait for next scheduled service.

3. BED BUG TREATMENTS: The Contractor shall, within twenty-four (24) hours after receipt of notification by the Contracting Officer or his/her designee, perform Integrated Pest Management (IPM) “Bed Bug Treatment” Services to correct this condition. This call back service shall be billed in accordance with appropriate contract line items for “Bed Bug Treatment” services.

G. REPORTING FOR SCHEDULED SERVICES:

1. Contractor shall report to room GD-106, Environmental Management office, after receiving badge, on scheduled days and time for any instructions and location of infestation (documented in BUG Book, as called in by wards, clinics, etc. as well as perform scheduled frequency tasks. They will submit a written report of all activities following each visit, with the signature of the COR or designee responsible. Contractor will be escorted by COR or designee while work is performed to ensure services have been met and to communicate with staff in target areas.

2. The Frequency Chart of the Integrated Pest Management Program are shown in attachment B. and the indicated time frames shall be a minimum basis for the scheduling of services.

3. The Task shall be scheduled to be performed on definite appointment days and in no event, shall the contractor carry on work outside of scheduled hours without approval from the COR/Supervisor, Environmental Management.

4. In the event, climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time suitable for both the Contractor and COR/Supervisor, Environmental Management with no additional cost to the government.

H. SAFETY FACTORS:

All rodenticides or traps shall be placed as required and in the areas approved by the COR or his/her designee. Rodenticides, and/or traps shall be constructed in such manner that only target pest has access, must be tamper proof and replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils. It is requested that any spraying of the lawn areas be performed after regular business hours for the safety of patients, visitors and staff.

I. STORAGE OF PEST CONTROL MATERIALS:

Storage of pest control materials or equipment are prohibited without the written approval of the COR.

J. QUALITY ASSURANCE:

All emergency complaints will be addressed and corrected within 3-hour period. (Critical areas).

Non-emergent complaints will be addressed and corrected within next scheduled service.

Failure to provide required documentation at time of service. (As stated in I. Required Contractor Reporting)

Failure to appear at scheduled service time, without cause.

Failure to provide service of locations identified by COR, from BUG Book Failure to meet prescribed timeframes shall not exceed once (1) per Quarter.

Failure to meet prescribed timeframes shall not exceed once (1) per Quarter.

Shall not exceed once (1) per year and will be corrected in 24hours.

Failure to meet prescribed timeframes shall not exceed once (1) per Quarter.

Shall not exceed once (1) per quarter and will be corrected on next scheduled visit.

(12-hour correction for Critical Area)

K. Required Contractor Reporting

1. After each service (scheduled and non-scheduled) contractor personnel will submit documentation including but not limited to:

a. The name and address of the individual who applied the pesticide.

b. The location, by building and room number where each pesticide was applied. Contractor documentation must annotate with Work Order number or other easily identified system, to correspond to each BUG Book entry.

c. The identification of pest or pests against which the pesticide was applied.

d. The date and time of application.

e. The brand name of the pesticide applied. Name must match submitted SDS and product of items approved, no abbreviations or common name is to be used.

f. The name of the pesticide manufacturer and the federal environmental protection agency registration number of the pesticide.

g. The rate of application or amount of the pesticide applied, and the total area treated.

h. Documentation supporting contract pest management company have the proper licensing for the service being performed.

i. Site diagram(s) to include placement of all rodent control and flying insect devices, both interior and exterior.

2. The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

3. The Contractor will furnish the COR’s office, prior to initial application the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current –Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COR. All new products/chemicals must be submitted a minimum of two (2) weeks before any application is to take place.

4. The contractor will provide routine monitors that will show evidence of successfully reducing infestation problems for all buildings included in this scope of work.

L. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee at the end of each pick up process.

3. The contractor shall be required to comply with all security policies/requirements of (your facility). All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

M. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

Reference: VHA Directive 1850.02 Pest Management Operations National Pest Management Association, NPMA

ATTACHMENT A

LIST OF AREA/BUILDINGS TO BE SERVICED

AREA/BUILDING/FUNCTION

Building # Function

21 Engineering/ Pipe Shop/ AC Shop/ Boiler Plant

* Denotes Critical Patient Care Areas

Attachment B Monthly Service will be performed during the 1st week of each month Quarterly Service will be performed during the 1st week of each new quarter (1st week of October, January, April, July) Drain Service will be performed 1st week and 3rd week of each month Frequency Chart Base period, Plus all option periods

Kitchen/Dining (in-patient)

x

x

x

Note: Specific dates and times will be selected by the COR for the above scheduled service areas, not to interfere with normal operations of government work. Government reserves the right to add additional areas for inspection and/or treatment during scheduled inspections at no further charge to the government.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Base POP: Integrated Pest Management Monthly Services for VA Oklahoma City Health Care and Lawton/Ft Sill Outpatient Clinics, as per below line items.

Contract Period: Base POP Begin: 06-15-2022 POP End: 05-31-2023 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

0001AA

VA Oklahoma City Health Care: Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-15-2022 POP End: 05-31-2023

0001AB

VA Oklahoma City Health Care: Integrated Pest Management Quarterly Services, as per the PWS

POP Begin: 06-15-2022 POP End: 05-31-2023

0001AC

VA Oklahoma City Health Care: Bed Bug Treatment, as per the PWS.

POP Begin: 06-15-2022 POP End: 05-31-2023

0001AD

VA Oklahoma City Health Care: Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-15-2022 POP End: 05-31-2023

0001AE

VA Oklahoma City Health Care: Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-15-2022 POP End: 05-31-2023

0001AF

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-15-2022 POP End: 05-31-2023

0001AG

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Quarterly Services, as per the PWS.

POP Begin: 06-15-2022 POP End: 05-31-2023

0001AH

Lawton/Ft Sill Outpatient Clinics : Bed Bug Treatment, as per the PWS.

POP Begin: 06-15-2022 POP End: 05-31-2023

0001AJ

Lawton/Ft Sill Outpatient Clinics : Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-15-2022 POP End: 05-31-2023

0001AK

Lawton/Ft Sill Outpatient Clinics : Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-15-2022 POP End: 05-31-2023

Option Year One: Integrated Pest Management Monthly Services for VA Oklahoma City Health Care and Lawton/Ft Sill Outpatient Clinics, as per below line items.

Contract Period: Option 1 POP Begin: 06-01-2023 POP End: 05-31-2024

1000AA

VA Oklahoma City Health Care: Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AB

VA Oklahoma City Health Care: Integrated Pest Management Quarterly Services, as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AC

VA Oklahoma City Health Care: Bed Bug Treatment, as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AD

VA Oklahoma City Health Care: Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AE

VA Oklahoma City Health Care: Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AF

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AG

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Quarterly Services, as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AH

Lawton/Ft Sill Outpatient Clinics : Bed Bug Treatment, as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AJ

Lawton/Ft Sill Outpatient Clinics : Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AK

Lawton/Ft Sill Outpatient Clinics : Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AL

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AM

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Quarterly Services, as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AN

Lawton/Ft Sill Outpatient Clinics : Bed Bug Treatment, as per the PWS.

POP Begin: 06-01-2023 POP End: 05-31-2024

1000AP

Lawton/Ft Sill Outpatient Clinics : Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

1000AQ

Lawton/Ft Sill Outpatient Clinics : Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

Option Year Two: Integrated Pest Management Monthly Services for VA Oklahoma City Health Care and Lawton/Ft Sill Outpatient Clinics, as per below line items.

Contract Period: Option 2 POP Begin: 06-01-2024 POP End: 05-31-2025

2000AA

VA Oklahoma City Health Care: Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

2000AB

VA Oklahoma City Health Care: Integrated Pest Management Quarterly Services, as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

2000AC

VA Oklahoma City Health Care: Bed Bug Treatment, as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

2000AD

VA Oklahoma City Health Care: Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

2000AE

VA Oklahoma City Health Care: Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

2000AF

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

2000AG

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Quarterly Services, as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

2000AH

Lawton/Ft Sill Outpatient Clinics : Bed Bug Treatment, as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

2000AJ

Lawton/Ft Sill Outpatient Clinics : Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

2000AK

Lawton/Ft Sill Outpatient Clinics : Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-01-2024 POP End: 05-31-2025

Option Year Three: Integrated Pest Management Monthly Services for VA Oklahoma City Health Care and Lawton/Ft Sill Outpatient Clinics, as per below line items.

Contract Period: Option 3 POP Begin: 06-01-2025 POP End: 05-31-2026

3000AA

VA Oklahoma City Health Care: Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-01-2025 POP End: 05-31-2026

3000AB

VA Oklahoma City Health Care: Integrated Pest Management Quarterly Services, as per the PWS.

POP Begin: 06-01-2025 POP End: 05-31-2026

3000AC

VA Oklahoma City Health Care: Bed Bug Treatment, as per the PWS.

POP Begin: 06-01-2025 POP End: 05-31-2026

3000AD

VA Oklahoma City Health Care: Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-01-2025 POP End: 05-31-2026

3000AE

VA Oklahoma City Health Care: Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-01-2025 POP End: 05-31-2026

3000AF

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-01-2025 POP End: 05-31-2026

3000AG

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Quarterly Services, as per the PWS.

POP Begin: 06-01-2025 POP End: 05-31-2026

3000AH

Lawton/Ft Sill Outpatient Clinics : Bed Bug Treatment, as per the PWS.

POP Begin: 06-01-2025 POP End: 05-31-2026

3000AJ

Lawton/Ft Sill Outpatient Clinics : Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-01-2025 POP End: 05-31-2026

3000AK

Lawton/Ft Sill Outpatient Clinics : Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-01-2025 POP End: 05-31-2026

Option Year Four: Integrated Pest Management Monthly Services for VA Oklahoma City Health Care and Lawton/Ft Sill Outpatient Clinics, as per below line items.

Contract Period: Option 4 POP Begin: 06-01-2026 POP End: 05-31-2027

4000AA

VA Oklahoma City Health Care: Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

4000AB

VA Oklahoma City Health Care: Integrated Pest Management Quarterly Services, as per the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

4000AC

VA Oklahoma City Health Care: Bed Bug Treatment, as per the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

4000AD

VA Oklahoma City Health Care: Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

4000AE

VA Oklahoma City Health Care: Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

4000AF

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Monthly Services, as per the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

4000AG

Lawton/Ft Sill Outpatient Clinics : Integrated Pest Management Quarterly Services, as per the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

4000AH

Lawton/Ft Sill Outpatient Clinics : Bed Bug Treatment, as per the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

4000AJ

Lawton/Ft Sill Outpatient Clinics : Emergency Call Back (within 4 hours of notification), as per the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

4000AK

Lawton/Ft Sill Outpatient Clinics : Non-Emergent Call Back (within 24 hours of notification), as per the PWS.

POP Begin: 06-01-2026 POP End: 05-31-2027

B.3 CONTRACTOR PAYMENT REQUESTS

Contractor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Access the web site for more invoicing instructions: https://www.fsc.va.gov/einvoice.asp

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov Payment requests may be impacted, along with the active status of the contract, if contractor fails to maintain SAM registration, has legally changed its business name or "doing business as" name (whichever is shown on the contract), or has transferred the assets used in performing the contract. Refer to FAR clause 52.204-13 for compliance requirements.

36C25922Q0100 Pest Control Services

B.4 COVID-19 REQUIREMENTS

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.