36C25922Q0057 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

36C259

Department of Veterans Affairs

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300

Greenwood Village CO 80111

36C259

Department of Veterans Affairs

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300

Greenwood Village CO 80111

To all Offerors/Bidders 36C25922Q0057

11-23-2021 X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to:

See CONTINUATION Page

X 1

Chiller Preventative Maintenance Services supporting OKCVAHCS and Lawton Clinic per the

PWS The purpose of this amendment is to post the Questions and Answers received.

All other terms and conditions remain unchanged.

Monica Gary

Contracting Officer

36C25922Q0057 0003

CONTINUATION PAGE

Refer to Amendment 0001 for Questions 1 and 2.

Refer to Amendment 0002 for Questions 3 and 4.

Questions and Answers:

QUESTION 5: My Subcontractor Team Members are not comfortable saying whether they have an exemption or not to the vaccine mandate. My question for you is, do you need a religious or medical exemption? And if so, why?

Response 5: Per Executive Order 14042, FAR 52.223-99 (01 Oct 2021 Deviation), and VHA Directive 1193 all personnel are required to be either vaccinated or have an approved exemption. Attachment A Paragraph 5 provides direction on personnel who are unvaccinated and have an exemption:

“5. MASKING FOR UNVACCINATED VHA HEALTH CARE PERSONNEL

a. VHA ( Health Care Personnel (HCP) ) who do not receive COVID-19 vaccination due to medical or religious exemptions must designate this on VA Form 10-263 (Appendix B) and wear a face mask while in any

VA medical facility, including both clinical and non-clinical areas. In addition, unvaccinated VHA HCP are required to wear a face mask during performance of their assigned duties and responsibilities, as outlined in local conditions.

b. The face mask must be worn until the individual is considered fully vaccinated for COVID-19 and completes VA Form 10-263 (Appendix B).

NOTE: Local policy may require that all individuals wear a face mask, regardless of vaccination status, if a risk of transmission of SARS COV-2 exists.

c. VHA HCP may remove their face mask only in accordance with VHA masking guidance.

d. Face masks will be made available at VA medical facilities and distributed per local conditions. A face mask must be replaced when it becomes wet, visibly soiled, torn, or damaged. Alternatives to face masks may be considered under limited conditions with the guidance of infection control professionals. “

Per VHA Directive 1193 “Healthcare personnel (HCP) refers to all paid and unpaid persons who work in or travel to VHA locations who have the potential for direct or indirect exposure to patients or infectious materials, including body substances (e.g., blood, tissue, and specific body fluids); contaminated medical supplies, devices, and equipment; contaminated environmental surfaces; or contaminated air. These HCP may include, but are not limited to, emergency medical service personnel, nurses, nursing assistants, physicians, technicians, therapists, phlebotomists, pharmacists, health professions trainees (HPTs), contractor personnel, and persons (e.g., clerical, dietary, environmental services, laundry, security, maintenance, engineering and facilities management, administrative, billing, and volunteer personnel) not directly involved in patient care but potentially exposed to infectious agents that can be transmitted from HCP and patients. HCP include all VA licensed and unlicensed, clinical and administrative, paid and without compensation, full- and part-time, intermittent, fee basis employees who are expected to perform any or all of their work at these locations.”

QUESTION 6: If my subcontractor doesn’t have an exemption but acknowledges the requirement to wear a face mask when under conditions in the work environment described as outlined in national

VHA guidance (See Appendix A, paragraph 5.a and Appendix B) what is the difference?

Response 6: Per Executive Order 14042, FAR 52.223-99 (01 Oct 2021 Deviation), and VHA Directive 1193 all personnel, to include Contractors who perform duties in our facilities, are required to either be fully vaccinated or have an approved exemption. Per The Safer Federal Workforce website ( https://www.saferfederalworkforce.gov/faq/contractors/ ):

The prime contractor is responsible for ensuring that the required clause is incorporated into its first-tier subcontracts in accordance with the implementation schedule set forth in section 6 of Executive Order 14042.

When the clause is incorporated into a subcontract, a subcontractor is required to comply with the Task Force

Guidance for Federal Contractors and Subcontractors and the workplace safety protocols detailed herein.

Additionally, first-tier subcontractors are expected to flow the clause down to their lower-tier subcontractors in similar fashion so that accountability for compliance is fully established throughout the Federal contract supply chain for covered subcontractor employees and workplaces at all tiers through application of the clause.

Q: May the prime contractor assume the subcontractor is complying with the clause?

A: Yes, unless the prime contractor has credible evidence otherwise.

Q: Do federal employees, onsite contractor employees, and visitors who are not fully vaccinated need to wear a mask or physically distance in federal buildings or on federal lands?

A: Yes, people who are not fully vaccinated need to continue to wear a mask and physically distance consistent with CDC guidance and the requirements set forth in Executive Order 13991 and OMB

Memorandum M-21-15 and the model safety principles issued by the Safer Federal Workforce Task Force on

September 13, 2021.

Q: Do onsite contractor employees need to provide proof of a negative COVID-19 test?

A: Prior to being subject to a contractual requirement to be vaccinated, onsite contractor employees who are not fully vaccinated or who decline to provide information about their vaccination status must be able to provide proof of a negative COVID-19 test from no later than the previous 3 days prior when in a federal building or federally controlled worksite. If a contractor employee is regularly tested pursuant to an agency testing program, then they do not need to provide proof of a negative COVID-19 test from no later than the previous 3 days when in a federal building unless required to by the agency testing program.

https://www.saferfederalworkforce.gov/faq/contractors/

QUESTION 7: Who approves a Contractor’s exemption?

Response 7: Per the COVID-19 VACCINATION VA FORM 10-263, the medical exemption is approved by a licensed physician and the employer, a religious exemption approval authority rests with the employer.

QUESTION 8: Is the documentation maintained at the VA or by the Contractor?

Response 8: Employer would appropriately maintain documentation and the VHA will maintain documentation per VHA Directive 1193, 5.l.:

l. VA Medical Facility Employee Occupational Health Staff. Employee Occupational Health staff at each VA medical facility is responsible for: (1) Ensuring appropriate entry and maintenance of all documentation involving vaccination or exemption by all VHA HCP in accordance with VA Handbook 5019, Employee

Occupational Health Service, August 3, 2017.

(2) Formulating and communicating the local process for secure receipt of documentation involving vaccination or exemption by VHA HCP.

(3) Documenting and monitoring COVID-19 vaccination compliance of all VHA HCP and identifying to the VA medical facility executive leadership those individuals who have not signed and submitted the Health

Care Personnel COVID-19 Vaccination Form, VA Form 10-263 (Appendix B) within 8 weeks of publication of this directive.

NOTE: VA Medical Facility Employee Occupational Health staff may not identify individuals according to their vaccination status or otherwise indicate whether an individual has been vaccinated unless that individual has provided a qualifying authorization permitting the disclosure on VA Form 10-5345 Request for and

Authorization to Release Health Information. Questions should be referred to the local Privacy Office.

(4) Aggregating, analyzing and reporting to the VA medical facility Director all metrics prescribed by the

Office of Occupational Safety and Health for the purposes of evaluating the COVID-19 vaccination program.

QUESTION 9: Regarding the building under construction that houses the 2 Carrier chillers on the contract, there were 4 condensing units on the roof. These units are not in the SOW, please advise if they are included and what the expected PMs are if they are included.

Response 9: The condensing coils on the building under construction are NOT part of the chiller contract, they are maintained by the VA.

( End )