S02 623-17-101 NFC Specs.pdf

Department of Veterans Affairs Jack C. Montgomery Medical Center

MUSKOGEE, OK

Project Number 623-17-101

(VEG 19.22)

REPLACE AND UPGRADE

ELEVATORS P7 & P8

Construction Documents (100%) Submittal

Technical Specifications

May 8, 2020

750 W. HAMPDEN AVE. #300

ENGLEWOOD, CO 80110

Ph (720) 550-6307

01-01-20

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 07-15

00 01 10 Table of Contents 01-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 12-18

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 02-15

01 33 23 Shop Drawings, Product Data, and Samples 05-17

01 35 26 Safety Requirements 02-17

01 42 19 Reference Standards 09-19

01 45 00 Quality Control 03-19

01 74 19 Construction Waste Management 09-13

01 91 00 General Commissioning Requirements 10-15

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-18

DIVISION 09 – FINISHES

09 22 16 Non-Structural Metal Framing 06-18

09 29 00 Gypsum Board 06-18

09 65 13 Resilient Base and Accessories 02-16

09 91 00 Painting 01-16

DIVISION 14– CONVEYING EQUIPEMENT

14 22 26 Modernization of Traction Elevators 10-19

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16

26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-17

26 05 26 Grounding and Bonding for Electrical Systems 01-17

26 05 33 Raceway and Boxes for Electrical Systems 01-18

26 05 73 Overcurrent Protective Device Coordination Study 01-18

26 08 00 Commissioning of Electrical Systems 11-16

26 24 16 Panelboards 01-18

26 27 26 Wiring Devices 01-18

01-01-20

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SECTION NO. DIVISION AND SECTION TITLES DATE

26 29 21 Enclosed Switches and Circuit Breakers 01-17

26 43 13 Surge Protective Devices 01-17

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 31 00 Fire Detection and Alarm 10-11

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 31 13 Chain Link Fences and Gates 06-18

01-01-2020

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SECTION 00 01 15

LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL INFORMATION

GI001 COVER SHEET

GI002 GENERAL INFORMATION AND ABBREVIATIONS

GI003 STATEMENT OF CONDITIONS – WALL RATINGS

ARCHITECTURAL

AD110 DEMOLITION PLANS

A-110 FLOOR PLANS

A-210 LOBBY ELEVATIONS AND ELEVATOR CAB DETAILS

ELECTRICAL

E-001 ELECTRICAL ABBREVIATIONS AND GENERAL NOTES

E-002 ELECTRICAL SYMBOLS

EP101 ELECTRICAL POWER PLAN

E-501 ELECTRICAL DETAILS

- - - E N D - - -

01-01-2020

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03-01-20 i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 RESTORATION

1.10 AS-BUILT DRAWINGS

1.11 USE OF ROADWAYS

1.12 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.13 TEMPORARY USE OF EXISTING ELEVATORS

1.14 TEMPORARY TOILETS

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

1.16 INSTRUCTIONS

1.17 HISTORIC PRESERVATION

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01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the replacement and upgrade of

Elevators P7 and P8 in Building 53 as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

Contracting Officer’s Representative.

C. Offices of Valhalla Engineering Group; Englewood, CO, as

Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the

Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting

Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Replace and Upgrade Elevators P7 and P8: Contractor is to provide all required labor, materials, equipment, and supervision to perform construction work consisting of replacement and upgrade of

Passenger Elevators P7 and P8, elevator machine equipment, elevator controller, door operators and ancillary equipment utilizing existing hoist way. Existing equipment identified for reuse or refurbishment will need to be confirmed with manufacturers that there is not a compatibility issue with new equipment. Project will require infection control measures for temporary construction wall.

ITEM II, Electrical Work: Work includes all labor, material, equipment and supervision to perform the required electrical construction work on

01 00 00 -2 this project including, but not limited to: replacement and installation of power disconnects, lighting fixture replacement and installation of new switches, outlet replacement, and replacement of feeders as indicated.

ITEM III, Mechanical Work: Work includes all labor, material, equipment and supervision to perform the required Mechanical construction work on this project including, but not limited to: removal of existing hoistway vent ductwork and associated damper controls ….

B. DEDUCTIVE ALTERNATE NO.1: Provide pricing and schedule for performing replacement/renovation of elevators 7 and 8 concurrently. Construct a single ICRA barrier around both elevator entrances and employ two elevator crews.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security escort arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

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3. No photography of VA premises is allowed without written permission of the Contracting Officer.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

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5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (1) permit shall be issued for General

Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

01 00 00 -5

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as shown on the drawings.

E. Workmen are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

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The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To insure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to

Medical Center Director, COR and Contractor, as follows:

Phase I: Perform all work associated with Passenger Elevator 7.

Phase II: Perform all work associated with Passenger Elevator 8.

DEDUCTIVE ALTERNATE: Perform all work associated with Passenger

Elevators 7 and 8 simultaneously. (1 Phase)

H. Building(s) No.(s) 53 will be occupied during performance of work; but immediate areas of alterations will be vacated.

1. Certain areas of Building(s) No. (s) 53 will be occupied by Medical

Center personnel for various periods as listed below:

AREA PERIOD

(a) Elevator Lobbies and Corridors 24 hours per day (Public) on all Floors

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

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2. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

I. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

J. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR

ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 7 days in advance of proposed interruption. Request

01 00 00 -8 shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

K. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

L. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

M. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

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1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

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Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

2. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any

01 00 00 -11 ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "DIFFERING

SITE CONDITIONS" (FAR 52.236-2).

1.10 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR’s review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

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1.11 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

B. When new permanent roads are to be a part of this contract, Contractor may construct them immediately for use to facilitate building operations. These roads may be used by all who have business thereon within zone of building operations.

C. When certain buildings (or parts of certain buildings) are required to be completed in advance of general date of completion, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof.

1.12 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the

COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014

Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again

01 00 00 -13 immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned.

Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by

1.13 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators.

The COR will ascertain that elevators are in proper condition.

Contractor may use approved elevator in Building Nos.53 for daily use between the hours of 7:00am – 7:00pm and for special nonrecurring time intervals when permission is granted. Personnel for operating elevators will not be provided by the Department of

Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

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b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

3. Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, they shall be removed and replaced by new hoisting ropes at the contractor’s expense.

1.14 TEMPORARY TOILETS

A. Contractor may have for use of Contractor's workmen; such toilet accommodations as may be assigned to Contractor by Medical Center.

Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Electricity (for Construction and Testing): Furnish all temporary electric services.

01 00 00 -15

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

D. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR’s discretion) of use of water from Medical Center's system.

1.16 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system

01 00 00 -16 being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed.

This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.17 HISTORIC PRESERVATION

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

VETERANS HEALTH ADMINISTRATION

FIRE AND SMOKE BARRIER PENETRATION POLICY

I. PURPOSE. To provide guidance to individuals when activities are in place which pose deficiencies to the Fire Safety Code. To provide a fire-safe environment of care and to protect patients, personnel, visitors, and property from fire, smoke and other products of combustion by maintaining the integrity of smoke and fire barriers.

II. POLICY. All contractors, maintenance personnel, and staff shall obtain a permit from safety section before beginning work that requires penetration of smoke and fire barriers.

III. RESPONSIBILITIES.

a. The Safety Manager will:

(1) Administer the Fire and Smoke Barrier Penetration Policy and Permit Program.

(2) Conduct final inspections of work areas before closing out permits.

(3) Regularly inspect smoke and fire barriers, ceilings, and floors to verify continuity and complete repairs, as necessary.

(4) Regularly inspect door assemblies and other protective devices (e.g., fire Doors and roller Doors) installed within smoke and fire barriers to verify proper operation and complete repairs, as necessary.

b. Contractors and personnel will:

(1) Obtain a Smoke and Fire Barrier Permit before beginning work and maintain a copy of the permit in the work area at all times.

(2) Repair holes and spaces in an approved manner.

(3) Notify Safety Manager during work if there are questions regarding repairs and after repairs are completed to schedule a final inspection.

IV. PROCEDURES.

a. Permits will be obtained from Safety in the engineering building, between 0800-& 1600 Monday through Friday.

b. All holes and spaces in fire and smoke barriers will be protected as follows:

EASTERN OKLAHOMA VA HEALTHCARE SYSTEM MUSKOGEE, OK

MEDICAL CENTER MEMORANDUM 138-28 November 30, 2015 October 2, 2013 VA Medical Center Muskogee, OK

EOVAHCS - FIRE AND SMOKE BARRIER PENETRATION POLICY

Medical Center Memorandum 138-28 11/30/2015

(1) Filled per HILTI Manual with HILTI FIRESTOP capable of maintaining the fire resistance of the smoke or fire barrier. (Red Firestop only)

(2) Sleeves, where required, shall be solidly set in the smoke or fire barrier and the space between the items shall be filled with an approved material capable of maintaining the fire resistance of the smoke or fire barrier.

(3) Insulation covering pipes and ducts passing through smoke and fire barriers shall be capable of maintaining the fire resistance of the barrier.

V. REFERENCES.

a. National Fire Protection Association (NFPA) 101, Life Safety Code (Current Edition)

b. NFPA 80, Fire Doors and Fire Windows (Current Edition)

c. NFPA 90A, Installation of Air Conditioning and Ventilating Systems (Current Edition).

VI. FOLLOW-UP RESPONSIBILITY. The Chief, Engineering Service, Safety Officer, is responsible for the contents of this MCM.

VII. RESCISSIONS. None

/S/

RICHARD L. CROCKETT, MBA

Acting Medical Center Director

Appendix A

Distribution: C

EOVAHCS - FIRE AND SMOKE BARRIER PENETRATION POLICY

Medical Center Memorandum 138-28 11/30/2015

Appendix A

FIRE AND SMOKE BARRIER PENETRATION PERMIT

Permit Number: Issue Date:

Approved By (Safety Representative):

Estimated Completion Date:

Permit issued to (Department/Contractor name, individual’s name, phone number):

Location of barrier(s) to be penetrated (building number, wing, floor, room number):

(Attach sketch if applicable)

Location of ceiling tile(s) to be removed (building number, wing, floor, room number):

(Attach sketch if applicable)

Reason for penetration:

Final Inspection by Department/Contractor

Representative:

Date:

Safety Representative:

Date:

VETERANS HEALTH ADMINISTRATION

VISN 19

PARKING AND TRAFFIC CONTROL REGULATIONS

I. PURPOSE: The purpose of this policy is to control the operation of motor vehicles on the Eastern Oklahoma VA Health Care System (EOVAHCS) grounds to protect beneficiaries, visitors and employees from injury, to protect government and private property from damage, and to achieve the most efficient use of available parking under the control of the EOVAHCS.

II. POLICY: It is the policy of the EOVAHCS to comply with applicable regulations and guidelines for traffic control and in the acquisition and allocation of parking facilities.

The overall goals of the policy are to reduce traffic congestion, avoid unnecessary risks associated with motor vehicle operation and provide for the efficient use of parking areas. Enforcement of this policy shall be fair and consistent.

III. PROCEDURES:

a. Vehicle Registration:

(1) All employees, residents, interns, volunteers, and contractors must register their vehicles with the VA Police within 5 business days of becoming employed or within 5 business days of purchasing a vehicle. Parking stickers for employees, residents, and interns are issued by VA Police and a vehicle registration form (Appendix C) must be completed to receive a parking sticker. This sticker is to be placed on the outside of the rear window. If the vehicle has a removable top it is recommended the sticker be placed on the left or right side of the rear bumper. If the sticker becomes faded or illegible, the person to whom the sticker was issued must get a replacement sticker from the VA Police. Employees are to remove the sticker if they separate from their duties at the EOVAHCS or sell the vehicle.

(2) Employees, residents and interns who fail to register their vehicles will not be authorized to park on property owned or leased by EOVAHCS.

(3) Parking passes for contractors will be issued by the VA Police Chief, Deputy Chief or Operations Lieutenant. Contractors will be required to display their parking pass on the dashboard of their vehicle, while parked on VA Property. Contractors who fail to register or display the approved parking pass will not be allowed to park on property owned or leased by EOVAHCS.

EASTERN OKLAHOMA VA HEALTH CARE SYSTEM MUSKOGE OKLAHOMA

MEDICAL CENTER MEMORANDUM 00-14 NOVEMBER 6, 2017

EOVAHCS Parking and Traffic Control Regulations Medical Center Memorandum 00-14 November 6, 2017

(4) Parking passes for temporary parking will be issued to those employees traveling from the Jack C. Montgomery East and Admin Lease to the Medical Center for official business. The parking pass can be requested from the Chief of Police through the employee’s Service Chief.

b. Handicap parking spaces are provided strictly for patients in need of special parking accommodations close to building entrances that permit a barrier free access.

c. V-Ride participation is encouraged and reserved parking (15 spaces) is provided for those vehicles assigned to the program. Those employees wishing to participate in the V-Ride program should contact Human Resources at extension 3600 for further information.

d. Carpooling is encouraged and reserved parking (40 spaces) is provided to employees participating in this program from 6 a.m. – 9 a.m., Monday through Friday except Federal holidays. Carpool permits must be displayed along with a regular parking permit, while using carpool reserved parking.

(1) To participate in the carpool program there shall be at least two employees per vehicle.

(2) Each employee in the carpool group shall complete a new vehicle registration form (Appendix C) for each rider and vehicle.

(3) All Vehicle registrations forms for the carpool group will then be submitted to the Chief of Police at the same time.

(4) Carpool priority will be determined by the parking committee.

(5) All carpool participants must sign and return the statement of acknowledgement (Appendix D) for carpool rules and return it at the time of application.

e. Parking:

(1) Parking lots at the Jack C. Montgomery VA (appendix A) are segregated by the following:

(a). Patient and visitor Lots #1, #4, #5, and #13.

(b). Chemotherapy patient Lot #11.

(c). Emergency Department parking Lot #2.

(d). Executive Leadership Team Lot #6.

(e). American Federation of Government Employees Lot #6.

(f). Reserved Parking Lot #14.

(g). V-Ride and Carpool Lot #4.

(h). Contractor parking Lots #9 and #10.

(i). Employee of the Year, Month, and Quarter Lot #7.

(j). Volunteer Parking, Lot #13. *

(2) Parking at the Ernest Childers Outpatient Clinic is reserved strictly for patients and visitors except for the east parking lot, which is reserved parking (Appendix B, Ernest Childers).

(3) Parking at the Hartshorne Outpatient Clinic is reserved for patients and visitors except for the east parking lot, which is reserved parking.

(4) Employee parking at the Vinita Outpatient Clinic is in the southern most parking lot of the clinic.

(5) Parking stickers and passes are distributed as:

(a). Blue sticker- Employee (b). Red sticker- Reserved Parking (c). Green parking pass - Contractors (d). Orange parking pass - Carpool (e). Yellow parking pass – temporary parking (f). Red hanging placard – Volunteer parking*

(6) Employee parking:

(a). Employees shall not park in parking lots designated for patients or visitors between the hours of 6:00 a.m. to 2:00 p.m., Sunday - Saturday, unless otherwise posted.

(b). Employees who have a tour of duty between the hours of 6:00 a.m. to 4:30 p.m.

are required to remain in employee parking areas while they are in a duty status.

(c). Employees working the evening shift (after 2:00 p.m.), night shift, or those employees on call shall only park in lots #4 and #13.

(d). Employees working a tour of duty between the hours of 6:00 a.m. and 4:30 p.m.

on weekends and holidays or those employees on call shall only park in lots #4 and #13.

(e). Employees who are also Veterans and at the facility or CBOC for a scheduled appointment can park in patient parking for the duration of their appointment only.

Those employees/Veterans shall check in with VA Police at the Police Office or by calling ext. 3807.

(7) Contractor parking will be coordinated by the responsible service line and VA

Police.

(8) Emergency room and Chemotherapy parking are reserved for those Veterans who are receiving those services 7 days a week, 24 hours per day.

(9) Parking Enforcement: VA Police Officers enforce Federal and State of Oklahoma traffic code/statutes and applicable city ordinances. Violators will be issued a Courtesy Violation Notice (CVN) or a U.S. District Court Violation Notice (USDCVN).

All violations are entered in the VA Police reporting system and maintained indefinitely. The receipt of two or more CVNs or USDCVNs within a year period for similar infractions may result in the loss of parking privileges on EOVAHCS property.

The Service Chief will be notified of each infraction.

(10) Parking Shuttle: The Medical Center operates a parking shuttle to ease the burden of walking from parking lots and off-site parking locations to the Medical Center main entrances. The shuttle operates from 5:30 a.m. to 6:30 p.m. every business day except for Thursdays the shuttle will run until 7:00 p.m. Shuttle hours can be adjusted as needed. Patients and visitors have priority for shuttle seating and employees may utilize the shuttle if space is available. The parking shuttle operates continuously during the specified times and will pick up riders at designated stops in each parking lot.

(11) Valet Parking for Beneficiaries: As it deems appropriate, the Medical Center may provide valet parking for beneficiaries at no cost to the beneficiary. Employees may not use valet parking.

(12) Parking space allocations will be reviewed semi-annually or more frequently if necessary, by VA Police Service, AFGE and Engineering Service to determine the use rate of space in vehicle parking facilities. Parking spaces may be redistributed based on the review after meeting labor-management obligations.

(13) Beneficiaries arriving by private vehicle for inpatient care will be advised by the Admitting Office to make provisions for their vehicles to be stored off Medical Center grounds or arrangements made or a personal representative to remove the vehicles from the Medical Center as soon as possible. Exceptions to this provision must be approved by Police Services.

(a). Illegally parked vehicles, which create a safety hazard in the opinion of on-duty VA Police, may be towed at the owner's expense.

(b). Abandoned vehicles parked on EOVAHCS property for more than 24 hours may be towed by a commercial company. Towing and storage fees are the responsibility of the owner. The 24-hour time will begin once the vehicle has been determined to be abandoned by the shift supervisor, Deputy Chief, or Chief of Police.

(c). Privately owned off road recreational vehicles are not allowed to be operated on VA grounds without prior approval of the VA Police.

(d). Motorcycles shall be registered with the VA Police, but no decal or placard is required to be displayed if the motorcycle is parked in “motorcycle parking only” spots.

(e). The speed limit in all parking lots under VA Controlled property is 10 m.p.h.

IV. RESPONSIBILITY:

a. The Medical Center Director shall ensure fair and consistent enforcement of this policy and shall authorize the removal (towing) of vehicles from the Medical Center.

b. The Associate Medical Center Director is responsible for:

(1) Providing operational oversight of this policy.

(2) Establishing a parking committee.

c. The Chief, Police Service is designated the facility employee transportation coordinator and is responsible for:

(1) Administering the facility's traffic control and parking programs and enforcing parking and traffic regulations. Where necessary, Police Service will issue citations to violators and will coordinate towing of vehicles.

(2) In coordination with Human Resources and AFGE Local #2250, developing and instituting a plan to promote the maximum use of vanpools, carpools, and other forms of ride sharing.

(3) Maintaining an inventory of all official, visitor, and employee parking allocations by priority categories.

(4) Providing orientation and education on traffic control and parking procedures to new employees and patients.

(5) No less than annually, review of parking space allocations to determine the use rate of the space in vehicle parking facilities.

(6) Provide VA Police presence in parking lots during employee shift change.

d. The Chief, Engineering Service is responsible for:

(1) Maintaining the roadways and ensuring that parking areas are in good condition.

(2) Installing and maintaining suitable gates, fences, and other physical barriers to ensure effective vehicle access control.

(3) Maintaining site plans for traffic control and parking allocations.

(4) Maintaining the shuttle schedule.

e. Service Chiefs and Program Officials are responsible for:

(1) Providing and documenting review of this policy with their employees annually, i.e., staff meeting discussion

(2) Ensuring employees under their supervision comply with this policy.

f. The Chief, Environmental Management Service is responsible for providing signs and pavement markings in support of this policy.

g. Employees are responsible for adhering to this policy and for parking only in areas authorized for employees.

h. All persons operating motor vehicles on property controlled…